Administrative assistant jobs in Florida - Page 15

Job Description Job Overview: The Clinical Assistant will support the clinical team by performing a variety of tasks aimed at ensuring the highest standard of care for patients. This position involves direct interaction with patients, assisting with documentation, performing administrative tasks, and supporting nurses and physicians in the delivery of home health care services. The ideal candidate will have a compassionate attitude, strong communication skills, and a keen eye for detail. Key Responsibilities: * Patient Intake Assistance: • Assist medical team with clinical intake, • Verification of Benefits Documentation and Record Keeping: • Maintain accurate and up-to-date patient records, including medication logs and treatment plans., • Assist in preparing reports and documenting progress notes as directed by nursing staff., • Ensure compliance with all confidentiality and regulatory requirements (HIPAA). Administrative Support: • Answer phone calls, schedule appointments, and assist with patient intake procedures., • Prepare and organize patient files, documents, and care plans., • Coordinate with insurance companies and help with the authorization process when needed. Communication: • Act as a liaison between patients, families, and the clinical team, providing updates on patient progress., • Address any concerns or inquiries from patients or family members promptly and professionally. Compliance and Training: • Follow all agency policies, procedures, and safety protocols., • Participate in ongoing training, professional development, and meetings as required.

Job Description Well established Construction and Real Estate Firm. Overview: Visible Construction is looking for a highly motivated, innovative, candidate. We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success and work directly with company executives. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills

Job Description Real Estate Broker Assistant Administrator Part-Time | $30,000 Full-Time with a $50 - 60K depending on how well you assimilate to our company’s standards. We’re seeking a motivated, team-oriented Broker Assistant Administrator to join our real estate brokerage. This position can be performed partly remote and is ideal for a go-getter with a great attitude who can manage multiple responsibilities with professionalism and efficiency. Key Responsibilities: • Support broker with signatures, compliance, and MLS agreements., • Manage agent communications (calls, emails, requests)., • Handle office operations (mail, errands, scanning, deposits)., • Oversee vendor accounts (email setup, RingCentral, Stripe)., • Provide general administrative support to the Broker and team. What We Offer: • Prevalent rates and Experience, • Full-time, stable position in a growing brokerage, • Supportive team environment with opportunities to grow Requirements: • Licensed Real Estate Agent, • Minimum 2 years experience If you’re proactive, organized, and thrive in a fast-paced team setting, we’d love to hear from you. Apply now to join us as a Broker Assistant Administrator!

Job Description .Assist with customer service by answering phones. Proficient in excel and word. Take payments from customers and process through our software system. Perform other office and administrative task as required. Maintain inventory, attention to detail, strong organizational skills.

Job Description About us We are a growing accounting firm delivering today’s cutting edge technology to restaurant clients. We help restaurants leverage technology and connect the information dots they need to make optimal decisions to run a profitable restaurant. Join our A Team in a pursuit to achieve extraordinary results. Together we will help revolutionize an industry and support our restaurant community so they can focus on serving excellent food and guest experience. About this position * You will be responsible for all aspects of the day to day administrative tasks required to increase the company's processing speed, expansion, including research in diverse areas. * This role will require you to liaise with clients, employees, and prospect clients. * This is a startup/fast-paced, high performance teamwork environment. You will need to be Really comfortable with change and embrace chaos. You'll also need to be able to adapt to last minute changes easily. * If you are looking for an opportunity to grow, this is a job for you! Administrative Assistant Responsibilities * Communicate and handle electronic communications on behalf of the owner or different departments * Screen telephone calls, provide information to callers * Open and review all incoming mail * Errands and sundries * Maintain filing system and ensure it complies with company policy * Track and order office supplies. * Maintain contact lists. * Assist with ad hoc projects as assigned. * Emails, calls, filing related to accounts payable and receivables * Assist operations team with Ad Hoc accounting projects. Skills and Qualifications critical to succeed in this position: * Maintains the highest level of confidentiality * Excellent analytical and problem-solving skills. * Ability to research any topic to find solutions * Can do attitude, the ability to get things done no matter the circumstances * Ability to work in a fast-paced environment * Ability to work well under pressure both independently and collaboratively * Ability to manage multiple priorities and deadlines * Excellent written and verbal communication skills in English * Strong attention to detail * Excellent organizational skills * Ability to learn new software quickly, tech-savvy. * Marketing and social media knowledge a plus Experience required This position is for our Boca Raton, FL location Available full time or part time Ability to work within an office environment and remote when possible. This is a hybrid position after training period. Company DescriptionWe are a growing accounting firm delivering today’s cutting edge technology to restaurant clients. We help restaurants leverage technology and connect the information dots they need to make optimal decisions to run a profitable restaurant. Join our A Team in a pursuit to achieve extraordinary results. Together we will help revolutionize an industry and support our restaurant community so they can focus on serving excellent food and guest experience.We are a growing accounting firm delivering today’s cutting edge technology to restaurant clients. We help restaurants leverage technology and connect the information dots they need to make optimal decisions to run a profitable restaurant.\r\n\r\nJoin our A Team in a pursuit to achieve extraordinary results. Together we will help revolutionize an industry and support our restaurant community so they can focus on serving excellent food and guest experience.

Job Description Job Title: Administrative Assistant Specialist Job Location: Naples, FL US 34117 Pay Rate: $25.75/hour Duration: 6 Months (With possibility for extensions or temp to hire) Supporting the Sales Department. Need to have data entry, data analysis experience. Must be proficient or mastery of Excel including using advances formulas, pivot tables, macros (automation) graphing, modeling. Be sure to detail this Excel experience on the resume. POSITION SUMMARY: With minimum supervision, responsible for administrative duties of broad scope and complexity requiring independent judgement and familiarity with applicable procedures. RESPONSIBILITIES: Following established procedures, perform a variety of administrative responsibilities. May be required to perform some or all of the following: • Operate word processor, personal computer, or CRT to perform the full scope of word processing, graphics and/or publishing applications, as well as creating documents containing financial or statistical data or scientific, technical or legal terminology., • Enter and manipulate data on spreadsheet, data base or file management programs and perform a broad range of typing projects., • Set priorities and procedures for accomplishing work. May be required to delegate portions to others or offer assistance and support to others., • Collect data, conduct research and compile information using a variety of mathematical calculations for a broad range of reports and projects., • Compose, analyze and distribute documents. Proofread and correct grammatical, typographical, compositional, or data errors., • Conduct meetings or presentations., • Interface effectively with team members, functional departments and customers. Screen calls, respond to routine questions and receive and/or escort visitors., • Schedule appointments and make domestic and international travel arrangements., • Coordinate with internal and external executivelevel staff to schedule inhouse and offsite meetings. Coordination may include arrangements for travel and hotel accommodations, meal menus, recreational programs, guest speakers and developing agendas. REQUIREMENTS: • Three years related office experience or demonstrated ability to perform described responsibilities., • Education certificate in applicable functional area preferred., • Thorough knowledge of office equipment, administrative procedures and/or terminology in functional area., • Ability to accurately record meeting proceedings, where applicable., • Ability to accurately type 55 wpm, where applicable., • Personal computer skills may be required., • Must demonstrate effective verbal, written and interpersonal communication skills., • Ability to work effectively with others and be a participative team player.

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm, stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent nationwide. With a unique blend of cultural insight and professional expertise, we take pride in creating an environment that fosters success for both employers and candidates. Ascension Global Staffing & Executive Search is seeking, on behalf of our client, an experienced Plaintiff Legal Assistant / Paralegal for the firm’s Coral Gables office. This is an excellent opportunity to join a premier A+ trial firm known for its outstanding work environment and strong reputation in the legal community. Position Summary: The Legal Assistant / Paralegal will support attorneys handling plaintiff litigation matters. The ideal candidate will have significant experience in plaintiff-side litigation, excellent organizational skills, and the ability to work effectively in a dynamic, trial-focused practice. Key Responsibilities: * Prepare, draft, and proofread pleadings, discovery responses, and other legal documents. * File documents electronically in state and federal courts. * Manage attorney calendars, schedule hearings, depositions, and client meetings. * Organize and maintain case files (physical and electronic). * Coordinate service of process, subpoenas, and document deliveries. * Communicate professionally with clients, courts, experts, and opposing counsel. * Assist with all aspects of trial preparation, including preparation of exhibits, trial binders, and witness lists. * Perform general administrative and case management tasks as needed. Qualifications: * Minimum 2 + years of experience as a legal assistant or paralegal in plaintiff-side litigation. * Strong knowledge of court procedures and e-filing systems (Florida Courts E-Portal, CM/ECF). * Proficiency with Microsoft Office Suite and legal case management software. * Excellent written and verbal communication skills. * Strong attention to detail, ability to prioritize multiple tasks, and meet deadlines. * Ability to work independently and collaboratively in a professional environment. Preferred: * Bilingual (English/Spanish) is a plus. * Trial experience or familiarity with trial preparation. Benefits: * Competitive salary commensurate with experience. * Health insurance options. * Paid time off and holidays. * Supportive, collegial office environment in Coral Gables.

Job DescriptionShutts & Bowen is seeking a Legal Assistant with at least five (5) years of corporate experience to support Attorneys in the firm's Corporate Practice Group. Legal Assistants perform various administrative tasks, including providing high client service and support while consistently producing an excellent work product. The Assistant maintains general knowledge of the firm’s practice areas/groups and specialized knowledge of the assigned timekeepers’ practice area(s) and clients to ensure extraordinary client satisfaction. JOB DESCRIPTION • Following the Firm’s established document processing methods and procedures creates, edits, spell checks, and proofreads work products to ensure accuracy and completeness. Accurately transcribes from tapes, handwritten materials, and dictation. Prepares various forms and creates new documents using the Firm’s Best Practice methods., • Schedules and maintains timekeepers’ calendars, where appropriate., • Inputs, reviews, edits, and closes timekeepers’ time entries through the Firm’s time entry program using Firm standards., • Handles monthly client billing (paper and electronic billing). Review billing prebills for accuracy and completeness. Performs client, matter, timekeeper inquiries, and narrative edits., • Prepares timekeepers’ expense reports in promptly arranging for payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers., • Opens new matters and generates client conflict checks., • Sets up and maintains timekeeper’s work paper and electronic files, including daily and regular filing. Indexes and prepares files for off-site storage., • Prints and organizes various documents received in multiple formats, including emails and attachments., • As requested, answer the telephone and accurately take and relay messages. Arrange for video conferencing and set up conference calls., • Volunteers for overflow work., • Actively seeks to maximize productivity and promote teamwork., • Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm., • Other duties and projects as assigned. CUSTOMER SERVICE • Respond to client requests under attorney's direction in a professional manner., • Identifies and responds to client issues/problems in a timely manner and seeks feedback/follow-up as appropriate., • Builds effective working relationships., • Participates and contributes fully as a team member. FIRM KNOWLEDGE • Demonstrates knowledge of the firm’s culture, practices, business, and structure., • Demonstrates knowledge and adherence to basic firm policies, procedures, and processes. INITIATIVE • Takes initiative beyond routine responsibility., • Seeks and accepts new responsibilities., • Seeks development opportunities to enhance skills. ACCOUNTABILITY • Owns mistakes and takes corrective action., • Meets work deadlines as assigned., • Meets firm standards for attendance and punctuality., • Meets deadlines for all required firm processes, including timesheets, time entry, and other financial documentation. WORK MANAGEMENT • Works well independently., • Demonstrates dedication to producing quality work products., • Pays attention to detail when completing work assignments., • Organizes and prioritizes workload appropriately., • Utilizes resources appropriately to complete work in the most efficient manner., • Cooperates and demonstrates flexibility when facing change. COMMUNICATION • Interacts effectively and courteously, in person, by telephone, and in writing with attorneys, supervisors, co-workers, and other business professionals., • Proactively communicates the status of work., • Understands the need to ask questions and seek guidance., • Expresses thoughts accurately and concisely, both verbally and in writing. TECHNOLOGY • Utilizes technology to carry out job responsibilities., • Determines the most appropriate technology to accomplish a task., • Seeks ways to utilize technology to improve efficiency. Requirements QUALIFICATIONS • Law firm experience preferred., • Billing experience, including electronic billing, is preferred., • Working knowledge of Microsoft applications, • 60 wpm typing speed, excellent grammar, spelling, punctuation, and communication skills., • Attention to detail and good organizational and analytical skills., • Flexible attitude and the ability to deal well with changing assignments and priorities., • Flexible for overtime., • Ability to multi-task., • Professional appearance and demeanor.

Job Description Job description Duties and responsibilities include: Scheduling and calendar management, communication via phone calls, emails and correspondences, administrative support as needed. Experience/Skills: Real Estate Industry experience a plus! Microsoft Word/Excel required Education: High School Diploma or equivalent required Attire: Business attire required Job Type: Full-time Pay: $15.00 - $25.00 per hour Schedule: • 8 hour shift Ability to commute/relocate: • Miami Lakes, FL 33014: Reliably commute or planning to relocate before starting work (Required) Experience: • Customer service: 1 year (Preferred) Work Location: In person

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.Ascension Global Staffing & Executive Search is seeking a Legal Assistant/Legal Secretary for its client's Miami office. Ideal candidates will have experience supporting corporate lawyers/partners (versus Litigation professionals) – if you have Litigation experience, that would be nice, however, this individual needs to be comfortable with highly repetitive administrative tasks (and we prefer individuals with extensive experience supporting professionals in corporate practice area groups). We’re open in regards to years of experience (though 3-5 years in a legal secretary type role – including Legal Assistant, Paralegals would be preferred). Estimated target salary range: *$61,000 - $92,000. Interview process: *Two rounds of interviews (first round will likely be virtual and last 50 minutes; second round will likely last 30-60 minutes and take place onsite in our client's Miami office); details are still TBD and we will specify in our request. *The first round interview will include a skill assessment. Skill assessment: *Our recruiting process will include a skill assessment as part of the first round interview, and will consist of typing, proofreading, filing, Word, Excel, PowerPoint, and Outlook. You will have 90 minutes to complete the assessment and it will be administered remotely. *The assessment link will be sent to the candidate via email and must be completed in one session utilizing a laptop or desktop computer. The assessment is generally scheduled to be completed before the interview, and we will provide a due date based on your candidate's availability. After your candidate receives the assessment link, the assessment can be completed at any time before or on the due date.

Job DescriptionBenefits: • Competitive salary, • Dental insurance, • Flexible schedule, • Paid time off Position Overview: The Executive Assistant to the CEO provides high-level administrative and operational support to ensure the CEOs office runs efficiently and effectively. This position requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, dynamic environment. The ideal candidate is proactive, professional, and capable of anticipating needs while maintaining strong communication across departments and projects. • Manage and maintain the CEOs calendar, including scheduling meetings, travel arrangements, and appointments., • Act as the primary point of contact between the CEO and internal/external stakeholders., • Prepare, edit, and organize documents, reports, and presentations for executive meetings., • Track company and project priorities to ensure timely follow-ups and completion of tasks., • Coordinate communication between the CEO, management team, and field operations., • Handle confidential information with professionalism and discretion., • Assist with reviewing and organizing work orders, contracts, and project documentation as needed., • Attend meetings, take notes, and prepare summaries or action plans., • Support in organizing company events, leadership meetings, and special projects., • Monitor deadlines, key initiatives, and ongoing business goals to ensure alignment with executive objectives., • Perform other administrative and operational duties as assigned to support the CEO. Qualifications: • 3+ years of experience as an Executive Assistant or in a senior administrative role (experience supporting C-level executives preferred)., • Excellent written and verbal communication skills., • Highly organized with strong attention to detail and ability to manage multiple priorities., • Proficiency in Microsoft Office Suite, Google Workspace, and project management tools., • Ability to exercise discretion with sensitive information., • Professional, adaptable, and able to work independently with minimal supervision., • Experience in a construction, or project-based industry is a plus. Key Attributes: • Proactive and solution-oriented mindset., • Strong sense of confidentiality and integrity., • Dependable, punctual, and resourceful., • Comfortable working directly with executives and representing leadership professionally.

Job Description ""Physical Therapy Now is an Outpatient Rehab Center with Centers in Miami-Dade and Broward, FL. We are looking for a Physical Therapy Assistant that is professional and agile. We are hiring full-time/part-time/per diem PTA to perform patient Care and Treatment. Our work environment includes: • Modern office setting, • Fast paced environment, • Patient first attitude, • Bi-lingual highly preferred, • Must be licensed in the state of Florida • Assist physical therapists in providing patient care and treatment, • Prepare treatment areas and equipment for therapy sessions, • Escort patients to and from therapy sessions, • Monitor patients during therapy sessions and report any changes or concerns to the physical therapist, • Perform administrative tasks such as scheduling appointments, maintaining patient records, and billing, • Clean and maintain therapy equipment and treatment areas, • Provide assistance with exercises and therapeutic activities as directed by the physical therapist, • Educate patients on proper techniques for exercises and activities Experience: • Must be a licensed Physical Therapist Assistant in the state of Florida, • Previous experience working in a healthcare or rehabilitation setting preferred, • Knowledge of anatomy, physiology, and medical terminology, • Familiarity with pediatric physical therapy techniques is a plus but not required, • Experience with trigger point therapy is a plus -Experience with Shockwave therapy is a plus This position requires a compassionate individual who is dedicated to providing excellent patient care. The PTA will work closely with the Physical Therapist to ensure that patients receive the highest level of care. Strong communication skills and the ability to work well in a team are essential. If you are passionate about helping others and have a desire to make a positive impact on patients' lives, we encourage you to apply for this position. Job Type: Full-Time/Part-time/per diem Pay: $30.00 - $35.00 per hour (based on experience) Expected hours: Between 25 and 40 per week Schedule: • Day shift, • Monday to Friday Job Posted by ApplicantPro

Job Description Casa Smiles Pediatric Dentistry is a well-established pediatric dental practice committed to delivering high-quality, compassionate oral healthcare to children and adolescents. We are currently seeking a full-time bilingual (Spanish/English) Dental Assistant to join our team. This is an excellent opportunity for someone who enjoys working with children and is eager to grow professionally in a specialized dental environment. Position Overview: * Full-time position with on-the-job training provided – no prior experience required * Role includes dental assisting duties and cross-training in front desk/administrative tasks * Supportive, team-oriented work environment * Requires commuting between our Coral Gables and Key Biscayne locations two afternoons per week Candidate Requirements: * Bilingual in Spanish and English (verbal proficiency required) * Willing and able to commute between Coral Gables and Key Biscayne locations as scheduled * Must be available for half-day Fridays and half-day Saturdays Compensation & Benefits: * Paid Time Off (PTO) * Paid Holidays * Health Insurance * 401(k) Retirement Plan Company DescriptionCasa Smiles Pediatric Dentistry is a fast-paced, kid-focused dental practice with locations in Coral Gables and Key Biscayne. We specialize in creating fun, positive dental visits for children and teens. Join our energetic team and grow your skills in a supportive environment where every day brings smiles and meaningful impact!Casa Smiles Pediatric Dentistry is a fast-paced, kid-focused dental practice with locations in Coral Gables and Key Biscayne. We specialize in creating fun, positive dental visits for children and teens. Join our energetic team and grow your skills in a supportive environment where every day brings smiles and meaningful impact!

Job Description MISSION: The mission of BAC Enterprises is to provide persons with disabilities with innovative services and opportunities to achieve personal success. JOB SUMMARY: Assistant Project Manager oversees the daily operations in a Grocery establishment that sells everyday items under the direction of the Project Manager (PM). Functional areas include recruiting and training staff, collaborating with vendors, and ensuring that safety policies are implemented. This position’s primary focus is to develop a positive shopping experience to ensure customer satisfaction. EXAMPLES OF ESSENTIAL FUNCTIONS: The list of essential functions below is intended to be representative of the tasks performed within this job. Other duties may be assigned based on business need. • Under the direction of the PM, oversee, schedule, and supervise the activities of the employees to ensure accomplishment of daily duties., • Ensures quality assurance standards are in compliance and reports are completed in a timely manner., • Monitor man-hours and other contract costs to ensure contract requirements are met within budgeted expenditures., • Provide analysis of equipment and advise PM when repairs are needed., • Participate in daily communication with personnel to ascertain problems/concerns, reach decisions regarding appropriate solutions, and to maintain a high level of satisfaction in terms of quality service., • Provide leadership and guidance to encourage personnel to succeed., • Manage the supply stockroom to ensure it is organized for easy access and inventory control., • Identify and provide training in the safe and productive use and maintenance of equipment, utilization of supplies, and the basic skills needed to meet contract requirements., • Make employment recommendations to Management (such as, hiring, promotion, termination, discipline, recognition, and appraisals)., • Maintain a thorough knowledge of performance work statement (contract) and adherence to customer standards., • Provide on-going training for staff and follow-up support in your work area., • Observe and identify the need for training to ensure a safe and productive environment., • Provide training in the use and maintenance of equipment, utilization of supplies, and the basic skills needed to meet contract requirements., • High School Diploma., • Prior Management experience., • Must be able to pass a background screening for access to the work areas., • Must pass a pre-employment drug screen., • Must have reliable transportation., • Associate’s degree in business or related field., • Industry Custodial or comparable experience preferred., • Experience working with individuals with disabilities., • Forklift Certification. KNOWLEDGE, SKILLS, AND ABILITIES: • Ability to work with limited supervision., • Good communication skills (e.g., able to effectively respond to common inquiries or complaints; able to satisfactorily present information in oral or written formats)., • Must be proficient with Microsoft Office Suite., • Effective interpersonal skills. Able to get along with diverse personalities and abilities; is tactful, professional and customer service oriented., • Reasoning Ability: Able to identify issues or problems, evaluate facts and draw valid conclusions. Able to “think-on-your-feet.” No travel is expected for this position. SAFETY& ENVIRONMENTAL CONDITIONS: • Working conditions are predominantly indoors. Infrequently it may involve working outdoors with some exposure to heat and inclement weather., • This position may require work to be performed in a cooler and/or freezer., • Will need to use any personal protective equipment (PPE) as designated, properly, and consistently., • Involves exposure to hazardous materials (i.e., cleaning solutions and bio-waste hazards). Requirements will vary depending on the assigned tasks. This position does require the following: repetitive lifting, push/pull, carrying, walking, climbing, squatting, kneeling and prolonged standing. Will involve lifting/moving up to 40 pounds. May be required to operate a forklift. These requirements can be done with or without reasonable accommodation. SENSORY REQUIREMENTS: Some tasks require manual dexterity, in addition to visual and hearing acuity. Availability Full Time - Flexible night shifts including weekends Rate of Pay - Salary starting at 45k Benefits • Free medical insurance including dental and vision for employees, and a buy-up option is available., • Medical opt-out plan is available for qualified employees., • Paid holidays and sick time., • Paid vacation is available after one year of employment based on the number of hours worked., • Full-time employees are eligible to participate in the 401k plan on the first of the month following their date of hire., • Part-time employees are eligible to participate in the 401k plan after one year of employment and based on the number of hours worked., • Additional Supplemental benefits are available including Accident, Critical Illness, Short Term Disability and Hospital. Applications may be completed through our website: BAC Providing innovative services for individuals with disabilities to achieve personal success! Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, or protected veteran status. We are a Drug-Free workplace. See page for the history of this program.

Job Description POSITION PURPOSE: The Dental Assistant functions as a member of the dental team responsible for working directly with the dentist. Duties cover both clinical and administrative requirements of the department. POSITION REQUIREMENTS / QUALIFICATIONS: Education/Experience: High School graduate or GED equivalent. Dental Assistant training by a certified program and one (1) year experience as a Dental Assistant. Licensure / Certification: Certificate of expanded functions required. Certificate of Dental Assistant training or Certificate of Dental Radio-graph (with on the job training). Maintain current CPR certification from the American Heart Association. Skills / Ability: Basic knowledge of dental anatomy, materials, instruments, equipment and techniques. POSITION RESPONSIBILITIES (THIS IS A NON-EXEMPT POSITION) Assisting in the delivery of oral health care through standard procedures and fore-handed techniques. Completing various procedures in patient preparation. Exposing radio-graphic dental films using paralleling and bisecting the angle techniques. Processing of radio-graphic films. Maintaining equipment. Obtains, records, and files patient information. Sterilizing instruments and maintaining aseptic environment in all areas of patient care. Giving out dental appointments and patient information. Procuring electronic health information, process patient data, maintain unit records/logs, patient referral and other clerical duties as required. Coordinate unit function with administrative and clinical unit staff. Informs provider of patient status and unit activities. Reports to work on time and ready to work with minimal absenteeism. Adheres to Confidentiality Policies and Procedures / HIPAA Regulations. Performs other duties as assigned. Assist with patient intake, registration and billing.

Job Description Job Description: Our fast-paced, high-volume insurance defense law firm is seeking a Legal Assistant to support our attorneys and paralegals in handling a busy litigation caseload. The ideal candidate is highly organized, detail-oriented, and able to manage multiple tasks in a deadline-driven environment. Prior experience in insurance defense is helpful, but we are willing to train a motivated candidate. Key Responsibilities: • Draft, proofread, and format correspondence, legal documents, and pleadings., • File legal documents electronically and in person with state and federal courts., • Maintain case files and organize both physical and electronic documents., • Schedule depositions, meetings, and court appearances., • Track deadlines and manage attorney calendars., • Communicate professionally with clients, court staff, and vendors., • Support billing processes and time entry as needed., • Prior law firm experience preferred (1+ years in litigation support or administrative role)., • Strong organizational and time management skills., • Excellent written and verbal communication abilities., • Familiarity with legal terminology and procedures., • Experience supporting attorneys in personal injury, workers' comp, or insurance defense., • E-filing experience with local, state, and federal courts., • Competitive salary based on experience., • Health, dental, and vision insurance., • 401(k) with employer match.

Job Description Robert Half is seeking a detail-oriented and organized Estimating Coordinator in the Deerfield Beach, Florida area. This role focuses on supporting the estimating team by managing administrative functions, coordinating project details, and ensuring accurate and timely processing of estimates. The Estimating Coordinator bridges communication between departments, organizes data, and enhances operational efficiency in project procurement processes. Key Responsibilities: • Estimate Preparation: Assist in preparing and organizing detailed project estimates, ensuring accuracy and compliance with company standards., • Data Management: Maintain databases and documentation related to estimates, bids, and project information., • Project Coordination: Coordinate with the sales, project management, and production teams to ensure alignment of project expectations and scope., • Communication: Act as the point of contact for incoming project requirements, providing accurate updates and resolving inquiries with internal teams and clients., • Deadlines: Track estimate timelines and ensure submissions are timely to meet project needs and client expectations., • Reports: Generate reports to summarize estimating performance, customer feedback, and project success rates., • Budget Considerations: Collaborate with the estimating team to ensure estimates align with budgetary goals and constraints., • Process Efficiency: Continually identify opportunities to improve workflow and streamline the estimating process. Requirements: • Experience: 2+ years of experience in a coordinator, administrative, or estimating-related role; experience in construction or project management industries., • Skills: Strong organizational skills, attention to detail, ability to manage multiple deadlines, and exceptional written and verbal communication abilities., • Technology: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with estimating software is preferred., • Teamwork: Ability to collaborate effectively with diverse teams and build positive working relationships.

Job Description We are looking for a highly skilled Executive Assistant to provide dedicated support to the President of a prominent company in St. Petersburg, Florida. In this role, you will handle a variety of critical administrative and communication tasks, ensuring seamless coordination of the President's commitments and philanthropic activities. This is an exciting opportunity to work closely with a dynamic leader in a fast-paced, high-impact environment. Responsibilities: • Manage the President’s complex calendar, ensuring optimal scheduling of meetings and events., • Arrange and coordinate travel itineraries, including transportation and accommodations, for both business and personal needs., • Organize executive meetings, preparing agendas, taking minutes, and ensuring follow-up on action items., • Serve as the primary point of contact for high-level communications, maintaining confidentiality and attention to detail., • Support the President’s role on charitable and industry boards by preparing documentation, coordinating events, and managing related tasks., • Draft correspondence, presentations, and reports on behalf of the President., • Oversee the organization of files, records, and other essential documents to ensure easy accessibility., • Anticipate the President’s needs by proactively identifying and resolving potential issues before they arise., • Collaborate with internal and external stakeholders to facilitate smooth communication and project execution., • Handle special projects and other duties as assigned, ensuring timely and high-quality outcomes., • Proven experience as an Executive Assistant, preferably supporting C-level executives., • Expertise in managing complex calendars and scheduling high-level meetings., • Strong organizational skills with the ability to handle multiple tasks and prioritize effectively., • Excellent written and verbal communication skills, with an attentive and approachable demeanor., • Proficiency in travel planning, including booking and coordinating detailed itineraries., • High level of discretion and integrity when handling sensitive information., • Ability to work independently, anticipate needs, and proactively solve problems., • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates. Ascension Global Staffing & Executive Search is excited to partner with a prestigious business litigation firm in Coral Gables, FL, to recruit a Litigation Legal Assistant for their dynamic team. This firm, known for its collaborative environment and excellence in complex commercial litigation, is seeking a highly skilled and organized professional to provide comprehensive legal support to their attorneys. This position offers a hybrid schedule with four days in the office and one remote day per week, flexible start times, and the chance to work closely with talented attorneys in a thriving practice. Job Summary: The Litigation Legal Assistant will provide essential administrative and legal support to two partners and two associates. The ideal candidate has experience in business litigation, is proficient in filing in both state and federal courts, and thrives in a fast-paced, detail-oriented environment. This role is perfect for candidates who enjoy managing complex workflows and contributing to the success of a high-performing legal team. Key Responsibilities: • Prepare, proofread, and format legal documents, including pleadings, motions, subpoenas, and discovery responses., • File legal documents electronically in state and federal courts, ensuring compliance with court rules and deadlines., • Manage and maintain case files, including organizing and indexing documents for litigation., • Schedule and coordinate meetings, depositions, hearings, and trials, including preparing related materials., • Monitor and manage attorney calendars, including docketing deadlines and reminders., • Communicate with clients, opposing counsel, court staff, and vendors in a professional and courteous manner., • Assist with trial preparation, including preparing exhibits, trial binders, and coordinating logistics., • Conduct basic legal research and gather case-related information as needed., • Handle administrative tasks such as answering phones, managing correspondence, and processing invoices.Position Details:, • Work Hours: Flexible start times between 8:30 a.m., 9:00 a.m., or 9:30 a.m., • Hybrid Schedule: Four days in the office and one day remote each week., • Immediate Hire: The firm is looking to fill this position immediately to allow for training. However, candidates preferring a January 2025 start date will also be considered.Qualifications:, • Minimum of 3 years of experience as a legal assistant, preferably in business litigation., • Proficiency in electronic filing in state and federal courts., • Strong organizational skills and ability to manage multiple tasks simultaneously., • Excellent written and verbal communication skills., • Proficiency in legal software and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)., • High level of professionalism, discretion, and confidentiality., • Ability to work independently and as part of a team in a fast-paced environment.What Our Client Offers:, • Competitive salary based on experience., • Comprehensive benefits package, including health insurance and paid time off., • Opportunities for professional growth and development., • A supportive and collaborative work environment in a prestigious Coral Gables office.

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.Ascension Global Staffing & Executive Search is seeking a Corporate Legal Assistant for its client's Miami office. This is an exciting opportunity to join one of the nation’s most respected law firms, known for its sophisticated clientele, collaborative environment, and long-term professional development opportunities. The successful candidate will provide dedicated legal and administrative support to two Partners and two Attorneys, assisting with a wide range of corporate legal matters and transactional processes. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced legal environment. Key Responsibilities: • Provide comprehensive legal and administrative support to two Partners and two Attorneys within the Corporate group., • Draft, revise, and format legal documents, including agreements, corporate governance records, closing binders, and SEC filings., • Coordinate busy attorney calendars, schedule meetings, arrange travel, and manage conference calls., • Assist with time entry, billing, and expense reporting in accordance with firm policies., • Organize and maintain electronic and physical legal files for corporate transactions., • Coordinate closing logistics and compile post-closing documentation., • Communicate and coordinate with internal departments (billing, records, docketing, etc.)., • Handle special projects and additional tasks as requested. Qualifications: • Minimum 3 years of experience as a legal assistant supporting corporate or transactional attorneys, preferably in a large law firm or Am Law environment., • Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint); familiarity with document management systems (e.g., iManage or NetDocuments) is a plus., • Strong organizational and proofreading skills with excellent attention to detail., • Ability to multitask, prioritize responsibilities, and work independently in a fast-paced environment., • Excellent interpersonal, verbal, and written communication skills., • High level of discretion and professionalism when handling confidential client information., • Bachelor’s degree preferred but not required. Compensation & Benefits: • Competitive base salary commensurate with experience, • Comprehensive benefits package (medical, dental, vision, 401(k), etc.), • Paid time off and firm holidays, • Hybrid work schedule: 4 days onsite, 1 day remote, • Collegial, high-performance work environment with opportunities for growth, • Hours: 10:00 am- 6:30 pm

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates. Ascension Global Staffing & Executive Search is seeking a detail-oriented and proactive Litigation Legal Assistant to support a high-performing team of litigation attorneys at a reputable boutique firm in Coral Gables. This role is ideal for a candidate who thrives in a fast-paced environment, demonstrates strong organizational and communication skills, and is committed to providing top-tier legal support in complex matters. Key Responsibilities * Manage attorney calendars, including deadlines, hearings, and meetings * Maintain and organize legal files — both electronic and physical * Schedule depositions, hearings, and client meetings * Draft, edit, and proofread correspondence and legal documents * Assist with the preparation of pleadings, motions, and trial exhibits * Coordinate court filings, ensuring compliance with local rules and formatting * Communicate with clients, opposing counsel, court personnel, and vendors * Conduct light legal research and compile relevant background information * Provide general administrative support such as copying, scanning, and document management * Anticipate attorneys’ needs and support ongoing case activities Qualifications * Associate’s degree, paralegal certificate, or 5+ years of legal administrative experience * Strong command of legal terminology and litigation procedures * Excellent organizational and multitasking abilities * Clear and professional written and verbal communication * High level of discretion when handling confidential matters * Proficiency in Microsoft Office Suite and legal software tools (Westlaw, LexisNexis a plus) * Prior experience in a litigation-focused role preferred Perks & Benefits * Medical, Dental, and Vision Insurance * Life Insurance * Flexible Spending Account (FSA) * Retirement plan benefits * Paid Time Off (vacation, sick days, holidays) How to Apply If you're a dedicated legal support professional seeking a long-term opportunity with a highly regarded firm, we'd love to hear from you.

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Bonus based on performance Our core values are: Be a host, Humble, Honesty and Integrity, Responsible, Teamwork. Job Summary: The Operations Assistant will play a key role in managing daily operations, supporting digital platforms, and ensuring smooth execution of renovation and operational projects. This position requires someone organized, tech-savvy, and proactive, with strong analytical and communication skills. Responsibilities: • Follow up on renovation projects, ensuring timely completion and quality standards., • Respond to all Yelp and Google reviews for all store locations, maintaining brand reputation., • Use and manage all backend systems to update menus, including but not limited to Clover, UE, DD, Toast., • Manage all brands' operations and logistics to ensure smooth store operations., • Analyze operational and staffing data from backend systems and provide actionable insights., • Assist the team with general administrative and operational tasks. Qualifications: • Experience in restaurant operations or backend management preferred., • Proficient in POS and delivery platforms, including Clover, UE, DD, and Toast, as well as Microsoft Office applications., • Excellent communication skills and customer service mindset, with experience handling online reviews., • Detail-oriented with strong analytical and problem-solving skills., • Ability to work in a fast-paced environment and collaborate effectively with the team., • Bilingual proficiency in English and Mandarin is preferred. Benefits: • Competitive salary package: annual base salary $50,000 - $55,000 + bonus., • 401K and 401K matching, • Health Insurance, • PTO, • Opportunities for career development and training., • Positive and flexible work environment. If you are a passionate Operations Assistant with excellent analytical skills, strong team spirit, willing to accept challenges and learn everything about Hospitality and Real Estate, please submit your resume to the email. We look forward to welcoming you on board! Schedule: 8-hour shift Work Location: In person Ability to commute/relocate: Miami, FL 33166: Reliably commute or plan to relocate before starting work (Required)

Job Description About Us We're a residential mortgage brokerage expanding into Miami after successfully serving clients across California and the West Coast. Specializing in jumbo, non-QM, bank statement, portfolio, and foreign national loans, we emphasize responsive, boutique-level service supported by an experienced operations team. We're building our Miami team with plans to open an office later this year in Brickell or Downtown Miami. This position begins remotely and will transition to hybrid or in-office once our physical space is established. We leverage technology and AI tools to enhance efficiency and accuracy. Position Overview The Loan Officer Assistant will support our team in various administrative and operational functions, initially focusing on general office support, marketing initiatives, website management, and setting up our new Miami office. The ideal candidate is highly proficient with AI tools and prompting, detail-oriented, and interested in growing their career in the mortgage and finance industry. Key Responsibilities * Assist with general administrative tasks, including scheduling, data entry, and documentation management * Support marketing efforts, including social media updates, content creation, and email campaigns * Manage and update website content and online presence * Coordinate logistics for office set-up and ongoing operational needs * Provide basic support to Loan Officers, such as document preparation and client communication * Utilize technology platforms and AI tools extensively for improved efficiency and productivity Qualifications * Entry-level role; no prior experience required, although a strong interest in mortgage processing or finance is essential * Strong organizational skills and attention to detail * Fluent in English and Spanish for effective communication * Highly proficient with technology and experienced in using and prompting AI tools * Located in Miami metro area with flexibility to start remotely and transition to office/hybrid * Willingness to complete an assessment test as part of the hiring process What We Offer * This is a W-2 position that includes UHC Choice Plus medical insurance * Part-time position (approximately 25 hours/week): $14.00/hour, plus future performance-based bonus opportunities * Flexible scheduling * Growth potential as we expand our Miami operations * Remote start with future hybrid/in-office work * Direct mentorship and collaboration within a professional, experienced loan team Join our team and grow with us in Miami! Powered by JazzHR 65f1Z2THUK

Job DescriptionDescription: Tailwind Group capitalizes on real estate opportunities in acquisition, development, and management. Our team is uniquely qualified to provide full-scope expertise, ensuring lasting and sustainable environments. We are committed to creating and supporting a workplace culture that is versatile, innovative, and the best in our market. We strive for every team member to operate by our five core values—in doing so, they are affecting a positive change in their respective communities. Attracting and retaining the most talented and passionate individuals in our industry is an everyday objective at Tailwind Group. We would love for you to join our team! The Position: The Community Assistant is primarily responsible for providing high-quality customer service and dedication to our current and future residents. A successful Community Assistant will provide excellent customer service to our residents and administrative support to the office staff, take pride in the property, and understand that this role is critical to the reputation of the property. The Property: 109 Tower is a centrally located housing community consisting of 149 units and 542 beds, designed with Florida International University students in mind. This is a part-time position working a variable schedule, not to exceed 29.5 hours per week. Rotating nights and weekends are required and may vary based on property needs. The compensation rate for this position is $13.00 per hour plus bonus potential. This rate is determined by current market data based on the position requirements and complexities. Responsibilities & Duties • Demonstrate excellent customer service during each encounter with residents, prospects, vendors, officials, and community members., • Participate and assist with the execution of marketing efforts on campus and in the community, customer appreciation events, and other special events., • Respond to leasing inquiries from prospects by making appointments, conducting tours, maintaining show units, and completing follow-ups with the potential resident., • Assist with annual unit turnover and help execute move-in/move-out procedures., • Complete administrative and Front Desk tasks and duties., • Ensure accurate file documentation and assist in the collection of required fees in accordance with company policy., • Seek feedback from residents and communicate them with the team., • Respond to after-hour emergency issues as needed., • Perform other duties as directed by Property Manager.Requirements:, • Prefer for our Community Assistants to live onsite and be currently enrolled at the university., • Demonstrated ability to work in a growing, fast-paced environment managing multiple projects simultaneously., • Possess strong administrative, organization, and communication skills., • Demonstrate a high level of integrity and professionalism., • Be a self-motivated individual and excel at working in a team environment., • Ability to have a positive and innovative approach to problem-solving. A complete list of responsibilities and duties can be provided during the interview process. This position is not eligible for Visa sponsorship at this time. Tailwind Group is an Equal Opportunity Employer. Notice to Third Party Agencies: We are not accepting resumes from recruiters or employment agencies for this position.

Fresenius Medical Care - JobID: R0195893 [Medical Office] As an Administrative Assistant at Fresenius Medical Care, you'll perform a variety of basic and routine clerical and secretarial duties including but not limited to: Preparing and typing routine correspondence, form letters and reports; Answe

Job Description Radius Global Solutions is looking for a Legal Admin for our Jacksonville, FL office. *Full-Time Position (Monday-Friday) *Hourly rate + monthly Commission *Benefits Summary: We are looking for a self motivated Legal assistant to ensure smooth running of the office and effective case management. You will provide a broad spectrum of legal services under the supervision of an attorney. Essential Functions: • Compile and organize documents for litigation., • Make phone calls to courts., • Filing of pleadings in the ePortal system, • Monitor filings for rejections or other alerts, • Review Court progress dockets, • Ensure all proper authorizations have been secured prior to final processing., • Preparing outgoing mail and notices, • Receiving incoming mail and notices, • 1+ years of legal administrative experience, • Familiarity with law, legal procedures and protocols, and court system, • Working knowledge of case management software, • Proficiency in Microsoft Office Suite programs required., • Detail orientation, problem solving, accuracy and organizational skills required., • Ability to work independently and meet deadlines, • Paralegal Certification (preferred)

Job DescriptionInterior Marketing Group is the largest luxury real estate design and marketing firm in the United States. In addition to providing interior design services to luxury homeowners, our award-winning staging and interior marketing services enable the most coveted properties and developments in the world sell faster, and at greater multiples, than the market's average. We are regularly featured in publications including Forbes, The New York Times, The Wall Street Journal, Architectural Digest, Interior Design Magazine, Inc. Magazine, Robb Report, Vogue, and on major television networks including BravoTV, NBC, CBS, and Fox We are seeking a motivated and creative Staging Project Assistant to assist our staging and design team in preparing homes for sale. This is an excellent opportunity to gain hands-on experience in the home staging and interior design industry. You will work closely with our designers, assist with staging installations, and contribute to the overall aesthetics of our projects.Responsibilities • Assist in staging and de-staging homes, including furniture placement, décor arrangement, and styling., • Help organize and maintain the inventory of furniture, accessories, and props in the warehouse., • Support the team in sourcing, selecting, and preparing staging materials., • Participate in client consultations and on-site visits., • Assist in packing, unpacking, and moving furniture and décor items., • Maintain cleanliness and organization in staging areas and vehicles., • Help with social media content creation by capturing before-and-after staging photos (if applicable)., • Passion for interior design, home staging, or real estate., • Currently enrolled in or recently completed a program in interior design, staging, or a related field (preferred but not required)., • Strong attention to detail and an eye for design and aesthetics., • Ability to lift and move furniture and décor items (some physical work required)., • Reliable transportation to job sites., • Excellent communication and teamwork skills., • Self-motivated with a willingness to learn and take initiative.What we offer, • Hands-on experience in the home staging and interior design industry., • Mentorship and training from experienced staging professionals., • Opportunities to build a portfolio of work.

Job Description Legal Assistant We are looking for a specialized Legal Secretary/Assistant to undertake a variety of administrative and clerical tasks. You will work under the supervision of an attorney and will also provide support in assigned legal cases. The goal is to sustain efficiency of all office procedures and case management so as to guarantee reliability and consistency. Legal Assistant/Secretary Responsibilities and Duties: • Provide administrative support to attorney, • Manage portfolio of cases in case management system using daily task list, • Produce and file various legal documents, • Effectively communicating with witnesses, clients, colleagues and attorneys, • Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders, • Other duties as assigned, • Process incoming mail and email., • Prepare, e-file, and process pleadings and orders., • Communication with clients and/or third parties., • Proven working experience as Legal Assistant or Legal Secretary, • Familiarity with law, legal procedures and protocols, and court system, • Satisfactory knowledge of day-to-day operations of a legal office, • Computer literacy, • Proficiency in English, • Working knowledge of case management software, • Excellent secretarial, time management and organizational skills, • Ability to juggle multiple activities and work under pressure, • Ability to multitask and being comfortable dealing with a diverse pool of people, • Knowledge of legal terminology, regulations and court system, • 1 Year Experience preferred but not required, • Computer Skills, • Excellent Typing Skills, • High volume requires multi-tasking, • Ability to maintain confidentiality, • Detail oriented, • Ability to work quickly, efficiently and independently, • Opportunity for advancement for highly self-motivated individuals., • Ability to perform repetitive tasks with a high degree of accuracy, • Comfortable working independently and in a team environment, • Strong attention to detail, • Strong organizational and time management skills, • Proficient computer skills Our firm offers comprehensive benefits package for full-time hourly employees including medical, dental & vision insurance, employer paid life insurance, generous 401(k) plan match, paid personal and vacation time, paid parking and more. • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Life insurance, • Paid time off, • Monday to Friday Education: • Microsoft Office: 1 year (Preferred) Pay commensurate with experience. About us: Rolfe & Lobello, P.A. is a leading firm specializing in debt collection services. We are dedicated to providing our clients with top-notch legal representation and efficient debt recovery solutions.

Job DescriptionBenefits/Perks • Careers Advancement Opportunities, • Flexible Scheduling, • Welcome patients into the treatment area and make them feel comfortable, • Discuss the dental care plan with patients and answer any questions they have, • Take vital signs and accurately record medical history, • Prep sterilized equipment and make it available to the dentist for exams and procedures, • Assist the dentist during procedures and exams, • Adhere to all health and safety regulations and office policies, • Schedule appointmentsQualifications, • 1+ years of experience, • Current Expanded Duty Functions Certificate, • Current Radiology Certificate, • CPR/BLS, • Previous experience as a dental assistant, • Strong computer and data entry skills, • Excellent communication and customer service skills

Job DescriptionBenefits/Perks • Careers Advancement Opportunities, • Flexible Scheduling, • Welcome patients into the treatment area and make them feel comfortable, • Discuss the dental care plan with patients and answer any questions they have, • Take vital signs and accurately record medical history, • Prep sterilized equipment and make it available to the dentist for exams and procedures, • Assist the doctor during procedures and exams, • Adhere to all health and safety regulations and office policies, • Schedule appointmentsQualifications, • Associate’s Degree from a school certified by the Commission on Dental Accreditation, • Strong computer and data entry skills, • Excellent bilingual (English/Spanish) communication and customer service skills, • Ability to provide high-quality patient care

Job DescriptionBenefits: • Employee discounts, • Flexible schedule, • Supportive small business work environment This position is with an independently owned and operated AFC franchise location. Job duties and benefits may vary between franchise locations. Job Summary The Radiologic Technologist performs diagnostic imaging procedures to assist providers in the evaluation and treatment of injuries and illnesses. This role also supports administrative and clinical functions, including front desk and medical assisting duties, as needed. Responsibilities • Greet patients and clearly explain imaging procedures in a professional and compassionate manner, • Accurately position patients for radiographic procedures while ensuring patient comfort and safety, • Follow ALARA principles and other radiation safety protocols, • Process and review images for clarity, proper identification, and quality assurance, • Operate both digital and analog imaging equipment in accordance with established protocols and safety standards, • Assist providers with patient care and treatments when necessary, • Perform routine equipment maintenance and arrange for service when required, • Complete necessary documentation, including imaging logs, reports, and patient records, • Provide support as a Medical Receptionist or Medical Assistant when needed, within scope of training, • Perform other duties as assignedQualifications, • ARRT registration or board eligibility preferred, • Current state licensure in radiologic technology (as required by state regulations)

Job DescriptionDescription: Johnson Pope Bokor Ruppel & Burns, LLP is seeking a full-time Legal Administrative Assistant (LAA) to join our Tampa office, supporting both our Litigation and Commercial Real Estate practice groups. The ideal candidate will be a proactive, highly organized professional with the ability to manage a diverse workload and prioritize tasks efficiently across two dynamic teams. . Why Join Johnson Pope? At Johnson Pope, we pride ourselves on fostering a collaborative, inclusive, and professional environment where your skills are valued, and your contributions make a difference. As one of Florida’s leading regional law firms, we offer our team members the opportunity to work alongside some of the most respected attorneys in the state, in a firm that supports a strong team environment and actively builds community within the organization. Position Overview The LAA will perform a wide range of administrative and legal support functions, ensuring the smooth operation of both practice areas. This includes supporting attorneys and paralegals in litigation matters—ranging from discovery through trial—and providing transactional support for commercial real estate deals, such as coordinating closings and maintaining documentation. Requirements: Key Responsibilities: • Prepare, proofread, and edit legal documents and correspondence for accuracy, including spelling, grammar, punctuation, format, and content., • Calendar management, including scheduling court appearances, depositions, meetings, hearings, and deadlines., • E-file documents with Federal and Florida State Courts in accordance with court rules and procedures., • Assist attorneys with preparation for hearings and other litigation-related events, including ensuring that all materials are timely submitted in accordance with the court’s specific preferences., • Manage client and discovery-related documents, including organizing client materials and work product within our document management system., • Prepare and revise real estate transaction documents such as closing binders, leases, purchase agreements, and title/survey review documents, • Coordinate closing schedules, deadlines, and documentation with clients, title companies, and other third parties, • Track progress on deal checklists and assist attorneys in maintaining timely follow-up with all transaction stakeholders, • Enter attorney’s time for client billing., • Review and edit pre-bills, ensuring they are ready for attorneys’ review and approval., • Submit new business intake and conflicts checks and opening/closing of client matters., • Answer telephone calls and routine questions from clients and team members, and/or routing calls to appropriate staff., • Perform administrative duties such as client file management, general correspondence, expense reports, CLE tracking, check requests, and other administrative tasks. Essential Knowledge, Skills, and Abilities: • Strong knowledge of state and federal court rules and filing procedures, including e-filing systems, • Familiarity with real estate transactions, terminology, and closing processes, • Proficient in Microsoft Office (Word, Excel, PowerPoint), with the ability to quickly learn other programs. Experience in iManage and Aderant is a plus., • Excellent communication skills, both written and oral., • Strong organizational and administrative skills., • Attention to detail with strong organizational and time management abilities., • Client service-oriented with the ability to effectively communicate with clients and team members., • Ability to multi-task, prioritize tasks, and work under pressure to meet deadlines., • Confidentiality and professionalism in handling sensitive information., • Ability to work extra hours as needed., • Self-motivated with a willingness to learn. Educational/Job Experience Requirements: • High school diploma from an accredited institution., • A minimum of three (3) years of experience in a law firm environment with focused support in both Litigation and Commercial Real Estate. Note: This job description is not intended to be all-inclusive. Employees may perform other related duties as required to meet the ongoing needs of the Firm. Equal Opportunity Employment: Johnson Pope Bokor Ruppel & Burns, LLP is an equal opportunity employer. We are committed to creating a diverse and inclusive work environment and do not discriminate on the basis of an applicant’s or employee’s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence, or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws, including applicable laws in Florida. We also provide reasonable accommodations for qualified individuals with disabilities in compliance with the Americans with Disabilities Act (ADA).

Job Description Litigation Assistant required immediately for National firms Fort Lauderdale, FL office. As a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters. The Day-to-day On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of requests and projects. You will: • Input, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents., • File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case shell documents for use by attorneys., • Verify all attachments, exhibits and enclosures are included with transmittal letters/memos., • Proofread documents and check for appropriate formatting, spelling and grammar., • Maintain good public relations with clients., • Review all incoming mail, distribute to teams as needed and upload to the DMS., • Prepare documents and packages for mail, messenger and overnight delivery., • Prepare expense reports, manage vendor invoices, mailings, and request checks as needed., • Enter attorney time. Send time entry reminders., • Process client billing. Assist with review and edit of bills as necessary., • Schedule appointment and make arrangements for meetings, conferences and travel., • Complete client/matter intake forms. Request conflicts of interest checks. Open new files. Prepare files to be closed., • Coordinate and follow through on requests and projects with other support departments (e.g. receptionists, file/document clerks, office services)., • Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members attorneys., • A minimum of 5 years of litigation secretarial experience. (Insurance Defense experience is a plus)., • Strong proofreading skills, attention to detail and solid grammar/spelling skills., • High degree of proficiency with Microsoft programs (Word, Outlook, Excel)., • Legal citation and legal terminology expertise., • Familiarity with iManage, Compulaw or similar technology., • The ability to organize, prioritize and meet the demands off multiple attorney assignments., • Flexibility to work overtime occasionally., • Good attendance and punctuality.

Job Description Litigation Assistant required immediately for National firms Fort Lauderdale, FL office. As a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters. The Day-to-day On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of requests and projects. You will: • Input, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents., • File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case shell documents for use by attorneys., • Verify all attachments, exhibits and enclosures are included with transmittal letters/memos., • Proofread documents and check for appropriate formatting, spelling and grammar., • Maintain good public relations with clients., • Review all incoming mail, distribute to teams as needed and upload to the DMS., • Prepare documents and packages for mail, messenger and overnight delivery., • Prepare expense reports, manage vendor invoices, mailings, and request checks as needed., • Enter attorney time. Send time entry reminders., • Process client billing. Assist with review and edit of bills as necessary., • Schedule appointment and make arrangements for meetings, conferences and travel., • Complete client/matter intake forms. Request conflicts of interest checks. Open new files. Prepare files to be closed., • Coordinate and follow through on requests and projects with other support departments (e.g. receptionists, file/document clerks, office services)., • Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members attorneys., • A minimum of 5 years of litigation secretarial experience. (Insurance Defense experience is a plus)., • Strong proofreading skills, attention to detail and solid grammar/spelling skills., • High degree of proficiency with Microsoft programs (Word, Outlook, Excel)., • Legal citation and legal terminology expertise., • Familiarity with iManage, Compulaw or similar technology., • The ability to organize, prioritize and meet the demands off multiple attorney assignments., • Flexibility to work overtime occasionally., • Good attendance and punctuality.

Job Description Position Summary The Program Coordinator is responsible for the day-to-day management and supervision of a program serving young adults with disabilities. Responsibilities include client assessment, program planning, personnel supervision, compliance monitoring, community outreach, and administrative oversight. The Coordinator ensures high-quality service delivery that supports participants’ educational, social, and vocational development, while maintaining compliance with all licensing, funding, and contractual requirements. The Program Coordinator must demonstrate cultural competence, sensitivity, and respect for the diverse cultural, socioeconomic, and developmental needs of the individuals and families served. Duties and Responsibilities The Program Coordinator will: • Program Oversight & Compliance, • Plan, implement, monitor, and evaluate program activities in alignment with best practices, agency policies, and all grant/funding requirements., • Conduct regular site visits and program observations to ensure compliance with policies, licensing standards, and funding guidelines., • Ensure timely submission of reports, documentation, and applications required for funding, licensing, and accreditation., • Maintain strict confidentiality of participant, family, and organizational information., • Service Delivery & Participant Support, • Design and supervise instructional, recreational, and vocational activities that support individualized learning and transition goals., • Ensure that instructional methods, adaptations, and supports motivate and enable each participant to achieve their objectives., • Foster a safe, supportive environment with primary focus on the health, safety, and well-being of participants., • Provide continuity of services to current and potential clients, addressing educational, financial, and transitional needs in collaboration with staff and families., • Staff Supervision & Development, • Supervise, coach, and evaluate program staff and volunteers to ensure high-quality service delivery., • Facilitate regular staff meetings, trainings, and professional development opportunities., • Identify areas for improvement through data collection, monitoring reports, and staff feedback., • Community Engagement, • Conduct outreach and develop collaborative relationships with community stakeholders, employers, schools, and service providers to expand program impact and opportunities for participants., • Represent the program at community events, partner meetings, and stakeholder forums as needed., • Safety & Emergency Preparedness, • Enforce all safety protocols, ensuring the safety of participants, staff, volunteers, and visitors., • Respond to medical and non-medical emergencies according to established procedures., • Assist in building evacuations and emergency drills (fire, disaster, etc.), including assigned responsibilities related to participant safety, documentation security, and facility readiness., • General Administrative Duties, • Support the administration of required licenses, permits, and accreditations to prevent service disruption., • Work a flexible schedule to meet program and participant needs., • Ability to lift and carry up to 50 lbs. as needed., • Regular bending, stooping, stretching, walking, squatting, pushing, pulling, and kneeling., • Ability to sit on the floor and physically interact with participants in meaningful ways., • Work in environments with moderate to loud noise levels., • Bachelor’s degree in Social Work, Special Education, Mental Health, Education, or a related social services field required., • Bilingual in English and Spanish required., • Minimum of two (2) years of experience working with individuals with disabilities and/or other vulnerable populations., • Proficiency in Microsoft Office applications and data management software., • Strong written and verbal communication skills with a proactive communication style., • Customer service–oriented with strong organizational, time management, and follow-up skills., • Demonstrated ability to promote teamwork, build effective relationships, and collaborate with diverse stakeholders., • Ability to take initiative, set priorities, and achieve program objectives., • Commitment to maintaining confidentiality regarding participant and staff information., • Ability to work a flexible schedule, including evenings and weekends as needed., • Successful completion of all pre-employment screenings, including:, • Local background check, • Level 2 clearance (FBI, FDLE), • TB test and medical clearance, • Drug screening, • Professional reference checks, • Adherence to Universal Health & Safety Precautions at all times.

Job Description POSITION OBJECTIVE The Senior Assistant Director of Finance is responsible for compiling timely and accurate financial reports. Monitor and provide guidance in maintaining labor management standards. Ensure financial controls are in place. Responsible for the supervision and oversight of the accounting team and the day-to-day responsibilities of the accounting office. Provide leadership in the development of the accounting staff including hiring and training of hourly and salaried staff. In absence of Director of Finance, take lead in responding to the Managing Director and Ownership inquiries and requests. Provide oversight for Purchasing and IT departments in the absence of the Director of Finance. ESSENTIAL JOB FUNCTIONS • Lead the preparation of profit and loss (P&L) statements, with ability to prepare and post journal entries, complete analysis and present a final P&L report in accordance with Corporate Policy and Procedure., • Monitor, supervise and ensure the timely preparation of month-end balance sheet reconciliations and analysis. Resolve reconciling items in timely manner., • Train department heads on labor management system usage, and lead labor and schedule review meetings weekly., • Provided training to departments in the interpretation, orientation, training and analysis of revenue, payroll and expense matters., • Create, implement and monitor resort wide financial internal control SOPs., • Coordinating and supporting financial audits, both internal and external, and facilitating audit preparation and responses., • Monitoring cash flow, working capital, and tax obligations to ensure financial health and regulatory compliance., • Audit monthly sales and use tax filings for accuracy and compliance., • Participate in the preparation of the Annual Operating and Capital Budgets, Strategic Plan, and Monthly Operating Forecasts; possess ability to provide analysis of reporting variances., • Coordinate and ensure that all daily, semi-monthly and monthly management reports are issued on a timely and accurate basis., • Develop an engaged, enthusiastic and service driven team of accounting professionals., • Recruit, develop, conduct performance reviews and motivate the accounting team., • Actively contributes to hotel overall leadership and direction., • Represent the Director of Finance and accounting office in his/her absence., • Assist in other duties as needed and directed by Director of Finance. EDUCATION/EXPERIENCE • Professional designation or acceptable university degree with an appropriate specialization in accounting or enrolled in a recognized accounting program with progression to 4th or 5th level., • Minimum of 3 years’ hotel accounting experience and previous accounting experience at a senior level., • Proven leadership and coaching skills with a track record of developing a highly motivated and cross-trained group of accounting professionals., • Familiarity with hotel operating systems and software, including Microsoft Office, POS, Opera and Sales & Catering., • Excellent administrative, interpersonal, organizational, written and verbal communication skills., • Excellent problem-solving skills. REQUIREMENTS • Experience in fast paced environment with ability to multitask and meet deadlines., • Must contain the following characteristics: a) Confident; b) Flexible; c) Detail oriented; d) Self-starter; e) Adapt to change easily; f) Team player willing to do whatever it takes to meet goals and objectives; g) Drive for continuous improvement., • Must have exceptional interpersonal, clear verbal and written communication skills., • Microsoft Office 365: proficiency with excel and word, • Sitting for extended periods of time., • Dexterity of hands and fingers to operate a computer keyboard or mouse with speed and accuracy., • Occasional lifting and transporting moderately heavy objects, such as computers and peripherals., • Must be able to speak, read, write and understand the primary language(s) used in the workplace., • Requires good communication skills, both verbal and written., • Must be able to perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure., • Ability to focus and maintain attention to performance of tasks and to work and complete assignments on time despite frequent stressful, emergency, critical or unusual interruptions., • Ability to be resourceful, creative and maintain flexibility LANGUAGE SKILLS • Read and interpret documents in English such as periodicals, journals and manuals, • Able to write for various channels, routine reports, correspondence, business letters, summaries using prescribed format and conforming to all rules of punctuation, grammar, diction and style, • Ability to speak effectively before groups such as business partners, clients or employees. REASONING ABILITY • Apply common sense understanding to business and social situations and in carrying out instructions furnished in written, oral or diagram form, • Able to apply mathematical skills to interpret financial information and to prepare reports and budgets, • Read and interpret business records and statistical reports, • Ability to define problems, collect data, establish facts and draw valid conclusions, • Make business decisions based on reports and facts, as well as on experience and personal insight COMPUTER SKILLS Must have sufficient computer skills that allow the individual to be able to use, in a proficient manner, all corporate issued software programs including but not limited to: • Microsoft Office 365, • Adobe Acrobat Pro PHYSICAL DEMANDS The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand; walk’ use hands to finger, handle or feel; reach with hands and arms; stoop, kneel, crouch; talk and hear. The employee will be sitting or standing for extended periods of time working on the computer. The employee must be able to see differences in widths and length of lines such as those on graphs. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENT Must be able to work effectively in a stressful environment, communicate with others, effectively deal with customers and accept constructive criticism from supervisors.

Job Description Thornton Construction is a construction management firm headquartered in Miami, Florida. With over 25 years of experience, we specialize in bringing top-quality institutional, commercial, and residential projects to life. From new construction to renovations, we deliver personalized, professional, and cost-effective services that exceed our clients’ expectations. Assistant Project Manager The Assistant Project manager is responsible for assisting their assigned Project Manager and Project Executive in managing all administrative and technical requirements of assigned projects. Assists in all activities related to contract administration, change orders, submittals, procurement, project financials set-up and updates, and schedule to ensure projects are completed in a quality, profitable, safe and timely manner. Maintain constant focus on meeting/exceeding customer needs and expectations by supporting the Project Manager in all aspects of assigned projects. Pre-Construction • Assist in pre-construction efforts, including, • Maintaining subcontractor database, • Assembling bid documents for pricing, • Performing document takeoffs and reviewing specifications and preliminary scope development, • Organizing takeoffs and subcontractor bids, • Developing bid clarifications and RFIs, • Reviewing and entering subcontractor trade durations into project schedule, • Generating and updating scope sheet for subcontractor pricing, • Participate in Architect/Owner meetings, • Writing qualifications and assumptions for contracts., • Establishing accepted value engineering and alternate pricing., • Ensure ample market participation is obtained for all project trades., • Maintain document list, • Assist Superintendent with project documentation and daily reports., • Generate and maintain subcontract and purchase order logs., • Maintain and review shop drawings and submittals., • Review subcontractor insurance certificates for compliance with project requirements., • Price and generate proposed change orders., • Issue, submit and track Requests for Information (RFIs)., • Maintain and track all permitting requirements and approvals with agencies having jurisdiction., • Prepare project schedule updates with input from Project Team., • Coordinate and schedule meetings with subcontractors., • Obtain and track subcontractor warranty certificates., • Obtain information and assemble closeout manuals., • Establish relationships and communication tools as needed with suppliers and other key people to verify all materials, supplies, tools, equipment, and personnel are obtained and/or delivered when necessary., • Ensure project site and company assets are secure, and maintain a safe and respectful working environment at all times by implementing safety, EEO, risk management, training, and quality control programs., • Communicate with all suppliers and subcontractors to be certain they understand performance standards related to predetermined schedules or plans and specifications. If performance problems occur, coordinate with the Project Manager regarding the appropriate actions to take with the subcontractor., • Attend all planning, progress, and close out meetings with project staff and other key people on project concerns., • Assist in coordinating all contractual requirements, design drawings and project specifications that include, but are not limited to:, • On-site project management, • Project coordination and controls, • Construction billings and cash flow projections, • Job cost analysis, • Project schedule adherence, • Meeting minutes and documentation, • As-built document procurement, • Punch list management, • Cost tracking and job costing, • Degree in construction management or related field preferred., • Proven ability to manage multiple projects/activities in a dynamic fast pace environment., • Must have understanding of construction terms, estimating, purchasing, scheduling and planning concepts., • Strong written and verbal communication skills., • Excellent time management and organizational skills., • Ability to maintain discretion and confidentiality at all times., • Strong interpersonal skills and ability to work with and manage cross-functional teams., • Candidate must possess Thornton’s Core Values: Results Driven, Proactive, Safety Conscious, People Focused, Customer Oriented, and Team Oriented., • Ability to plan, direct and coordinate professional and sub-professional construction management work. Candidate’s core values must match Thornton’s: Safety, Community, Empowerment, Quality and Service, Professionalism, and Accountabilit Competencies (aside from core values) that the candidate must possess in order to be successful.

Job Description The Patient Care Coordinator (PCC) is responsible to assist the Clinic Director and Psychiatrists with administrative and operational tasks to ensure each patient has a smooth and professional experience with Amen Clinics. The PCC focuses on customer service, fosters open communication, and keeps their assigned doctor organized and current on patient needs. The PCC is part of a high energy team that focuses on patient health and wellness and ensures that all patient and team interactions are positive and productive. Essential Duties and Responsibilities: • Greets, checks-in and checks-out patients, • Handles new and existing patient inquiries, • Ensures patient Electronic Medical Records (EMR) and correspondence are accurate and up-to-date in the EMR system and makes updates as needed and appropriate, • Collects and posts patient payments, • Answers phone calls and emails relaying information and requests accurately and delivering messages as needed, • Schedules, reschedules and cancels patient appointments, • Provides support to their assigned doctor and assists other PCCs as needed, • Provides supplement and nutraceutical information to patients and answers questions as needed, • Respects patient confidentiality with a thorough understanding of the HIPAA/HITECH laws Qualifications and Requirements: • High School Diploma required; Completed college coursework, Medical Assistant Certificate or Associate’s Degree preferred, • A minimum of 2 years professional experience in a clinic or medical practice required Knowledge, Skills and Abilities: • Knowledge of general clinic or medical practice processes, • Basic/Intermediate computer skills with a willingness to learn our intake and patient care systems, • Strong verbal/written communication and listening skills; including excellent impersonal skills and telephone communication, • Excellent organizational and time management skills, • Ability to identify and resolve problems, • Ability to effectively organize and prioritize tasks in order to complete assignments within the time allotted and maintain standard workflow, • Ability to establish and maintain effective working relationships with patients, medical staff, and coworkers, • Ability to maintain confidentiality of sensitive and protected patient information, • Ability to work effectively as a team player and provide superior customer service to all staff and leadership Dress Code Requirements : • Black (Brand – BarcoOne) scrubs are to be worn Monday thru Thursday, • Employee will receive 4 tops and 4 bottoms (they can choose the style) upon hire, • Company will purchase one additional set at employee’s annual work anniversary Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Frequent sitting for long periods of time, • Frequent typing and viewing of computer screen, • Frequent use of hand and fingers with machines, such as computer, copier, fax machine, scanner and telephone, • Frequent hearing, listening and speaking by telephone and in person, • Occasionally required to stand, walk, reach with hands and arms, stoop or bend, • Occasionally required to lift objects up to 15lbs. with ability to lift multiple times per day Work Environment: The work environment described here are representative of those that an employee encounters white performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Work indoors in temperature-controlled environment, • The noise level is usually moderate with occasional outbursts from patients during treatment

Wellpath - FL Broward Cty N Bureau [Medical Office Assistant] As an Administrative Assistant at Wellpath, you'll: Provide administrative support to the HSA, Assistant HSA, and Director of Nursing; Collect and maintain statistical data as directed by the Health Service Administrator; Assist in payrol

Job Description We are looking for a skilled Assistant Chief Engineer to assist the Senior Chief Engineer in directing the engineering departments operations (providing technical and administrative support), preplanning mechanical preventive maintenance, and supervising and directing maintenance personnel in installation, repair, and maintenance of all mechanical and electrical equipment and systems. The Assistant Chief Engineer also assumes the Chief Engineers' responsibilities as necessary. Responsibilities: • Supervise and direct maintenance staff on shift and monitor performance of assigned responsibilities. Perform and/or direct the performance of all maintenance departmental service requests, ensuring that work performed in these areas is accomplished efficiently with a minimum amount of disruption and inconvenience., • Provide training and supervision aimed at expanding the capabilities of the operations staff., • Supervise and implement the preventative maintenance program., such as scheduling of preventative maintenance with a minimum disruption of building services, performing and/or delegating preventative maintenance tasks to the appropriately qualified maintenance staff member, orders parts and equipment required for repair, maintenance and installation of new equipment and facilities, and maintains inventory., • Direct the performance of contracted maintenance work as needed, • Comply with departmental policy for the safe storage, usage, and disposal of hazardous materials. Maintains a clean and safe workplace., • Ensure the availability of an adequate operating inventory of tools and supplies. Specific duties include, but not limited to: Preparing and submitting purchase-order requests, developing sources for stock materials and performing periodic checks for supplies., • Responsible for the operational management and effective daily leadership and administration of the engineering team with the objectives of safely, efficiently, and effectively operating machinery and systems in a cost-effective manner., • High School diploma or GED equivalent, • 5+ years related work experience; supervisory experience preferred, • Operating Engineers license (SMA) or equivalent preferred, • Certification as a Universal Technician for CFC's (or within 90 days of employment), • Working knowledge of computer applications including Word and Excel., • Demonstrated verbal/written communication skills., • Proven record of excellent internal and external customer service. This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. #IND123 About Lincoln Property Company Lincoln Property Company ("Lincoln") is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-use properties, throughout the United States, United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 680 million square feet of commercial space. For more information, visit: . All job offers are contingent on completion of a background check and proof of eligibility to work in the United States. By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with Lincoln Property Company's privacy policy. Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies. Company DescriptionAbout Lincoln Property Company Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 510 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 150 million square feet of development since its inception in 1965 and has another $20 billion currently under construction or in the pipeline. For more information, visit: Lincoln Property Company\r\n Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 510 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 150 million square feet of development since its inception in 1965 and has another $20 billion currently under construction or in the pipeline. For more information, visit: .

Job Description Job Title: Legal Administrative Assistant Location: Miami FL 33133 Salary/Payrate: $65K-$75K annually or contract hourly rate (W2 / 1099), bonus and AWESOME benefits!!! Work Environment: 100% Onsite Term: Permanent / Fulltime Bachelor’s degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-MG1 Primary Responsibilities • Completes a broad variety of administrative tasks, including managing an active and changing calendar of appointments; arranging travel plans; completing expense reports; and composing and preparing correspondence., • Organizes meetings, including scheduling, sending reminders, and organizes catering when necessary., • Ensures background information for meetings are ready, including reviewing legal calendar for accuracy and upcoming deadlines., • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures., • Handles incoming calls in a courteous, efficient manner., • Handles expense reconciliation and reimbursement., • Prepares correspondence, pleadings and other legal documents., • Proofreads documents to ensure accuracy and completeness prior to distribution or filing., • Files legal documents in state and federal courts., • Updates and maintains files in a timely manner., • Prioritizes and executes assigned tasks quickly and accurately, in an organized and detailed oriented manner., • Prepares for trial by assisting attorneys and paralegals., • Additional duties as required. Personal Attributes • Understands and abides by the policies and procedures of the firm, • Flexible and willing to assist wherever needed., • Demonstrates a positive attitude and is approachable., • Adapts well to fluctuations in workload and changes in responsibilities., • Able to work effectively in stressful situations with a demanding workload., • Presents written communications that are concise and accurate., • Exhibits confident and professional verbal and written communication skills., • Answers questions clearly and thoroughly., • Is a problem solver. Skills and Abilities • Lexis Nexis, Pacer, ECF (Electronic Court Filing), TrialWorks or other comparable document management system, Microsoft Office (Word, Outlook, PowerPoint, Excel), and DropBox., • PC skills; ability to use phone system, copier, scanner, fax, and printer., • Transcription preferred or willingness to learn. Minimum Qualifications • High school diploma required (College degree is preferred, but not required)., • 3+ years of solid fast-paced executive assistant and litigation secretary experience., • Computer proficiency, especially with MS Office (Word, Outlook, Excel, and PowerPoint).

Job Description Controller at the Key Biscayne Yacht Club This is a rare opportunity to join the leadership team of one of Florida's most prestigious and historic yacht clubs. The Controller is a pivotal senior leadership role responsible for the strategic and day-to-day management of all financial operations at the Key Biscayne Yacht Club. Reporting to the General Manager/COO and working closely with the Chair of Finance, the Controller is instrumental in guiding the Club's financial future. This is a hands-on role where you will be responsible for ensuring the accuracy of all daily accounting duties, from cash flow management to month-end close. This position also plays a critical role in long-range financial modeling to support the Club’s strategic objectives, helping guide investment and capital planning decisions over a 3-to 5-year horizon. Beyond the numbers, this is a chance to apply your leadership skills by coaching and mentoring a talented team of accounting professionals. You will also provide vital guidance and financial insights to other department heads, helping them make sound business decisions. This is a chance to apply your rigor and insight to a project defined by quality, innovation, and a world-class member experience. The role requires a proactive, detail-oriented individual who can provide sound financial insights to senior leadership while also serving as a visible and approachable point of contact for Equity Members on financial matters. About the Key Biscayne Yacht Club Nestled on the western shore of the idyllic Key Biscayne, the Key Biscayne Yacht Club (KBYC) stands as a premier institution for boating enthusiasts. Founded in 1955 by "water-minded" residents with a shared passion for the sea, KBYC has grown from a humble start—with its founders pooling just $5 each to build a hoist—into a prestigious club with over a thousand members. It offers a stunning backdrop of Biscayne Bay and the Miami skyline, a full-service marina, three dining venues and an elegant clubhouse. Beyond its exceptional facilities, KBYC is renowned for its vibrant community, active social calendar, and rich traditions that foster a spirit of good fellowship and sportsmanship. It is consistently recognized as one of the top yacht clubs in the United States, a testament to its commitment to excellence in service, amenities, and member experience. KBYC BY THE NUMBERS • Annual: Approximately $14.5M, • F&B Revenue: Approximately $4.8M, • Initiation Fees: $50,000, • Annual dues: Approximately $6,200, • Number of Members: Approximately 1,100, • Club Software: Jonas Club Software, Club Soft, ADP Payroll System, Power Bi Reporting, Ottimate, • Direct Reports: Assistant Controller, Accounts Payable/Receivable Clerks, Staff Accountant, Billing Coordinator/Payroll Specialist, • No. of Staff: Approximately 135 Position Summary: The Controller is a key leadership role responsible for the overall financial management and accounting operations of the Key Biscayne Yacht Club. This position reports directly to the General Manager and works closely with the Board of Directors and various committees. The Controller will oversee all financial reporting, budgeting, forecasting, and audit activities, ensuring the financial health and stability of the Club. The ideal candidate is a detail-oriented, strategic thinker with a strong background in club or hospitality accounting. Key Responsibilities: • Financial Reporting and Analysis:, • Prepare accurate and timely monthly, quarterly, and annual financial statements, including balance sheets, income statements, and cash flow statements., • Analyze financial data to provide insights and recommendations to the General Manager and Board of Directors., • Present financial reports and analysis at Board meetings., • Manage and maintain the general ledger, ensuring accuracy and proper classification of all financial transactions., • Budgeting and Forecasting:, • Lead the annual budget process, working with department heads to develop realistic and effective budgets., • Monitor and analyze budget variances, providing regular reports to management., • Develop and maintain financial models for forecasting and strategic planning., • Accounting Operations:, • Oversee all accounting functions, including accounts payable, accounts receivable, payroll, and cash management., • Ensure compliance with all local, state, and federal financial regulations and tax requirements., • Manage the Club's payroll system, ensuring accurate and timely processing., • Reconcile all bank and credit card accounts monthly., • Internal Controls and Audits:, • Develop, implement, and maintain a robust system of internal controls to safeguard the Club's assets., • Coordinate and manage the annual external audit process, acting as the primary point of contact for auditors., • Ensure compliance with all financial policies and procedures., • Membership Accounting:, • Manage the billing and collection of member dues, fees, and charges., • Respond to member inquiries regarding their accounts in a professional and timely manner., • Strategic Support:, • Serve as a trusted advisor to the General Manager and leadership team on financial strategy and business decisions., • Provide financial analysis for special projects, capital expenditures, and potential new ventures., • Assist in the development of long-range financial plans., • Team Leadership:, • Supervise and mentor the accounting and administrative staff., • Foster a collaborative and high-performance work environment. Candidate Qualifications, Education & Experience: • Bachelor's degree in Accounting, Finance, or a related field. CPA or CMA designation is highly preferred., • Minimum of 5-7 years of progressive experience in accounting, with at least 3 years in a management or controller role., • Experience in the private club, hospitality, or non-profit sector is a significant advantage., • Strong knowledge of Generally Accepted Accounting Principles (GAAP)., • Proven knowledge and experience with Jonas Club Software, ADP Payroll system, and Microsoft Power BI are highly preferred. Proficiency in other club management software is a plus., • Excellent analytical, problem-solving, and decision-making skills., • Superior written and verbal communication skills, with the ability to present complex financial information clearly to a non-financial audience., • This is a full-time, on-site position., • Occasional evening or weekend work may be required to attend Board meetings or special events. Prepare a thoughtful cover letter addressed to Thomas Kassner, General Manager/COO of the Key Biscayne Yacht Club, and clearly articulate your alignment with this role, why you want to be considered for this position at this stage of your career, and why KBYC and the Key Biscayne, FL area will be beneficial to you, your family, your career, and the Club if selected. You must apply for this role as soon as possible but no later than September 15th 2025. Candidate selections will occur right after that date, with the first interviews expected by end of September and the second interviews a short time later. Optimal starting date would be by mid of October. Email your documents to in Word or PDF format. If you have any questions, please email HR Director Cynthia Amaro at . Equal Employment Opportunity, Drug Free Workplace.

Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT. Commercial Construction Project Manager - Hospitality Job Description: A Project Manager (PM) develops, coordinates, implements, and manages all facets necessary to construct the project on time, within budget, and to the quality specified. The PM provides leadership and serves as the liaison between project team members to promote the interest of both the business and clients in all matters, as well as demonstrate the characteristics of a mid-level leader. The PM is the primary leader for the construction project. Responsibilities * Maintain adherence to HITT’s standards of safety; ensuring that required documentation is filed * Create and manage project budget for all assigned projects * Develop and collaborate on pre-construction RFP package * Conduct project meetings, while setting milestones and formulating monthly owner reports * Establish job processes (RFIs, submittals, and pay applications) including approving pay applications and negotiating subcontract change orders * Perform project scheduling; ensure project quality control and establish overall project logistics * Manage the closeout process efficiently * Contact new and existing customers to discuss their needs while explaining how these needs could be met by specific company services * Supervise assistant operations support roles such as assistant project manager, administrative assistant, MEP managers, safety team members, etc. * Collaborate with the project superintendent and site operations team throughout the life of the project Qualifications * High school diploma required, four-year degree from an accredited university with a concentration in construction, engineering, or business is strongly preferred * In lieu of a degree, additional work experience is acceptable * 5+ years’ experience in commercial construction, including experience with a commercial general contractor * Previous experience in a project management role with the ability to execute multiple projects and/or simultaneously * Ability to master sector/project-specific software systems including but not limited to: Microsoft Office suite (ex. Project, Excel, Word, Outlook, PowerPoint, etc.), ProCore, Adobe, BlueBeam, JD Edwards * Mastery of reading construction drawings; tasks including reading, interpreting, and updating construction project-related drawings * Ability to organize necessary resources, including people, tools and time to meet tight deadlines and achieve desired results * Knowledge of current market conditions including pricing conventions and trends * Must demonstrate a strong ability to: * Carry oneself as a leader and knowledge holder of the project while facilitating the decision-making process * Demonstrate a positive attitude and passion for construction and our industry * Communicate clearly, concisely, and professionally, with a strong ability to present complex information in a clear and concise manner * Take initiative and seek responsibility * Demonstrate integrity consistent with The HITT Way and HITT’s core values * Seek continuous improvement of knowledge and abilities, internal focus on self-improvement * Recognize quality and implement contractual and HITT quality standards * Adapt and exercise flexibility with the ever-changing world of technology, design, means and methods * Collaborate with people of various backgrounds and styles * Foster positive relationships with colleagues, clients, subcontractors and vendors * Approach all situations with a customer service oriented attitude * Coach, train and educate assistant level operations team members * Sustain existing client relationships and develop new client relationships * Understand and know what tasks are more important than others; discern what needs to be solved immediately and what can wait; ability to multi-task effectively * Exhibit respectfulness by being punctual, engaged/focused, and respectful of others HITT Contracting is an equal opportunity employer. We are committed to hiring and developing the most qualified individuals based on job-related experience, skills, and merit. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. We value a respectful, inclusive workplace where everyone has the opportunity to succeed. HITT Contracting maintains a drug-free workplace, consistent with applicable local, state, and federal laws.

Responsibilities of the Administrative Assistant:. Qualifications of the Administrative Assistant:.

These fields are usually administrative, general office and clerical in nature, such as accountant, administrative assistant, auditor, bookkeeper, clerk, office assistant, secretary, staff assistant, typist, etc. Clerk – Clerks sell stamps, take incoming mail, sort and distribute the mail

These fields are usually administrative, general office and clerical in nature, such as accountant, administrative assistant, auditor, bookkeeper, clerk, office assistant, secretary, staff assistant, typist, etc. NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY. There

Administrative Assistant / Remote] - Anywhere in U.Up to $20 per hour / Benefits - As a Professional Data Entry Keyer you'll: Read customer and shipping orders submitted in person, via the print catalog and online; Key data into specific Microsoft Excel fields (much of the work for the online orders

HEICO Component Repair Group is currently seeking an Administrative Assistant for its Repair Management Department.The Administrative Assistant will provide administrative and clerical support.This role will focus on preparing documentation for component exchanges, coordinating paperwork for units s