Administrative assistant jobs in New Jersey - Page 11

Job Description Join Our Growing Team as an Administrative Assistant focused on Estate Planning: Rosenblum Law has been a trusted name in the legal field for over 20 years. Located in Clifton, New Jersey, we pride ourselves on fostering a collaborative, supportive, and genuinely enjoyable work environment where professionals can thrive. Our team enjoys meaningful work, steady growth opportunities, and a healthy work-life balance — and now, we’re looking for a dynamic new team member to grow with us. About the Role We’re seeking an Estate Planning Administrative Assistant with an outgoing and warm personality who is also highly organized, detail-oriented, and intellectually sharp. Fluency in Spanish is required. While estate planning experience is preferred, it’s not a requirement — we’re happy to train the right person with the right attitude. This role is fully dedicated to supporting our growing Estate Planning practice while occasionally assisting other practice areas when needed. Location and Work Schedule • Location: 777 Passaic Ave., Clifton, New Jersey. Our office is conveniently located close to all major highways., • Compensation:$ 55,000-$65,000 Base with $10,000 performance based bonus, • Benefits: After 90 day probationary period eligible for health benefits and PTO benefits. After 1 full year of service eligible for 401k benefits. Key Responsibilities • Coordinate and support estate planning workshops and events, • Assist with sales and client intake processes, • Pitch in on administrative or client support tasks for other departments when needed Qualifications We’re Looking For: • Fluent in Spanish (required), • Friendly, outgoing, and client-focused personality, • Strong organizational and time management skills, • Detail-oriented with the ability to multi-task effectively, • Clear, professional verbal and written communication skills, • Prior experience in estate planning or legal support preferred but not required, • Established Reputation: Build your career with a firm that has more than 20 years of success., • Work-Life Balance: Predictable hours and a firm culture that respects your personal time., • Collaborative Culture: Join a welcoming, supportive team that values camaraderie, mentorship, and professional growth., • Growth Opportunities: Be part of a rapidly expanding firm with real opportunities for advancement. Ready to Apply? If you’re a people-person who thrives in a fast-paced, supportive environment and wants to make a real impact while maintaining work-life balance — we’d love to meet you! Apply today to join the Rosenblum Law team. Company DescriptionAt Rosenblum Law, we don’t just offer jobs—we build careers. Our team thrives in a supportive, fast-paced environment where your contributions are recognized, your voice matters, and growth is not only encouraged, but expected. With a strong culture of collaboration, professional development, and integrity, we empower our employees to take initiative, innovate, and achieve their full potential. Whether you're in legal, sales, or operations, you’ll find a clear path for advancement and the tools to succeed. What makes Rosenblum Law a truly great place to work is our people. We value diversity, accountability, and purpose-driven work that makes a tangible difference in our clients' lives. Our leadership is accessible, our training is hands-on, and our goals are shared. Join us, and you’ll be part of a mission-focused team that works hard, celebrates wins together, and is passionate about making legal services more efficient, compassionate, and client-centered.At Rosenblum Law, we don’t just offer jobs—we build careers. Our team thrives in a supportive, fast-paced environment where your contributions are recognized, your voice matters, and growth is not only encouraged, but expected. With a strong culture of collaboration, professional development, and integrity, we empower our employees to take initiative, innovate, and achieve their full potential. Whether you're in legal, sales, or operations, you’ll find a clear path for advancement and the tools to succeed.\r\n\r\nWhat makes Rosenblum Law a truly great place to work is our people. We value diversity, accountability, and purpose-driven work that makes a tangible difference in our clients' lives. Our leadership is accessible, our training is hands-on, and our goals are shared. Join us, and you’ll be part of a mission-focused team that works hard, celebrates wins together, and is passionate about making legal services more efficient, compassionate, and client-centered.

Job Description We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skillsCompany DescriptionTexas Canvas was founded in 1952. Our company has provided quality workmanship along with excellent customer satisfaction for over 50 years. Our continued focus is to provide our clients with innovative and sustainable outdoor fabrics. We manufacture awnings, boat covers, canopies, enclosure systems, signs and banners, pool cover repairs, truck cover and almost any other custom cover. We are only limited by the imagination.Texas Canvas was founded in 1952. Our company has provided quality workmanship along with excellent customer satisfaction for over 50 years. Our continued focus is to provide our clients with innovative and sustainable outdoor fabrics. We manufacture awnings, boat covers, canopies, enclosure systems, signs and banners, pool cover repairs, truck cover and almost any other custom cover. We are only limited by the imagination.

Job Description Seeking an energetic, friendly, proactive Full-Time Administrative Assistant to manage daily operations at a Reform synagogue. Responsibilities include member support (including written communication), clergy assistance, basic graphic design, website management and project management in a warm and fast-paced environment. • Organizational Abilities • Communication Skills • Writing skills • Project Management • MS 365 Proficiency • Database experience • Interpersonal Skills • Problem-Solving skills • Customer Service • Able to multi-task • Attention to Detail

Job Description Eagerly searching for a full-time Office Assistant to support the Front Desk and Vice Principal of Administration. We are looking for a strong multitasker with excellent communication skills, comfort interacting with students, parents, staff, and visitors, and experience using G-Suite. Responsibilities: • Greet visitors, verify IDs, and maintain a professional, welcoming lobby., • Answer and direct calls, take messages, and coordinate communication., • Support daily administrative needs for the Vice Principal and school staff., • Maintain front office organization, paperwork, and digital files., • Track staff and student attendance, scan/send reports to HR., • Assist with parent portal use and sign-in/Raptor system compliance., • Prepare and distribute memos, letters, forms, and field trip documents., • Process staff time-off requests in ADP; maintain business office paperwork., • Support calendars, room reservations, special events, and general school operations., • Organized, detail-oriented, and professional, • Able to maintain confidentiality, • Comfortable in a fast-paced school environmentCompany DescriptionExcellent working environment!Excellent working environment!

Job Description A not-for-profit health care organization serving communities across New Jersey is seeking a temporary Administrative Assistant to support its Legal Department. In this role, you would be a valued member of a collaborative team, contributing to work that directly supports the organization’s mission and the communities it serves. This position offers a flexible three-day work week, making it an excellent opportunity for candidates seeking meaningful, purpose-driven work with balanced scheduling. Most importantly, you would have the chance to be part of a team engaged in impactful work that truly makes a difference. Company DescriptionBaseil Associates, Inc. is a recruiting agency. This ad was placed on behalf of one our clients.Baseil Associates, Inc. is a recruiting agency. This ad was placed on behalf of one our clients.

Job Description Compensation: $17/hr. Employment type: Part Time about 6 hours a day (Flexible) Experience level: Entry level We are a longstanding Retail Packaging distributor located in East Rutherford, NJ looking for an Entry Level Office Assistant in a Small Office. Students will be heavily considered, especially those in Computer Science or Business courses. This role was fulfilled previously by a student. KEY RESPONSIBILITIES * Reply promptly to customer emails and inquiries * Answering the phones in a professional manner * Assisting in processing of daily orders * Assisting with general clerical task as needed * Creating UPS small package labels and booking LTL freight WHAT WE'RE LOOKING FOR • Strong computer skills and ability to learn new software * Strong phone communication and customer service skill * Detail-oriented with strong organizational abilities * Reliable attendance and punctuality * Ability to handle multiple tasks and prioritize effectively * Adaptable to changing priorities and customer needs Preferred Experience Previous administrative or customer service experience a plus Prior experience working with Quickbooks Enterprise/UPS Worldship preferred Strong Computer skills Please provide Resume to be considered.

Job Description Busy commercial real estate office is seeking a highly organized, self-motivated and detail-oriented professional to provide administrative support to our owner/broker and agents. This is a full-time, onsite position performing a variety of administrative and clerical tasks and all related duties to ensure the office runs smoothly and efficiently and projects a professional image to our clients and colleagues. PLEASE STATE SALARY REQUIREMENT ON APPLICATION. Responsibilities include: · Answer, screen and route phone calls and emails promptly and professionally while respecting client confidentiality · Prepare and accurately maintain various documents and forms relating to the sale or leasing of properties · Create marketing materials such as brochures and flyers, incorporating photos, text, maps and other related information on the property · Maintain property details on a variety of listing websites · Use the internet to research property and sales information · Maintain accurate, up-to-date files, records and contact lists, both manual and electronic · Maintain records of affiliated agents’ licensing and educational requirements and track completion and compliance · Respond to governmental reporting requirements in a timely manner · Monitor and order office supplies as required to ensure a well-stocked office Requirements: · Previous business experience as an administrative assistant, executive assistant or office manager · Experience with and understanding of basic business processes and office procedures · Excellent time management skills and the ability to prioritize tasks in a constantly changing environment · Advanced computer skills, including proficiency in Microsoft Office Suite, Adobe, Google Earth and other commonly used applications, as well as the ability to independently use the internet to search out information relating to properties’ locations, zoning restrictions and other attributes · Pro-active, problem-solving approach to daily activities · Proven ability to work with minimal supervision · Excellent verbal and written communication skills · Always presenting a professional image, both in person and on the phone, to clients and colleagues Company Descriptioncommercial real estate officecommercial real estate office

Job Description We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Secaucus, NJ. This is a crucial on-site role responsible for the smooth and efficient operation of our office. The successful candidate will manage a wide range of administrative and clerical tasks, serving as a primary point of contact for internal and external stakeholders. Key Responsibilities: • Office Management: Oversee and manage daily office operations., • Clerical Support: Provide general clerical support, including typing, data entry, and file management., • Record Keeping: Maintain and organize both physical and electronic records and files., • Communication: Handle incoming and outgoing phone calls with professional phone etiquette and greet visitors warmly., • Scheduling: Manage calendars, schedule appointments, and coordinate meetings., • Executive Support: Assist executives directly with various administrative tasks and projects., • Team Support: Provide general administrative support to the broader team as needed. Required Skills & Experience: • Proven proficiency in Administrative Assistance and strong Clerical Skills., • Exceptional Phone Etiquette and excellent verbal and written Communication skills., • Demonstrated experience with organizational and time-management skills., • Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • High school diploma or equivalent. Bonus Skills & Education: • Previous experience in a dedicated Executive Administrative Assistance role., • Associate's or bachelor's degree.

Job Description Front Desk Administrative Assistant Temple Beth Sholom Temple Beth Sholom (TBS) is a welcoming and inclusive sacred community that connects its members to one another, Judaism, and Israel through interactive spiritual, educational, and social experiences. TBS is a Conservative synagogue consisting of more than 900 families. In addition to its clergy and staff, TBS has many groups and committees that immerse congregants of all ages in Jewish life and learning. We are seeking a part-time (with potential for full-time) Front Desk Administrative Assistant for direct hire. Responsibilities include, but are not limited to: • Be the first welcoming voice/face to members, potential new members, and visitors., • Provide callers with information, answer questions, and transfer calls accordingly., • Provide backup administrative support., • Assist staff, committees and cohort groups with various projects as needed., • Stay current of TBS events and schedules., • Organize & send monthly birthday cards for TBS members., • Assist with online signups for events., • Assist with mailings/labels and copying for programs and events., • Keep Office common area/supply closets neat and organized and advise Office Manager of status., • Help coordinate outgoing mail and distribute incoming mail., • Assist with weekly duties pertaining to B’nai Mitzvah and Shabbat., • Assist with Temple correspondence as necessary., • Other duties as assigned. Experience, Qualifications, and Requirements: • Self-starter who can multi-task, who can work in a team, and who is computer proficient., • Knowledge of MS Office (Word, Excel and Outlook), Microsoft Teams and Google Workspace preferred., • Knowledge of ShulCloud and synagogue operations is a plus., • Must be able to interact well with staff, clergy, congregants, and potential members., • Demonstrated experience in successfully working with individuals and with groups., • Excellent interpersonal, written, and oral communication skills., • Salary commensurate with experience, • Retirement plan, • Vacation, • Time off for Federal and Jewish holidays

Job Description We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills, • Experience only, • Property Management Experience a plus

Job Description Job Opportunity: • Great way for someone to start their career within the Foodservice industry., • Prime Source Purchasing is growing! This is a good opportunity for someone to get their foot in the door and grow alongside the organization. Key Responsibilities: • Provide general administrative and clerical support, including answering phones, managing emails, and maintaining office files., • Prepare reports, memos, invoices, and correspondence as needed., • Assist with data entry, database updates, and document management., • Handle incoming and outgoing mail and deliveries., • Order and maintain office supplies inventory., • Interact professionally with clients, vendors, and internal staff., • High school diploma or equivalent required; associate or bachelor’s degree preferred., • Proven experience in an administrative or office support role., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)., • Strong organizational skills and attention to detail., • Excellent verbal and written communication skills., • Ability to prioritize tasks and work independently., • Competitive salary, • Health insurance, • Paid time off and holidays

Job Description Responsibilities: • General and confidential clerical and administrative duties, • Expense management and financial budget support, • Manage agreement and contract creation and signatures, • Facilitate procurement processes to initiate new purchase orders and process invoices while maintaining accurate recordkeeping (50% of responsibilities), • Maintain calendars and meeting scheduling, coordinating with senior administrative staff throughout the organization, • Scheduling of international and domestic travel, • Support virtual meetings using the latest technologies for Teams, Teleconferences and Webcasts, ensuring seamless execution of logistics, • Required: High School Diploma, • Minimum 5 years Administrative Assistant experience, • Excellent written and verbal communication skills, • Advanced computer skills using (MS Outlook, Word, Excel, Power Point, SharePoint, Teams), • Extensive SAP and ARIBA experience processing Expense Reports, Purchase Orders, Payment Requests, Vendor Add Forms, • Organization and time management; ability to handle and prioritize many simultaneous assignments, • Good judgment and discretion handling sensitive documents and maintaining confidentiality, • Ability to work both independently with little supervision and in a collaborative team environment, • Extraordinary attention to detailCompany DescriptionMerck Sharp & Dohme Corp. ("Merck") is a leading research-driven pharmaceutical products and services company. Merck discovers, develops, manufactures, and markets a broad range of innovative products to improve human health, directly and through its joint ventures Imagine getting up in the morning for a job as important as saving and improving lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery or scientific genius to work in collaboration with other like-minded colleagues to pursue and bring hope to countless people who are battling the most challenging diseases of our time. Our team is always evolving, so if you are among the intellectually curious, join us—and start making your impact today.Merck Sharp & Dohme Corp. ("Merck") is a leading research-driven pharmaceutical products and services company. Merck discovers, develops, manufactures, and markets a broad range of innovative products to improve human health, directly and through its joint ventures\r\n\r\nImagine getting up in the morning for a job as important as saving and improving lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery or scientific genius to work in collaboration with other like-minded colleagues to pursue and bring hope to countless people who are battling the most challenging diseases of our time. Our team is always evolving, so if you are among the intellectually curious, join us—and start making your impact today.

Job Description Responsibilities and Duties -Daily office operations: Routing technicians, e-mails, phones, filing, etc... -Drafting and reviewing documents, proposal drafting -Filling daily work schedule, customer service -Communication skills are a must -Mining for new work opportunities (cold calling) -Sales! Qualifications and Skills -Ability to multitask a must -Ability to prioritize -Organization skills a must -Office experience a must -Sales experience a plus -Clean Background a must -Clean drivers license -Bilingual a plus (English/Spanish) Benefits: • 401(k), • Dental insurance, • Disability insurance, • Health insurance, • Paid time off Schedule: • 8 hour shift, • Weekend availability Supplemental Pay: • Microsoft Office: 2 years (Preferred), • Customer Service: 2 years (Preferred) Work Location: In person

Job Description Administrative Assistant Perfect for a retired bookkeeper or a skilled worker looking for a part-time schedule. Duties include: Provides administrative support to ensure efficient operation of the office. Exhibits polite and professional communication at all times. Ensures operation of equipment by completing preventive maintenance requirements, maintaining equipment inventories, and evaluating new equipment and techniques when applicable. Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing and expediting orders for supplies. Carries out administrative duties such as filing, typing, copying, binding, scanning, etc. Assist in the preparation of regularly scheduled reports. Update and maintain office policies and procedures. Order office supplies and research new deals and suppliers. Submit and reconcile expense reports. Proficiency in MS Office (MS Excel, in particular). Excellent time management skills and the ability to prioritize work. Attention to detail and problem-solving skills. Excellent written and verbal communication skills. Knowledge of bookkeeping processes, accounts payable/receivable, and/or cash journals. Ability to maintain confidentiality. High School degree; additional qualification as an administrative assistant or bookkeeper will be a plus. Schedule: 20-30 hours per week, flexible during business hours; Potential to become full-time. 2-3 professional references required

Who We Are: Capelli Sport is a global multi-sports brand based in New York City and New Jersey, specializing in team sports. With a strong club community reaching all corners of the world, we empower and unite people from amateur, to youth and pro clubs. Our goal is to build equal and diverse playing fields where everyone can be themselves, live up to their full potential, and enjoy safe experiences. Our passion for creating products from lifestyle apparel to footwear and performance match kits enables athletes and teams to maximize their success on the field and beyond. Capelli Sport supports all athletes through a unique global sports ecosystem with a focus on service excellence. With years of knowhow on our side, we always deliver an exceptional customer experience. By players What We Are Looking For: We’re looking for a detail-oriented and organized Data Entry Assistant to support our sales and operations teams. If you thrive in fast-paced environments, love working with data, and are committed to accuracy, this opportunity is for you. Key Responsibilities: • Enter, update, and maintain data in internal systems and spreadsheets., • Verify accuracy by cross-referencing data with source documents., • Conduct routine data audits to ensure completeness and precision., • Generate and support reports and summaries., • Maintain confidentiality of sensitive information., • Organize and archive documents both digitally and physically., • Communicate and collaborate across departments to ensure accurate data flow., • Respond to internal data-related inquiries promptly and professionally., • Assist with processing large spreadsheets (e.g., sales records, customer databases). About You: • Previous experience in a data entry, administrative, or clerical role., • High proficiency in Microsoft Excel and the Microsoft Office Suite., • Exceptional attention to detail and strong organizational skills., • Positive, team-oriented attitude with a strong work ethic., • Ability to multitask and meet deadlines., • Flexible to work from our South Hackensack office., • Salary $20-22 per hour.

Duties of Administrative Assistant: • The Administrative Assistant will provide customer service, • Maintaining and organizing files, • Review and process purchase orders, • The Administrative Assistant will handle answering phone calls/emails, • Updating customers on orders, • Scheduling meetings and appointments, • The Administrative Assistant will be focused on managing customer accounts, • Ordering supplies and materialsRequirements of The Administrative Assistant:, • Prior experience within e-commerce space is helpful but not required, • Knowledge of Microsoft Office Suite, • Bachelor's Degree a plus

Job DescriptionBenefits: • 401(k) matching, • Company parties, • Competitive salary, • Dental insurance, • Health insurance, • Opportunity for advancement, • Paid time off, • Training & development Benefits SERVPRO of Dover/Stillwater offers: • Competitive compensation, • Superior benefits, • Career progression, • Professional developmentAnd more! As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace. Key Responsibilities • Perform fundamental daily administrative tasks to assist the office team, • Coordinate crew and job scheduling, • Perform detailed and accurate data entry, • High school diploma/GED (preferred), • Must be knowledgeable in Microsoft Office, • Attention to detail and problem-solving skills, • Excellent written and verbal communication skills Each SERVPRO Franchise is Independently Owned and Operated. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated Servpro Franchise. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by Servpro Industries to Servpro Franchises should be reviewed and approved by the Franchises attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and Servpro Franchises may choose whether or not to use them.

Job DescriptionBenefits: • 401(k) matching, • Health insurance Company Overview: Apex Long Term Care Pharmacy is a closed-door long-term care and specialty behavioral health pharmacy serving IDD group homes, assisted living facilities, detox facilities, addiction treatment facilities, and psychiatric IOP and partial care programs across NJ, NY, and PA. We partner with healthcare organizations to deliver reliable medication management, exceptional communication, and streamlined pharmacy services tailored to high-acuity, vulnerable populations. Position Overview: Apex LTC Pharmacy is seeking a reliable, organized, and proactive Office Manager / Administrative Assistant to support the daily administrative operations of the pharmacy. This individual will serve as a central point for communication, delivery coordination, financial administration, and staff support. The ideal candidate is professional, detail-oriented, and comfortable working in a fast-paced healthcare environment. Key Responsibilities: Administrative & Communication Duties Answer and route incoming phone calls professionally. Monitor shared email inboxes and respond promptly. Serve as a primary administrative point of contact for facilities, drivers, vendors, and internal staff. Delivery & Logistics Coordination Coordinate bi-daily pharmacy deliveries with drivers. Maintain accurate delivery schedules, logs, and facility requirements. Communicate delivery changes, urgent needs, and updated information in real time. Financial, Billing & Invoicing Manage accounts payable, including receiving, verifying, and paying all company bills on schedule. Generate client invoices and ensure timely payment collection. Track outstanding balances and follow up on past-due accounts. Maintain organized financial and administrative records. Office & Operations Support Assist pharmacy technicians with administrative or operational tasks as needed. Maintain inventory of office supplies and ensure a clean, organized workspace. Support company leadership with day-to-day operational tasks and special projects. Ensure adherence to internal workflows and compliance standards. Qualifications: Prior administrative or office management experience required (healthcare/pharmacy experience preferred). Strong verbal and written communication skills. Ability to multitask, prioritize, and manage time effectively. Dependable, detail-oriented, and able to maintain confidentiality. Comfortable using email platforms, Microsoft Office/Google Workspace, and basic administrative software. Team-oriented, professional, and dependable. Schedule & Compensation: Hours: MondayFriday, 10:00 AM 6:00 PM Pay Range: $20$22 per hour (based on experience) Benefits: Health insurance 401(k) with employer match PaidTimeOff(PTO)

Job DescriptionDescription: We have an exciting opportunity to be an assistant manager at a beautiful Community Association in Plymouth Meeting, and to join our talented Corner Property Management Team! This position requires strong administrative, operational, and leadership skills. The ideal candidate has experience in Community Management and a good understanding of Association governance, including governing documents, policies, procedures, rules, and regulations. The Community Association Assistant Manager is a skilled collaborator who coordinates the activities of all Association personnel, vendors, and contractors while addressing the community's needs, all under the direction of the Board of Directors. This position is a sited role, Monday - Friday. Duties include but are not limited to: • Supervise the operation and administration of the Association in accordance with the management agreement and the Association's policies and procedures., • Acts as or oversee the liaison with the Association Board of Trustees and homeowners as needed., • Perform/Direct administrative and management duties as requested by the Board of Trustees and in accordance with the management agreement., • Ensure community management tools are being effectively developed and utilized, such as annual calendar, action item list, resolution worksheets, timed agendas, RFP matrixes, committee charters, procurement procedures, FY operating budget, etc., • Review monthly financial reports and ensure a management summary is submitted to the association's Board of Trustees., • Provide and/or oversee recommendations to the Association Board of Trustees and committees regarding major capital expenditures as required to maintain the desired community appearance and operation., • Monitor corporate and client delinquency rates and collections process for account portfolio., • Attend Board meetings per the management agreement and community events as needed., • Prepare Board packages according to established time frames., • Ensure the Board of Trustees is aware of legal actions involving the Association., • Maintain unit and contract files relating to the operations of the Association., • Assist the Board of Trustees with the architectural review process and/or routine inspections as necessary., • Responsible for maintenance of the database, including updating resident information., • Responsible for routine and special project vendor management, including procurement as well as performance evaluation as contracted., • Responsible for oversight of staff as the contract provides., • Coordinate and/or oversee inspection of building facilities and/or common areas and arrange appropriate follow-up actions as required., • Oversee the AP process in accordance with home office processes and procedures., • Other duties as assigned. Requirements: • Bachelor's Degree (Preferred but not mandatory)., • Valid PA Driver's License., • Strong financial knowledge, with expertise in reading, understanding, and creating spreadsheets, flow charts, and graphs., • Experience in contract negotiation and facility management., • Exceptional communication skills, both written and verbal, • Proficiency in Microsoft Office products., • Knowledge of communities/property/real estate and homeowners associations (preferred)., • Commitment to continuing education., • Self-motivated, proactive, detail-oriented, and a team player. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands and fingers to handle, type, or feel; reach with hands and arms; and talk or hear. The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

Seeking a High-Impact Executive Assistant in South Orange, NJ! Are you a proactive administrative professional who wants your work to make a real difference in the community? GA Rogers + Associates is proud to partner with a local family services organization dedicated to supporting individuals with disabilities. We are looking for an Executive Assistant to serve as the "right hand" to the Executive Director. This isn't just about managing calendars—it's about being a strategic partner in a mission that matters. The Details: • Location: South Orange, NJ (On-site), • Salary: $70,000+ (Direct Hire), • Schedule: Monday – Friday, 8am – 5pm The Benefits: As a Direct Hire placement, this position offers a comprehensive professional package, including: • Competitive Salary: Starting at $70,000+ based on experience., • Full Benefits Suite: Access to health, dental, and vision insurance., • Security: Retirement savings plan options., • Work-Life Balance: Paid Time Off (PTO) and holiday pay., • Impact: The opportunity to work in a rewarding, community-focused environment. What you’ll do: • Act as a key liaison for the Board of Directors., • Manage complex projects and high-level event planning., • Ensure the Executive Office runs with seamless precision., • Handle sensitive information with the highest level of discretion. What you bring: • 5+ years of Executive Support experience (Non-profit experience is a plus!)., • Expertise in Microsoft Office Suite & Google Workspace., • A Bachelor’s degree (preferred) and a proactive, problem-solving mindset., • Valid NJ Driver’s License and CPR/First Aid certification. Ready to bring your organizational magic to a rewarding new environment? Apply now!

JRN- 2300 A family office based in Englewood Cliffs, NJ is seeking a polished and experienced Executive Assistant to provide high-level administrative support to their CEO. This role requires exceptional organizational skills, strong attention to detail, and the ability to anticipate needs in a dynamic environment. The ideal candidate will have experience supporting a senior executive and be comfortable managing a variety of administrative, office management, and light personal tasks. Key Responsibilities: • Provide comprehensive administrative support including complex calendar management, scheduling, and travel coordination, • Process and track expense reports and invoices, • Act as a gatekeeper and liaison between the CEO and internal/external contacts, • Manage general office operations including ordering supplies, coordinating catering, and organizing company events and team gatherings, • Handle occasional personal assistant tasks such as running errands and coordinating personal appointments, • Maintain confidentiality and professionalism at all times Qualifications: • Minimum of 5 years of experience as an Executive Assistant supporting a CEO or C-suite executive, • Strong organizational and multitasking skills with excellent attention to detail, • Professional communication skills, both written and verbal, • Proficient in Microsoft Office and Google Workspace, • Must have a valid driver’s license and reliable vehicle, • Ability to work fully onsite, Monday through Friday Location: Fully onsite M-F in Englewood Cliffs, NJ Salary: $125,000 DOE + benefits

The Organization About American Society of Transplantation The American Society of Transplantation (AST) is a 501(c)(3) mission-driven professional society that serves its membership of more than 5,000 professionals in the fields of organ donation and transplantation as well as the larger transplant community of organ transplant candidates, recipients, living donors, deceased donor families, and caregivers across over fifty countries. Headquartered in Mount Laurel, New Jersey, this nonprofit organization is dedicated to advancing its core pillars of advocacy, education, research, organ donation, and service to the patient community. As the largest transplant organization in North America, it is widely recognized as the premier society for transplantation. Its members are sought after as experts and advocates, providing guidance and resources to other transplant organizations, policymakers, regulatory agencies, payors, academic institutions, and the general public. The Society offers both online and in-person educational opportunities, facilitates research funding to advance the field and maximize the gift of organ donation, and advocates at legislative and regulatory levels to benefit transplant candidates, recipients, and living donors. Organizational Principles Mission Statement: The American Society of Transplantation is a diverse organization dedicated to advancing the field of transplantation and improving patient care by promoting research, education, advocacy, organ donation, and service to the community through a lens of equity and inclusion. Core Purpose: Improving human life by advancing the field of transplantation. Core Values: The principles that guide the AST’s internal conduct and its relationship with the external world. • Patient-Centered, • Inclusive and Responsive, • Transformative, • Global Perspective, • Absolute Integrity, • Knowledge Sharing Purpose of the Position The Chief Executive Officer (CEO) of AST is responsible for reporting to and partnering with a 14-member Board of Directors to set the mission and vision of the AST and define its strategic direction. The CEO will ensure that resources are in place to accomplish important mission goals, recruit and retain staff, and build the kind of culture which supports the Society’s mission. The AST collaborates with other transplant focused organizations, industry, universities, colleges, regulatory agencies, and other health related agencies, nationally and internationally. The CEO is the key management leader of the American Society of Transplantation and will have overall strategic and operational responsibility for the AST’s staff, programs, and execution of its mission. This organizational leader will develop a deep knowledge of field, core programs, operations, and business plans to ensure success across internal operating responsibilities including: developing short- and long-range plans; implementing plans directly and through four direct reports and nineteen total AST staff; preparing and monitoring budgets; implementing policies and procedures; and providing continuity in the organization. Key Responsibilities The AST seeks a visionary executive with the ambition, skills, and drive to successfully lead the organization through its next phase of growth and innovative programming. The CEO will be an inclusive, thoughtful, dynamic leader who values and promotes the history, mission, and future opportunities of transplant medicine and who can leverage their experience, and strategic vision for the benefit of AST’s future growth. This strategic leader will be attentive to issues of equity and inclusion, illustrate AST’s value to its membership, and further AST staff’s motivation to exceed expectations and further cement the organization as a leading association focused on transplant medicine. Organizational Leadership and Strategy • Lead the mission and vision of the organization, in partnership with the Board of Directors, ensuring members receive high-quality services., • Participate in the formulation and oversee the implementation of the organization’s mission and strategic plans., • Implement strategic plans based on data-driven analytics, projections, and financials., • Keep the organization current and at the forefront of national and international developments in the field., • Maintain knowledge of trends in the industry, association management, and emerging opportunities., • Develop and collaborate with the Board of Directors, ensuring committees and initiatives are well-organized and funded., • Inform the Board regularly on internal matters, including staffing, funding, program success, and priorities., • Provide continuity to the Board given the one-year presidency term and diverse leadership representation., • Build a high-performing senior leadership team and actively attract, retain, and develop best-in-class staff., • Foster a culture of collaboration, accountability, and professional development., • Oversee the management of the organization’s budget to ensure financial sustainability and resource alignment with strategic priorities., • Ensure compliance with standard accounting procedures and relevant state and federal laws., • Identify and implement cost-effective ways to deliver state-of-the-art programs to members., • Serve as an ambassador for the organization, representing its vision and services through public presentations and attendance at relevant events and conferences., • Participate in identifying and cultivating corporate and individual sponsors., • Build strategic partnerships with peer organizations, industry leaders, and stakeholders to advance the mission. The Candidate Experience and Professional Qualifications The CEO will make it a priority to define AST's priorities and direction. The role is both a strategic and tactical one, and the position will require the incumbent to assess and evaluate strategies, further AST’s brand recognition to differentiate itself from other like-minded organizations and prove successful in fundraising efforts, and lead existing/hire new talent to ensure the industry finds AST to be their professional home with ample opportunities for advancement and professional growth. The CEO will invest heavily in training, mentoring, and capacity building at AST and actively promote AST to build its financial reserves and goodwill. The CEO will secure resources, budget, and allocate resources appropriately, and hold themselves accountable for the overall health of the organization. Other desired qualifications and leadership characteristics include: Candidates should have the following qualifications and characteristics: • Minimum of five years’ experience managing programs in senior, preferably nonprofit, management positions., • Strong understanding of the challenges facing the transplant field and a willingness to learn., • Demonstrated experience in strategic planning and execution., • Results-driven with sound business and financial acumen, proven leadership skills, and a track record of success leading a scientific, medical, or similar organization., • Prior experience working with or reporting to a Board of Directors., • Exceptional verbal and written communication skills, with experience effectively conveying an organizational mission to professional members and other key stakeholders., • Demonstrated success in securing philanthropic support, sponsorships and diversifying revenue streams., • Experience navigating multi-stakeholder ecosystems and balancing competing priorities., • Demonstrated ability to mediate conflict and build consensus across diverse perspectives., • Ability to develop and sustain relationships with existing partners and cultivate new partnerships across the field of transplant medicine., • Capacity to envision and articulate the organization’s strategic future to staff, board, volunteers, and sponsors., • Demonstrated commitment to diversity, equity, and inclusion, with proven experience fostering an organizational environment reflective of those values., • Unquestionable ethics, integrity, and accountability., • Proven success in establishing relationships with individuals and organizations of influence, including funding partners, transplant organizations, and volunteers., • Experience in transplant medicine, biomedical, or another medical specialty strongly preferred. Key Relationships AST Executive Leadership Team and Staff • Associate Executive Director, • Chief Development Officer, • Senior Director of Operations and Membership Engagement, • Director of Meetings, • Comptroller, • Administrative Assistant Education • A bachelor’s degree or equivalent experience is required., • A master’s degree or doctorate degree in a related field or Certified Association Executive (CAE) designation is preferred. Compensation • The estimated base compensation will be $270,000 - $300,000. AST offers a comprehensive benefits package. SE#510761754

Legal Assistant Margolis Edelstein, a premier insurance defense firm is seeking a Legal Assistant to join our Berkeley Heights, NJ team. We are looking for a self-motivated individual with great organizational skills, effective case management, ability to multitask, strong attention to detail, and a willingness to learn and help wherever needed. Duties may include assisting with filing various court documents, drafting templates and calendaring. The ideal candidate will have litigation experience, be familiar with e-filing in state/federal courts, calendaring/docketing, and various legal administrative duties. Responsibilities: • Collect, examine, and organize legal documents for attorney review and case preparation, • Draft and proofread correspondence and legal documents, • Preparation and submission of pleadings via electronic file systems in both state and federal courts, • Communicate with clients and witnesses to schedule meetings, interviews, and depositions, • Manage, organize, and maintain documents in electronic filing systems, • Provide general administrative assistance Qualifications: • High school diploma or general education degree (GED) required, • 2-5 years of experience as an administrative assistant (preferably in a law firm or in a corporate legal department), legal assistant, legal secretary, or paralegal, • Detail-oriented and highly organized, • Excellent verbal and written communication skills and professional demeanor, • Strong knowledge of Microsoft Office, including Word, Excel, and Outlook, • Proficient in Box, SurePoint, and Filevine a plus but not required, • Ability to work independently, manage large workloads, and keep deadlines For consideration email your resume to Job Type: Full-time and in-person at our Berkeley Heights, NJ 07922 office. Benefits: 401(k) and Profit Sharing AD&D Insurance Life Insurance Disability Insurance Health Insurance Health Savings Account Dental Insurance Vision Insurance Paid Time Off Free parking

Global pharmaceutical company seeks a Senior Administrative Assistant (Temporary) in Nutley, NJ. This is a long-term, temporary position expected to last 12 months, possibly longer. This role requires prior experience in the Pharmaceutical/Biotech industry. The hourly rate is $28-$33. Primary Duties: The Senior Administrative Assistant will provide administrative support to multiple leaders within the Global Regulatory Operations Services (GRSO) department. The position may also support additional departments, projects, or events within the Medicine Development Center as needed. Additional duties include: Key Responsibilities: • Serve as a personal assistant to the Head of GRSO, including calendar management and meeting coordination., • Provide day-to-day administrative support for the GRSO department, acting as the primary point of contact for general inquiries. Maintain proficiency in administrative systems and software (e.g., Concur, travel systems, ReadSoft)., • Procure office and meeting supplies and coordinate IT support as needed., • Manage document creation and maintenance, including templates in Word, Excel, and PowerPoint, as well as reports, unit objectives, and departmental budgets., • Maintain and update the department’s internal website at least monthly., • Manage monthly FTE reporting for U.S. and Canada-based colleagues., • Coordinate domestic and international travel arrangements, including flights, hotels, car services, and train travel. Assist with passport and visa requirements as needed., • Support executive-level visitors from other regions and the home office., • Process travel and entertainment expense reimbursements using Concur. Track expenses and compile monthly P-card expense reports., • Manage invoice processing and approvals through ReadSoft, resolve vendor discrepancies, and respond to vendor inquiries. Maintain organized records of invoices and related documentation., • Provide meeting support for both virtual and in-person meetings, including logistics, audiovisual coordination, agendas, meeting materials, and meeting minutes., • Assist the HR Business Partner with interview scheduling, new-hire onboarding, and other HR-related activities as required., • Support team-initiated programs and perform ad hoc duties as assigned. Requirements: • Associate degree required; Bachelor’s degree preferred., • Minimum of four years of administrative experience supporting multiple individuals., • Strong organizational skills with sound judgment and problem-solving abilities., • Ability to multitask, work independently with minimal supervision, and remain productive in a fast-paced environment., • Demonstrated ability to handle sensitive and confidential information with discretion., • Excellent verbal and written communication skills and strong interpersonal skills., • Proficiency in Outlook and Microsoft Office applications (Word, Excel, PowerPoint)., • Collaborative team player with the ability to work autonomously and manage competing priorities. The Partnership – Benefits: • ABA-MEC Medical Benefit, • PEP 401k, • Paid Time Off Frink-Hamlett Legal Solutions is an equal employment opportunity employer and all applicants will receive consideration for employment without discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation or citizenship status.

Newark Community Health Centers, Inc., FQHC, is a multi-cultural, Patient Centered Medical home- Level III that provides primary care services (Family/Adult Medicine, Pediatrics, OB/GYN, and Dental) and social services. We are dedicated to meeting the health care needs of the medically underserved in the greater Newark area. Join us as we expand! The Director of Nursing (DON) is responsible for the leadership and organization of the nursing team. The DON will also function as a Risk Manager for the organization in collaboration with the Chief Compliance Officer in providing a high level of quality of care to the community while ensuring compliance in nursing and related services. Responsibilities: • Supervise and oversee all licensed nursing and medical assistant staff, • Responsible for nursing staff performance, retention and development, • Oversee infection control and immunization program, • Monitors nursing and nutrition departments’ utilization and productivity., • Coordinates and implements policies/protocols for quality and utilization of services, infection control and patient care, • Supervise office workflows and recommend improvements to promote reduced patient wait time and increased patient education and satisfaction, • Bachelor’s degree from an accredited college plus 5 years in a primary care clinical setting and 3 years in a supervisory / administrative role, • Current NJ RN License, • Current Basic Life Support Certification, • Possess strong communication and leadership skills

Garden State Trust Company is an independent trust company operating throughout New Jersey with a focus on providing superior service to our clients and network of professional contacts. Headquartered in Monmouth County, our company has continued to grow allowing us to offer an exciting opportunity for a motivated self- starter looking for a career with tremendous growth opportunity. We are looking for a TRUST ADMINISTRATOR/ASSISTANT TRUST OFFICER who wishes to work for an expanding independent trust company. This is a full-time, in-office position, working in our Marlton, NJ office location. Garden State Trust Company continues to grow assets and accounts under administration requiring us to add an experienced Trust or Wealth Management Professional who can work directly with our clients as well as administer their accounts. This includes preparing distribution requests, maintaining internal account reports, onboarding new clients, reviewing transactions and ensuring accounts are in compliance with company procedures and state regulations. Candidate will field client requests and inquiries regarding their accounts and investments, assist Investment Officer in portfolio management and complete monthly and annual account administrative reviews. Additional Responsibilities: · Assist with all aspects of Trust Administration including review of governing instrument, correspondence with beneficiaries and other interested parties including outside advisors and COIs. Provide oversight and execution of client discretionary requests, facilitate tax filings, prepare trust terminations and final distribution of assets. · Assist in onboarding of new clients including, preparation of presentation materials, attend client meetings; preparation, completion and filing of account opening documents; opening accounts on Advantage system; preparation of transfer paperwork and follow up with attorney and clients as needed. Develop and sustain COIs for client referrals · Ensure all client accounts are properly managed according to the terms of the account agreements and trust document. Monitor accounts for compliance with all AML/BSA requirements and check OFAC compliance. Provide reports for TAC and Discretionary Committees. · Attend continuing education opportunities and maintain any designations earned. · Assist in estate settlement including review and collection of assets, review governing documents, gather documentation for preparation of tax returns, accountings and distribution of assets. Required Qualifications: o Strong verbal and written communication skills. Great interpersonal skills and professional demeanor when interacting with teammates and clients. Willing to work with a team or independently. o 3 years Trust Administration / Wealth Management experience. o Knowledge of Microsoft Office package and Trust Accounting Software preferred. o Detail oriented and self-motivated, fast learner with ability to work independently, quickly and efficiently. o Good organizational skills, ability to multi-task while setting priorities and following through on tasks. Ø Associate or Bachelor's degree in business related field preferred. Job Type: Full-time Benefits: • 401(k), • Health insurance, • 8 hour shift

Job Description Job Summary: The Assistant Property Manager supports the Property Manager in overseeing the daily operations and management of properties within the Housing Authority of the City of Elizabeth. This role involves assisting with tenant relations, lease administration, maintenance coordination, and administrative tasks. The Assistant Property Manager will work closely with residents, maintenance staff, and other stakeholders to ensure a high standard of living for residents and the effective functioning of the properties. Responsibilities: • Assist the Property Manager in managing tenant relations, including addressing inquiries, concerns, and complaints in a timely and professional manner., • Support lease administration activities, including lease signings, renewals, and terminations, while ensuring compliance with applicable regulations and procedures., • Assist in conducting tenant screenings and verifications to ensure eligibility and maintain accurate tenant records., • Collaborate with maintenance staff to coordinate and schedule repairs, maintenance, and unit turnovers to ensure prompt and efficient resolution of issues., • Assist with property inspections to identify maintenance needs, ensure compliance with safety and quality standards, and document findings., • Help ensure accurate and up-to-date records are maintained, including tenant files, maintenance logs, work orders, and other relevant documentation., • Support the implementation and enforcement of property rules, policies, and regulations to maintain a safe, clean, and respectful living environment for residents., • Assist in the preparation of property budgets, financial reports, and other administrative tasks as assigned., • Participate in resident meetings, community events, and other initiatives to foster positive relationships and promote community engagement., • Stay informed about relevant local, state, and federal regulations, policies, and best practices related to public housing management. Qualifications: • High school diploma or equivalent; additional education or certification in property management, real estate, or a related field is preferred., • Knowledge of property management principles, including lease administration, tenant relations, and maintenance coordination., • Familiarity with relevant local, state, and federal regulations governing public housing programs., • Excellent interpersonal and communication skills to interact with residents, staff, and stakeholders with professionalism and empathy., • Strong organizational and administrative skills, with attention to detail and the ability to multitask effectively., • Proficient computer skills, including experience with property management software, word processing, and spreadsheet applications., • Ability to work independently and collaboratively as part of a team, demonstrating flexibility and adaptability., • Knowledge of fair housing laws and commitment to promoting diversity, equity, and inclusion in housing practices.

Job Title: Receptionist/ Administrative Assistant Location: East Rutherford, NJ Pay Rate: $24-$26/hr Start Date: ASAP Duration: Through end of February (potential to extend) 5 days on site Overview We are seeking a highly organized Receptionist/ Admin Assistant to support the team in day-to-day business operations. This role requires exceptional attention to detail, strong multitasking skills, and the ability to work efficiently in a fast-paced environment. Responsibilities • Manage a heavy and fast-paced calendar with frequent changes, • Coordinate meetings, appointments, and calls across a very active schedule, • Keep the President on-track with all daily commitments, • Maintain financial information including donations and expenses, • Provide occasional support to other senior leaders, • Handle company vehicle management: toll violations, insurance policies, renewals, etc., • Perform general administrative duties:, • Maintaining up-to-date printouts and documents, • Ordering office lunches, • Greeting visitors, • Start: ASAP, • End Date: End of February, • Pay: $30/hr, • Location: East Rutherford, NJ

Connell Foley LLP is seeking an experienced Litigation Legal Assistant to join our Hackensack office. Qualified candidates should have at least 3 years of experience in a law firm or legal environment and should demonstrate knowledge in legal practices and procedures. The ideal candidate will be expected to perform the following job functions: • Administrative support duties including answering telephones, scheduling meetings and coordinating calendars for future events and deadlines, attending to all correspondence, documents, e-mails, pleadings, discovery and other related materials;, • Maintain both centralized office files in digital and where appropriate paper formats;, • File documents with courts and track and manage deadlines;, • Review correspondence and proof-read documents for grammar, punctuation, exhibits and enclosures;, • Extensive knowledge of word processing and other computer programs to produce the attorneys work product, entering data, etc.;, • Preparation and execution of documents, correspondence, cover sheets and reports and distribution of such documents;, • Attend to communication with courts, clients, counsel, and other third-parties;, • Coordinates monthly billing, closes out files and maintains tracking system for same, • Performs such other duties as may be assigned by responsible attorneys and administrative personnel. The ideal candidate should have the following qualifications: • Satisfactory academic credentials or work equivalent;, • Ability to work well under pressure and meet tight deadlines;, • Ability to work well independently as well as effectively within a team;, • Excellent interpersonal skills and a positive attitude;, • Strong attention to detail, • Ability to multi-task and problem solve;, • Ability to manage confidential information and sensitive situations with tact and discretion. Connell Foley LLP offers competitive salaries and excellent benefits, including profit sharing, 401(k), and medical and dental coverage. Exact compensation based on experience. Connell Foley is an Equal Opportunity Employer.

W2 ContractEnglewood Cliffs, NJONSITE$30-35/hr** Top Must-Have Skills • Exec Admin Experience, • Bilingual in Korean and English Required, • Have can-do spirit The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication manager for an office. Responsibilities • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work., • Prepare invoices, reports, memos, letters, financial statements, and other documents., • File and retrieve corporate documents, records, and reports., • Open, sort and distribute incoming correspondence, including faxes and emails., • Bachelor’s Degree required, • 3+ years’ Executive Administrative experience required, • Verbal and written communication, multi-tasking, customer service and interpersonal skills., • Ability to work independently and manage one's time., • Ability to keep information organized and confidential., • Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint

Title: Project Admin Location: NJ Duration: 4+ month to start, month to month following Hourly Rate: $28- $32/hour, OT after 40 hours Expected Work Schedule: 40 hours a week, Monday-Friday, 8-5 ET, remote from home on Friday Start Date: January Administrative Assistant (Temporary) We are seeking a detail-oriented Administrative Assistant to support a professional office environment on a temporary basis. This role provides administrative, documentation, and coordination support to project teams and leadership. Responsibilities: • Prepare, edit, and format project documents and procedures, • Support project teams with reporting, documentation, and coordination, • Assist executives with travel and expense administration, • Issue employee badges and support onboarding requests, • Coordinate shipping, mail, and basic office services, • Support facilities and basic technology coordination as needed, • Manage multiple priorities while meeting deadlines and quality standards Qualifications: • 5+ years of administrative experience, • Strong written and verbal communication skills, • Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, • Highly organized, adaptable, and detail-oriented, • Comfortable working independently and in a team environment FootBridge is an equal opportunity employer committed to an inclusive environment where everyone is valued and respected. We make employment decisions based on qualifications and business needs, without discrimination on any basis, and we welcome candidates from diverse backgrounds to apply.

Job Description Come join our team! Looking for a Community Manager with 3+ years' experience with larger properties and larger staff. The Community Director manages the apartment community as a business unit to achieve pre-determined marketing and financial results. They implement company policies in leasing, accounting, resident relations, management reports and product maintenance and appearance. The Community Director trains, supervises and motivates on-site office personnel, and directly supervises the Maintenance Supervisor and Assistant Community Director. Essential Duties include the following (other duties may be assigned): I. Financial Responsibilities Maximize Revenue and Cash Flow through: · Collection of Income · Maximize gross rent. · Minimize vacant and delinquent rent loss. · Maximize miscellaneous income items. · Minimize delinquencies through diligent pursuits of past due accounts. · Control Expenditures - Plan, schedule and control expenditures within your control to obtain products and services at minimum cost. · Authorize spending decisions within the pre-determined spending limits for budgeted and non-recurring items. · Review and approve purchase orders and payables. II. Marketing Responsibilities · Perform routine market and product analysis. · Communicate competitive rents based on survey information in order to meet or exceed budget objectives. Downward price adjustments require prior Eos approval. Upward price adjustments may be implemented based on market demand. · Generate traffic in the most cost effective manner. · Prepare market plans when occupancy and availability fail to meet period objectives. This includes all direct marketing activities as well as ensuring communication exists between local businesses and employers to make them aware of current pricing and offers. · Develop and display trailblazer and bootleg signage – the Community Director is responsible for finding bootleg locations, obtaining permission from property owners and monitoring all signage leading to the property. (Check local signage ordinances for compliance.) · Responsible for tracking and evaluating the effectiveness of advertising and making recommendations to the Regional Manager regarding changes and modifications. III. Leasing Responsibilities · Receive incoming phone calls from prospects in a professional and welcoming manner and entice them to visit the community. · Check the answering service for messages and follow up on all messages as necessary. · Visually inspect entire property (office, models, compactor, vacant units and amenity areas) daily for cleanliness and overall appearance. This can include, but is not limited to, picking up trash off the ground, operating the trash compactor, carrying cleaning supplies and / or vacuum up or down stairs to apartment homes, as well as cleaning apartments to bring to resident ready standards. · Lease apartments to qualified prospects. · Schedule move-ins in such a way as to minimize rent loss. · Escort a future resident to an apartment home and to all amenity areas. · Drive a golf cart or walk with prospects to any and all areas around the property. · Complete all necessary paperwork and verify / approve all lease files for applications prior to the acceptance of each resident. · Turn in traffic and phone recap weekly to Regional Manager. · Follow up with each visitor within 24 hours via personal phone call and send a personal note/email for them to receive within seven days of their visit. · Supervise the leasing of apartment homes. Motivate staff by helping them to establish daily, weekly and monthly goals, by rewarding good performance, and by serving as a role model salesperson and professional. IV. Customer Service Responsibilities · Communicate clearly to residents, both verbally and in writing, using proper grammar and spelling. · Read and/or listen to resident requests/complaints. · Receive resident complaints in a calm and open manner. · Attempt to resolve problems quickly. · Carry and deliver flowers, newsletters, correspondence, etc. to residents' apartments. · Direct and maintain daily property activities in such a manner as to win and maintain the respect and goodwill of all residents. Identify and implement creative programs to offer services to residents. · Coordinate, set up, attend and clean up after resident functions (food, tables, display areas, etc.). · Use effective negotiation tactics to retain current residents in order to renew lease terms. V. Leadership Responsibilities · Motivate the staff and give consistent verbal and written feedback on a regular basis in order to continuously educate and improve staff performance. · Schedule the work of on-site staff. · Train and develop subordinates (provide on-the-job training and schedule company training). · Conduct staff meetings weekly. · Conduct Performance and Salary Evaluations in accordance with scheduled review cycles. · Hire and terminate staff according to company guidelines and policies. · Administer disciplinary action in accordance with company policy. VI. Administrative Responsibilities · Ensure that company policies and procedures are being followed by onsite staff. · Ensure timely and accurate completion and submission of forms and reports, including monthly close out, daily computer backup, and marketing surveys. · Perform budgetary planning and assist Regional Director with the preparation of the initial budget. · Regularly supervise accounts payable and receivable. · Develop and maintain key closet procedures to ensure proper control of access and security on the property. · Deliver thorough move-in presentation to new residents. VII. Direct Community Maintenance and Improvement · Maintain company standards on landscaping, curb appeal and maintenance. Monitor appearance and bring problems to the attention of the Regional Director. Attend grounds walks and follow up on items noted for the management team. · Implement a Rent Ready Policy responsible for visually inspecting the condition of vacant units, making interior upgrade decisions and maintaining an inventory of Rent Ready vacant units. · Identify and implement creative programs to increase the property value. Work with the owners to identify property goals and objectives. Be responsive and receptive to owner's needs, goals and objectives. VIII. Occasional Duties · Occasional duties as may be assigned by the Regional Director or other members of executive management. Qualifications: Education · Preferable four year degree in business, hospitality or property management. Special Skills Required · Bilingual is Preferred (Portuguese) and Encourage to Apply · Ability to effectively manage people · Ability to sustain professional image · Strong people skills · Strong organizational skills · Strong verbal and writing skills · Excellent customer service orientation . One Site Knowledge· . Assertive attitude · Effective decision making skills · Must take and pass drug screening test. Knowledge · Previous management experience in property management or related field is required, generally 3-5 years and ONEsite knowledge. Good understanding of sales and marketing concepts and ability to develop, implement, and evaluate marketing plans.

Title: Office Manager Location: Ft. Lee, NJ- 5 Days on Site in Office (Non-Virtual, Non-Hybrid, Non-Remote) Competitive Pay and Benefits Thank you for your interest in this role. All interested applicants please use our LinkedIn account to upload your cover letter and resume. Due to the volume of applicants, TPA will not be accepting applications, profiles, nor referrals from staffing agencies for this role. The Players Alliance is seeking a professional, reliable, mature, energetic, friendly, highly skilled Office Manager who will be based at our Fort Lee, NJ office. The TPA Office Manager will ensure that the office environment is organized, functional, and welcoming. This role is crucial for maintaining operational efficiency and supporting our team. As a full-time position, the ideal candidate must be highly self-directed and capable of managing administrative tasks, vendor relationships, and office logistics independently. RESPONSIBILITIES Office Administration & Logistics • Provide essential friendly, professional, and customer centric service to all guests at all times. Interact with visitors with grace and diplomacy, always displaying business etiquette, • Manage the day-to-day office and site needs, ensuring smooth operations, functionality, and preparedness across all program spaces., • Oversee daily office operations, oversee the maintenance of a clean and organized worksite, and ensure staff and site have suitable supplies for the office to function at a high-level., • Manage office supplies inventory, ensuring all necessary items (e.g., stationery, printer toner, kitchen supplies) are stocked and organized., • Oversee the maintenance of office equipment (e.g., printers, copiers, coffee machines) and coordinate necessary repairs or servicing. Ensure all office machines operate properly: copy machine, postage meter, printers, etc., order copier supplies, maintain postage in meter, coordinate repairs/service with the appropriate vendor, • Manage incoming and outgoing mail, packages, and deliveries., • Ensure the physical office space is clean, tidy, and presentable at all times, coordinating with cleaning services., • Serve as the office phone operator, answer calls, respond to inquiries with information, route callers, and monitor/route or respond to voicemail messages, • Ensure office safety and operating efficiency by reporting all facility problems to building management, i.e., lack of heat or air conditioning, water, safety, and cleanliness issues, etc., coordinate repairs/facilitate prompt resolutions, and inform staff throughout the process, • Order and maintain inventories of essential office and kitchen supplies, provide ongoing office orientation, and instruct employees on the use of office machines, • Collect, sort, and distribute office mail; meter and post outgoing mail, assist staff with UPS & FedEx, • Coordinate in office meetings, book and set up conference room, order food/catering, • Coordinate annual office-wide clean-up day, file storage transfer, and shredding event, • Provide comprehensive administrative support to the VP, Program Operations, including scheduling, calendar management, and travel logistics., • Prepare and edit communications, reports, and documents with a high level of accuracy., • Serve as the first point of contact for clients, visitors, contractors, and site representatives., • Assist with onboarding and off-boarding administrative tasks for new and departing team members (e.g., key card access, desk setup)., • Maintain office security protocols and manage access (keys, badge systems)., • Associates or Bachelor's Degree Preferred. Proven experience (e.g., 7+ years) in an Office Manager, Senior Administrative Assistant, or similar operational role., • Minimum 5 years of experience with database management and handling confidential information., • Experience in nonprofit, community-based, or social services settings preferred., • Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines independently., • Excellent verbal and written communication skills., • Proficiency in Google Suite (Docs, Sheets, Slides) and Microsoft Suite, • Experience working in a fast-paced and fun environment., • Ensure full compliance with organizational policies, safety standards, and operational protocols. Systems & Process Improvement • Collaborate with leadership and staff to streamline administrative and operational processes., • Strong written and verbal communication skills., • Exceptional organizational skills with attention to detail and the ability to manage multiple priorities., • Ability to work independently and collaboratively with diverse teams and external partners., • Strong interpersonal skills and the ability to engage effectively with community stakeholders and court-related partners. Qualifications • Associate’s or Bachelor’s degree in business administration, nonprofit management, or related field preferred; equivalent experience considered., • 5-6 years of experience in office administration, nonprofit, or related work environment., • Strong organizational skills, with attention to detail and ability to manage multiple priorities., • Proficient with Microsoft Office, Google Workspace, and office technology., • Familiarity with donor management or CRM software a plus., • Excellent interpersonal and communication skills., • Ability to work independently as well as collaboratively with a team., • Commitment to the mission of The Players Alliance, • Experience working with the under-served community is a plus

Job Description Under the direction of the Real Estate Manager, the Assistant Real Estate Manager is responsible for ensuring excellent customer service in the daily management of the communities, coordinating of all aspects of property operations, and working in the capacity of the Business Manager in his or her absence. The Assistant Real Estate Manager role has a strong emphasis on managing administrative aspects of the community while working to establish a quality living environment for residents. Financial/Administrative • Maximize cash flow at the property by minimizing delinquencies, ensuring timely rent collection, monitoring banking activities and daily deposits, and contacting residents to collect overdue rent, • Ensure all Real Page data is correct by monitoring input and report functions, accuracy and timely preparation of leasing activities, A/R cash receipts, A/P Invoices, statements of disposition, monthly closing procedures, and late fees, • Assistant RE Manager in meeting targeted revenue goals by exceeding occupancy budgets, creating market incentives, improving resident retention, and monitoring property’s financial performance, • Maintain and organize all resident files, • Responsible for maintaining accurate payroll reporting including bonus preparation Marketing: • Support the leasing team by leasing apartments, responding to telephone inquiries, qualifying applicants, show apartments, ensuring all move-in paperwork is accurately prepared, • Manage renewals and active leases, tracking expirations, preparing expiration letters and drafting renewal leases, • Maintain on-going, in-depth knowledge of associated market, • Assist in monitoring compliance with Fair Housing regulations, Tax Compliance regulations, and other laws as they relate to property specific guidelines in occupancy standards, • Review and analyze weekly traffic reports and numbers, assist with weekly marketing meetings, • Maintain passing e-shop, phone shop, and physical shop scores of 85% or higher. Customer Service: • Assist in planning and preparation of resident events, • Complete a daily inspection of the property and market-ready units, • Assist with the monitoring and directing of service operations to ensure service requests are completed within 24 hours and curb appeal standards are met, • Provide excellent customer service and display courteous and professional attitude toward all customers, • Maintain availability or coverage for emergencies, on-call duties, resident functions, and weekends, • Advise Business Manager of conditions of the community affecting the resident's safety, dissatisfaction, and to preserve the asset, • Available for emergencies, on-call duties, resident functions, community affiliated functions and weekends Personnel Development: • Assist RE Manager in recruiting and selecting team members, understanding, and adhering to the hiring policies and procedures, • Assist RE Manager in evaluating and supervising team members, • Perform other duties as required Requirements: • High school diploma or equivalent, college degree highly preferred, • One-year property management experience or 4-year degree in a related field, • Proficient computer skills including the Microsoft Office Suite, Real Page experience preferred, • In Pennsylvania or New Jersey, must obtain a real estate license within 180 days of hire, • Working knowledge of applicable Landlord Tenant Laws, Fair Housing mandates and other legal issues affecting property management, • Excellent English communications skills, both verbal and written, • Must be able to walk apartments and grounds, including steps and climbing stairs, • Occasionally requires lifting 20 pounds or less

Our client is located in Morris County, NJ. They are looking for an EA to support a C-Suite member of their firm. Responsibilities: • coordinate meetings, and plan travel for C-Suite Executive, • Manage appointment calendars, coordinate meetings, review mail, as directed monitors budget and responds as appropriate, • Process and manage confidential material and information with a high level of discretion, • Oversee and assist in email and written communications, • Participate in creative brainstorming meetings for new projects Requirements: • Bachelors degree is highly preferred, • 5+ years of experience as an executive or administrative assistant, • Strong familiarity with Microsoft Office Suite, including Outlook Based on experience, the salary range is $90-120k.

Our client in Cherry Hill, NJ, is seeking a Front Desk Administrative Assistant to support their office during the upcoming tax season. This is a Part-Time Temporary role paying $22–$25/hour depending on experience. Schedule: • Late January through end of March (approximately 2 months), • Tuesday, Wednesday, Friday, Saturday — 12:00 PM to 4:00 PM On-site in a busy, fast-paced tax office Responsibilities: • Greet clients and provide excellent customer service, • Answer phones and direct calls appropriately, • Perform light data entry and process client payments, • Schedule appointments and maintain accurate records, • Prior office experience required (tax office experience preferred but not mandatory), • Proficiency with PC and common applications, • Strong verbal communication skills for client interaction in person and over the phone, • Experience in a tax office environment

Growing manufacturing company with great growth and benefits is seeking an Administrative Assistant & Office Manager. This great opportunity will be on-site Monday to Friday. The Administrative Assistant & Office Manager is responsible for providing administrative support to leadership and staff while overseeing the daily operations of the office. This role will work closely with the executive team and CFO, and ensures efficient office workflow, maintains organizational systems, supports communication, and manages office resources to create a productive work environment. The ideal candidate holds the following: • 1+ years of proven experience as an administrative assistant, office manager, or similar role, • Technically savvy, • Associate’s or Bachelor’s degree preferred The day to day responsibilities are as followed: • Provide administrative assistance to executives and team members, • Manage calendars, schedule meetings, and coordinate appointments, • Prepare correspondence, reports, presentations, and meeting materials, • Handle incoming calls, emails, and visitors in a professional manner, • Maintain filing systems (digital and physical) and ensure document accuracy, • Oversee daily office operations to ensure efficiency and organization, • Order, track, and manage office supplies and equipment, • Coordinate office maintenance, repairs, and vendor services, • Implement and maintain office policies and procedures, • Manage office budgets, invoices, and expense tracking, • Serve as a central point of contact between staff, management, and external partners, • Assist with onboarding new employees and coordinating training materials, • Organize company meetings, events, and travel arrangements, • Support internal communications and office-wide initiatives Compensation & Benefits • Competitive salary based on experience, • Health, dental, and vision insurance, • Paid time off and holidays

Location: Hammonton, NJ (On-site) Schedule: Monday–Friday, 9:00 AM–5:00 PM Compensation: $29–$35 per hour, based on experience Position Overview: We are seeking a well-rounded professional Legal Assistant for direct hire. Key Responsibilities: • Provide administrative support, manage calendars, prepare documents, and schedule meetings., • Assist with tasks related to tax and estate matters., • Must be able to multitask and meet deadlines., • Draft, review, and edit correspondence and documents with a high degree of accuracy., • Maintain confidentiality and handle sensitive information with discretion., • Support day-to-day office operations and perform additional duties as needed. Qualifications: • Minimum of 3+ years of administrative experience., • Exceptional written and verbal communication skills., • Excellent organizational and time-management skills., • Ability to remain composed and efficient in a fast-paced environment., • Strong attention to detail and problem-solving abilities.

Bilingual Administrative Assistant - Somerset, NJ Under direct supervision, the Bilingual Administrative Assistant contributes to the operational growth and profitability of the account through day-to-day execution, management of strong relationships with the client and associates, and fulfillment of the client’s staffing services agreement. This role supports the day-to-day interaction with the client and associates, assists with identifying process improvements, and executes on service level agreements to ensure they are met. This role provides immediate front-line customer service to the management team and associates. This role is responsible for partnering with appropriate parties to resolve all workforce issues, including but not limited to employee coaching, counseling, disciplinary action, and payroll and timekeeping, in a timely manner. Your Role & Responsibilities: • Act as first point of contact for vendors and client contacts for all employee issues., • Educates client on guidelines and sets expectations for the handling of any employee issues., • Ensures all employee issues are handled appropriately and in a timely fashion., • Coordinates resolution of the all-workforce issues with vendors and client partners and understands risk areas for all parties. • Delivers client customized new hire orientations., • Collects and reviews all required work related onboarding documents for each employee prior to start. • Runs reports and uses data to identify workforce challenges and escalates issues to the appropriate resource (using CRM, Power BI, time/attendance software). • Participates in client meetings about safety and operations and documents and investigates safety incidents and executes the safety observation program.• Coaches associates on attendance policies, conducts ABC performance reviews, and assigns and ends associate assignments. • Processes payroll and tracks attendance, wage, and hour compliance. Competencies (Skills & Knowledge You’ll Bring): -Must be Bilingual in English/Spanish Language Hands-on experience in a logistics, manufacturing, or warehouse environment would be a plus • Experience in a customer service role responsible for client communication., • Data management experience., • HR experience is preferred., • Familiarity with a heavy process-oriented environment., • Able to multi-task, change priorities as appropriate and execute tasks in a high-pressure Environment. • Able to understand client goals and how they measure success., • Comes together to achieve organizational goals in order to succeed and grow. Therefore, every employee should have the ability to work in a team and contribute towards individual and business goals. • Communicates information and ideas clearly and articulately both in oral and written form. Uses appropriate language, style and methods depending on audience and the purpose of communication. • Responds positively to change and adapted to new situations quickly. Able to take on a diverse range of tasks equally effectively. • Experience using various technology platforms to drive effective decisions. Benefits at Hire: • The American Worker benefit plan including medical, dental, vision, short-term disability, life & AD&D, accident and critical illness & hospital. These benefits are 100% paid by Talent., • Employee Assistance Plan (EAP), • Talent who average 30 or more hours during their first 3-8 weeks are offered comprehensive Anthem medical plan(s) on the first of the month after their 60th day. As the United States’ largest light industrial staffing company and the first workforce-as-a-service provider, our digital-first approach to staffing is rooted in a rich history of delivering high-quality, scalable workforce solutions to the organizations driving the American supply chain. Our colleagues are guided by our purpose of Championing People, Unlocking Potential and bring this to life every day as they help put hundreds of thousands of people to work at tens of thousands of companies across the country. The foundation of our culture is built upon a bridge to better, offering our colleagues rewarding and growth-oriented experiences that positively impact lives and businesses in innovative and meaningful ways. Employbridge is an Equal Opportunity Employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, disability, military or veteran status, genetic information, or any other characteristic protected by federal, state or local laws.

Job DescriptionPosition Summary P17 Solutions is seeking a highly capable Program Analyst to provide direct contract support to the TFDM Manager located at the William J. Hugs Technical Center for Advanced Aerospace. The Business Management Analyst role will focus on providing program management, program analysis, and operational support to the TFDM Second Level Engineering Systems Engineering Manager. It requires strong organizational, attention to detail, communication, and coordination skills to ensure compliance, timely execution of tasks, and alignment with organizational objectives within a complex federal acquisition and systems engineering environment. Key Responsibilities * Monitor ongoing action items, proactively follow up with team members to address challenges and maintain accountability for milestones * Review internal correspondence and technical documents for accuracy and compliance, ensuring proper approvals and signatures at director or VP levels. * Serve as a point of contact for inquiries, providing guidance and resolving issues promptly. * Analyze budget needs, forecast costs, and incorporate growth and program expansion into financial planning. * Perform additional duties assigned to support team and customer needs. * Prepare or contribute to status reports summarizing progress on tasks, risks, and upcoming priorities. * Attend staff meetings to discuss administrative updates, workload planning, and coordination across programs. * Ensure all documentation and processes meet organizational standards and regulatory requirements. * Collaborate with internal stakeholders to align deliverables with program objectives and timelines. * Develop and support the development of brifings or inputs to briefings that include technical detail of the TFDM system, ongoing TFDM deployment schedules, and any other piece of technical or strategic information that needs to be presented by the TFDM Systems Engineering Manager. Education/Experience: * Bachelor's degree in business administration, finance, accounting, public administration, engineering, mathematics, project management or related field * 5 - 10 years of relevant experience (preferred) in financial analysis, business analysis, or program management (federal contracting or FAA experience is preferred) • All non-US degrees must have a US Equivalency Certificate Key Competencies Ability to manage multiple priorities and maintain accountability for deadlines * Demonstrated experience with budget development, spend plan management, and financial forecasting in a government or large program environment * Understanding of federal budget systems and processes (experience with DELPHI, PRISM, SPIRE, OBWAN preferred) * Exceptional strategic thinking and problem-solving abilities, to address operational challenges effectively. Proactive, solutions-oriented problem-solving mindset to identify, analyze, and resolve operational challenges effectively * Excellent written and verbal communication skills, with the ability to prepare persuasive funding justifications and executive-level presentations * Strong leadership skills with proven ability to mentor managers and lead cross-functional initiatives The Company values authenticity and fairness in the hiring process. To maintain the integrity of interviews and assessments, applicants are not permitted to: 1. Use any AI tool to generate or suggest responses in real time during interviews (e.g., ChatGPT, Copilot, Gemini, or similar "answer-assistant" tools)., 2. Use AI-based live coaching, hidden communication tools, or remote-assistance technologies to obtain real-time help from other individuals or systems., 3. Use AI tools that alter or mask their identity, including deepfake video, AI avatars, or AI voice changers., 4. Use AI code generators or AI writing tools to complete coding challenges, case studies, or written assessments, unless the assessment instructions explicitly permit such tools., 5. Record or transcribe interviews using AI tools (e.g., Otter.ai, Noty.ai, Fireflies, or similar) without prior explicit consent from the interviewer or recruiter., 6. Applicants may not use AI tools that inflate, or fabricate application materials, online profiles, or credentials such as professional experience, in ways that misrepresent their true qualifications., 7. Applicants may use AI tools before interviews for preparation (e.g., researching the Company, practicing questions, or reviewing resumes), provided the content submitted is truthful and accurately reflects the applicant's own experience and capabilities., 8. The Company does not authorize nor consent to applicants using AI tools during live interviews or assessments, unless explicitly stated. Applicants agree to follow the Company's AI-use rules and affirm that all responses and materials submitted reflect their own authentic experience., 9. The applicant has the right to withdraw consent at any time. Should consent be withdrawn, the Company will either continue the evaluation or will discontinue the application process if no reasonable alternative exists. By participating in a P17 Solutions interview, you consent to the AI Disclosure. Failure to comply with the Company's AI-use requirements may result in disqualification from employment consideration. Security Clearance: Must be able to obtain and maintain a FAA Public Trust clearance. Citizenship/Permanent Residency Requirement: All candidates must: • Be a US Citizen, have a US Green Card, or a Non-immigrant Work Authorization (VISA)., • The company is unable to sponsor candidates at this time. Work Environment • Full-time position, • On-Site at the WJHTC; cubicle setting Benefits: At P17 Solutions, we are dedicated to investing in the success and well-being of our employees. We offer a competitive compensation and benefits package designed to support you both personally and professionally. Full-time employees are eligible for comprehensive health, dental, and vision coverage, life insurance, a 401(k)-retirement plan, educational assistance, generous leave policies, 11 paid holidays, and any additional paid leave required by law. EEO Statement P17 Solutions LLC is proud to be an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law. P17 Solutions is a VEVRAA federal contractor, and we request priority referral of veterans. We invite applications from all interested parties. Pursuant to Homeland Security Presidential Directive 12, FAA Order 1600.1F and FAA Order 1600.78 employees are required to submit fingerprints and pass a 7-year background investigation. Employees may also be required to pass a drug test.

Job DescriptionDescription: POSITION SUMMARY Under the direction of the Chief Philanthropy Officer, the Development Assistant is responsible for the administrative support of the Association-wide Philanthropy Department including maintaining donor database and preparing donor communications. This position provides best in class service and engagement to donors while using listen first skills and is well versed in Development information and record maintenance. The Development Associate will also support fundraising volunteers and participate in related functions and events as assigned. ESSENTIAL FUNCTIONS · Acting as administrator for donor databases (Daxko), manages the accurate receipting and designation of all donations including recording gifts, preparing deposits, tracking donor notes and other transactions as well as generating reports and mailing lists. · Prepares acknowledgement letters, invoices and other correspondence to donors. · Optimize the use of fundraising software to ensure accurate reporting of donors, pledges and various demographic information. · Maintain donor files for individuals, foundation and corporations. · Assemble media and donor kits for campaign trainings and meetings. · Tracks all expenses and manages PO’s for Philanthropy Department. · Maintain confidentiality of donor information. · Responsible for complying with all Greater Somerset County YMCA Policies and Procedures. · Adheres to and incorporates the YMCA values of caring, honesty, respect and responsibility. · Attends trainings, seminars and meetings as required. · Performs other duties as assigned to ensure optimum operations in the Philanthropy Department. Requirements: YMCA COMPETENCIES: · Communication & Influence · Critical Thinking & Decision Making · Emotional Maturity QUALIFICATIONS: · Minimum 2 years of related business or office management experience. · Strong customer service, written and verbal communication, and organizational skills. · Experience with standard business software and office equipment. Excellent computer skills and proficiency in Word, Excel, PowerPoint, Outlook. Mail merge proficiency. · Ability to complete projects, meet deadlines, and prioritize tasks in occasionally high stress situations. · Ability to work independently, with minimal supervision and in a team environment. EDUCATION/EXPERIENCE: · Bachelor’s degree in related field or equivalent work experience preferred. · Current CPR/AED and First Aid certification, or obtain within 30 days of hire · Current Blood borne Pathogens certification · GSCYMCA Child Abuse Prevention Training within 30 days of hire · New Staff Orientation Training within 90 days of hire

Job DescriptionDescription: Under the direct supervision of the SVP of Dental Services, Dental Residency and Learning Institute Coordinator, SMs, and ASMs, the Dental Radiology Student will be responsible for assisting the dentist(s) and dental hygienist(s) in the direct provision of primary care dental services to patients of the center. The Dental Radiology Student is also responsible for sterilization, preparation and inventory control of dental instruments and supplies. All dental radiology students must have reliable transportation, as they will be required to travel between multiple office locations, and must obtain a valid BLS (Basic Life Support) certification prior to their start date. Essential Job Functions: • Serves as dentist’s or dental hygienist’s chair-side assistant, • Prepares operatory for patient treatment as per Dental Department protocols and the dentist’s or dental hygienist’s directions, • Assists patients in resolving minor difficulties, answering their questions, and giving directions to patients as authorized by the dentist or dental hygienist, • Exposes and develops dental radiographs in accordance with the state regulations and law as well as Dental Department directive and protocol, • Performs independent procedures as delegated and directed by the dentist in accordance with the state regulation and law and Dental Department directive and protocol, • Maintains dental Department equipment in accordance with manufacturer’s directions and Dental Department policy and protocol, • Maintains all Dental Department areas in compliance with Dental Department directives and protocols as well as center policies and procedures relative to infection control, exposure control and safety issues, • Maintains adequate operatory supplies and compiles a list of individual item shortages for inventory control and ordering purposes, • Maintains all dental department’s materials, equipment, and ensures the sterility of all clinical materials and equipment in accordance with the products standards, ZHC infection control policies, Association for the Advancement of Medical Instrumentation (AAMI) and The Joint Commission (JC) standards, • Maintains a list of all Dental Department patients, monitors patient flow, and assists the SVP of Dental Services, dentist(s) and dental hygienist(s) is assuring that all patient records and documents are properly and accurately completed and filed, • Receives and places necessary telephone calls consistent with professional matters, clinic business and patient care of the Dental Department, • Assist with various clinical and administrative functions of the center as appropriate, • Insures the sterility of all reusable dental instruments and equipment in accordance with Dental Department directive and protocol, • Insures the proper disposal of all contaminated or potentially contaminated materials in accordance with Dental Department directive, center policy as well as state and federal regulation(s), • Performs all functions in full compliance with the center’s and the Dental Department Exposure Control Plan including but not limited to the use of Personal Protective Equipment and Universal Precautions, • Participates in appropriate health promotion / disease prevention activities, both on-site and off-site as required, • Travels when necessary to meet operational needs, • Performs other related and/or necessary tasks to achieve organizational and programmatic goals and objectives, • Responsible for maintaining personal compliance with all applicable federal, state, local and ZHC rules. Follows all regulations, protocols and procedures including but not limited to participating in the provision of clinical dental care, as well as workplace safety, public health, and patient confidentiality in keeping with HIPAA rules and regulations, • Conducts routine testing of dental units, • Ensures proper coverage of auxiliary staff, when staff calls out sick, providing lunch and late coverage, • Demonstrates and teaches new staff, students, interns and volunteers the use of equipment and proper dental protocol as it relates to patient care, • Works in patient in-take areas as needed, • Performs other duties as assigned Requirements: • Requires a comprehensive knowledge of dental assisting techniques and procedures for all phases of general dentistry, • Knowledge of modern dental materials, their storage, handling and applications is required, • Completion of accredited course in dental assisting preferred, • Ability to attend to multiple tasks at the same time and prioritize assignments and responsibilities to ensure compliance with established deadlines and protocols, • The Dental Radiology Student must be able to creatively work with other health care professionals from a variety of disciplines to achieve maximal results for the center’s patient, • Effective oral and written communication skills in English are required, • Effective oral communication skills in Spanish preferred, • The Dental Radiology Student must be cognizant of the expectations and concerns of the center’s dental patients and be able to respond in an empathetic and professional manner, • The ability to work with persons from a wide diversity of social, ethnic and economic backgrounds is necessary, • Work under stressful conditions as well as irregular hours may be required, • Frequent exposure to communicable disease, body fluids, toxic substances, medicinal preparations, radiation and other conditions common to a clinical environment may routinely be encountered, • Prolonged sitting or standing may be required, • Those physical movements and the degree of mobility, manual dexterity and hand-eye coordination normally associated with dental assisting in general practice dentistry will be performed on a repetitive basis. The ability to distinguish letters and symbols as well as the ability to utilize telephones, computer terminals and copiers is required, • Learn and apply the trauma informed care principles with the scope of the position Education, Training and Experience • High school diploma or GED certificate., • Fluent in English. Fluency in English and Spanish preferred., • Knowledge of Microsoft Office, typing, and use of electronic medical records are required Location Northern New Jersey Dover, Newton, Flemington, Hackettstown, West Orange, and Morristown

About The KRE Group Founded in 1979 and headquartered in Jersey City, NJ, KRE Group is a full-service real estate investment and management company with properties in New York, New Jersey, and Pennsylvania. The KRE multi-family portfolio exceeds 9,000 existing apartments, with an additional 7,000 in various stages of approval and construction. The company also owns and manages more than 6,000,000 square feet of office, warehouse, and retail space. For more information, visit the company’s website at ___. Position Overview Kushner Real Estate Group (KRE) is seeking a Floating Assistant Property Manager to support two garden-style communities located in Jackson Township and Toms River, NJ. This shared resource role rotates between the two sites based on operational needs, providing on-site support in leasing, resident relations, package services, and general property management tasks. The position reports to the Area Property Manager and acts as an extension of the Management team at each location. The ideal candidate is flexible, organized, and highly customer-focused, with strong leasing and administrative skills. You’ll deliver consistent support and service across the three communities while building strong relationships with residents, on-site teams, and property leadership. This is a unique opportunity for someone looking to work regionally while playing a meaningful role in enhancing the operations and resident experience at each property. Responsibilities • Assist in daily operations and team coordination across all three communities., • Support Area Property Manager with resident communication, team oversight, and general operations., • Conduct property tours and support leasing functions, including applications and lease execution., • Assist with resident renewals, move-in/move-out coordination, and retention strategies., • Provide professional responses to resident inquiries and concerns., • Manage resident records and support administrative processes., • Assist with package room organization and package delivery services., • Participate in unit inspections and rent-ready walks., • Collaborate with maintenance and leasing teams to ensure smooth operations., • Support on-site events, seasonal initiatives, and other projects as needed. Skills & Qualifications • Previous property management or leasing experience preferred., • Strong communication and organizational skills., • Detail-oriented with the ability to multitask., • Proficiency in property management software (Yardi is a plus)., • Proficiency in Microsoft Office is a plus., • Ability to work independently and adjust to multiple property environments., • Must have reliable transportation and a valid driver’s license., • Ability to lift 40+ pounds The KRE Group conducts background checks and MVR checks (if applicable) as a condition of employment. EOE/AA Employer/Vets/Disability

Job DescriptionWe're looking for an organized, detail-oriented, and experienced paralegal to play an important role on our legal team. You'll draft legal documents such as affidavits, prepare briefs, conduct legal research for trial preparation, and keep case files and other important information neatly organized and easily accessible. If you're interested in advancing your paralegal career with opportunities for growth, we want to hear from you.Compensation: $60,000 - $70,000 yearly Responsibilities: • Gather information about legal issues from the client in interviews, • Aid lawyers in trial preparation by preparing and organizing exhibits, organizing and coordinating witnesses, conducting research on legal articles, and assisting with client meetings and filing motions, • Organize our case filing systems to ensure all documents are properly sorted and easy to locate, and other administrative duties as needed, • Arrange law office activity such as drafting subpoenas and coordinating with process servers, • Assist lawyers in preparing legal documentation, pleadings, and correspondence including correspondence such as interrogatories, subpoenas, deposition notices, complaints, pretrial orders, legal briefs, and affidavits, • Provide support to the lawyer to enhance law office effectiveness., • Request authorization from the employer/workers’ comp. carrier for treatment., • The ability to recognize a client’s emergent need for treatment/temporary benefits and the need of the attorney to file a motion., • Coordinate Intake for front desk walk-ins and meet and greet all guests., • The ability to identify a potential retaliation/harassment claim in a timely fashion to bring it to the attention of the attorney., • Download court calendars from courts online., • Generate form letters to clients to attend IME appointments., • Coordinate appointments for clients and calendar accordingly., • Call clients the day before hearing dates to ensure a contact number and their presence in court. Ensure the client has directions to the court., • Read file information to determine the need for the services of an interpreter in court and to schedule that service when appropriate.Qualifications:, • Strong preference for candidates who have completed a paralegal professional certification or have an advanced paralegal education, • 3 years of experience in legal services under an attorney or lawyer in a law firm setting, • Candidates must have completed an ABA-approved paralegal certificate program such as an Associate’s degree or proprietary school program in paralegal studies, Bachelor’s degree preferred, • Candidates should possess high-level organizational skills, and time-management skills, • Strong oral and written communication skills, • At least two years of working experience as a Legal Assistant or Paralegal in the Workers’ Compensation area of law., • Satisfactory knowledge of the day-to-day operations of a law office., • Computer literacy with proficiency in MS Office and Dropbox., • Fluency in the English and Spanish languages, both verbally and in writing (Required)., • Excellent organizational skills and Microsoft Office skills., • Ability to juggle multiple activities and maintain a professional demeanor., • Communicate with clients, track, and document all statuses in the SmartAdvocate case management system., • Must be willing and able to work in a fast-paced office setting.About Company Looking for a career where you can make an impact? At GGL, we’re committed to giving back to clients, our community, and our employees. Whether through sports programs, supporting underserved communities, or delivering exceptional service to clients, we value teamwork and dedication. As proud partners of Rutgers Athletics and the New York Giants, we invite you to join a team that cares, grows, and thrives together.

G.S. Wilcox & Co. is a leader in the commercial real estate mortgage banking industry, providing debt and equity solutions to developers, real estate private equity firms, institutional investors, and other owners of commercial real estate. The firm, which has been in business for over 30 years, currently has 23 correspondent life insurance company relationships for which it services over $1.9 billion of loans for. The Company is seeking a highly qualified individual for the position of Part Time Executive Administrative and Marketing Assistant. Personal support for firm’s Partners • Keep and maintain calendar, • Schedule business and personal engagements, • Arrange transportation, • Perform personal tasks and errands as needed, • Take messages and maintain phone log for all calls, • Monitor LinkedIn page Administrative • Answer and direct all incoming calls, • Greet visitors, • Order all office supplies and maintain inventory, • Maintain database of all client contact information, • Ship all packages and track delivery, • Make travel arrangements for the team, • Prepare meeting minutes, • Register team for industry conferences and seminars, • Sort and distribute mail, • Maintain common reception area and supply room, • Monitor compliance issues on an ongoing basis and make recommendations for implementation, • Prepare and maintain the industry events calendar, • Maintain and test disaster recovery, cyber security, and document protection plans Marketing • Monitor and update company website and LinkedIn page on a regular basis, • Utilize Publisher and Canva to produce company advertisements and event invitations, • Produce and compile press releases, newsletters, and company announcements, • Create email blasts of newsletters and other marketing correspondence, • Organize internal and external events for company, • Manage and promote WBENC platform, • Produce presentations for client meetings Skills and Qualifications • Minimum of 3 years of experience in an executive assistant and/or marketing role required., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Proficiency with Social Media (including but not limited to LinkedIn)., • Highly organized, detail-oriented, and capable of handling sensitive and confidential information., • Excellent verbal and written communication skills., • Experience in supporting senior executives or high-level management., • Ability to multitask, prioritize tasks effectively, and manage heavy workloads in a deadline-driven, fast-paced environment., • Strong problem-solving skills and attention to detail., • Ability to work independently and as part of a team., • High level of discretion, professional demeanor, integrity, and ethics., • Strong interpersonal skills and the ability to build relationships with stakeholders., • Ability to run errands as needed. • The hours are 8:30am-2:30pm Monday through Thursday, and the position is in-person. Salary Range: $28-$32 / hour, depending on qualifications and experience.

Job DescriptionJob Summary We are seeking a qualified and caring Dental Assistant to join our team! As a Dental Assistant, you will provide top-notch dental care that makes our patients feel like family. You will provide assistance to the dentist during exams and procedures and complete administrative tasks such as scheduling appointments. If you’re friendly, outgoing, and committed to creating a fantastic dental experience, we want to hear from you! The ideal candidate must possess a New Jersey Dental X-Ray License. Responsibilities • Welcome patients into the treatment area and make them feel comfortable, • Discuss the dental care plan with patients and answer any questions they have, • Take vital signs and accurately record medical history, • Prep sterilized equipment and make it available to the dentist for exams and procedures, • Assist the dentist during procedures and exams, • Adhere to all health and safety regulations and office policies, • Schedule appointmentsQualifications, • Strong computer and data entry skills, • Excellent communication and customer service skills, • Ability to provide high-quality patient care

Job Description If you are looking to make an impact by helping others, then Preferred Behavioral Health Group is the place for you! By joining our award-winning team, you will become part of the premier behavioral health organization in New Jersey. PBHG is a dynamic and innovative non-profit organization that was proudly named one of "THE BEST PLACES TO WORK IN NEW JERSEY" for 2024 by NJBIZ! Our mission is to change lives and save lives across the state of New Jersey through a Trauma Informed Care culture. Our staff is at the core of everything we do. We are dedicated to building a diverse team where employees feel a sense of belonging and are valued for their individual contributions. We encourage staff development and embrace a growth mindset. If you are interested in pursuing an exciting and rewarding career while being part of a recognized “Best Place to Work”, please submit your resume today! Job Title: CPSAI Assessment Counselor Program: CPSAI Position Type: Full Time Location: Main Office Willowbrook Blvd. Wayne New Jersey Salary $43,000.00 Job Description/Summary The CPSAI Assessment Counselor is responsible for completing substance use assessments for DCP&P caregivers and coordinating appropriate referrals for treatment. Responsibilities • Thoroughly completes all assigned tasks within prescribed time frames and demonstrates reliability with consistent follow up;, • Complies with work schedule as negotiated with supervisor;, • Demonstrates professional attitude and cooperative behavior with co-workers within department/program;, • Seeks appropriate and timely consultation from supervisor, and takes initiative to report relevant issues to supervisor;, • Plans and coordinates all substance abuse services and monitors compliance;, • Keeps DCP&P informed of client status according to CPSAI guidelines and providing DCP&P with appropriate notifications that require their signature;, • Completes all reports in a timely manner and obtains DCP&P signature on all necessary forms. Provides copies of these forms to DCP, • Completes Progress Notes (including Initial Assessment Note) and all communication with client and case conferences with DCP, • Submits monthly tracking form to Administrative Assistant within the first week of the month;, • Proficiently communicates - written and verbal, • Knowledge of Substance Use Disorders Education Associates, Bachelors Degree or CADC Comprehensive Benefits Package: o Medical, Dental and Prescription Insurance o 403(b) Retirement Plan o Generous Paid Time Off and Paid Holidays o Long Term Disability Insurance o Life and AD&D Insurance o Employee Assistance Program o Flexible Spending Account and Health Savings Account o Voluntary Benefits, such as Vision Insurance, Aflac, Pet Insurance o Staff Training and Development Opportunities o Employee Referral Bonus program eoe

Job Description CURE Auto Insurance is a leading direct writer of auto insurance in New Jersey, Pennsylvania, and Michigan. CURE offers a great working environment, competitive salary, and comprehensive benefits package which includes health and dental coverage, life and disability insurance, 401k with generous company match, and much more! This position reports to the Processing and Support Supervisor and provides administrative support as needed. Responsibilities: * Provide administrative support to the PIP and BI departments. * Process incoming claims, hard copy and electronic mail. * Set up new losses in the claims system and assign adjuster and appraiser using rotation system. * Maintain the incoming and outgoing claims check process. * Provide back-up coverage for the Facilities Manager. * Assistance to Facilities Manager on mass mailing projects, etc. * Issue payments for PIP EOB’s * Process Arb Fees and Cost Attorney Checks * Request Metro reports Requirements: * Must be able to multi-task and change gears with ease. * Computer Proficiency including Microsoft Windows and Word. * Strong typing and data entry skills needed. * Excellent phone communication skills required. Benefits * Comprehensive health benefits including medical, dental and vision coverage * Generous paid time off (PTO days, sick days, and holidays) * Flexible spending options with FSA & HSA plans * Life and AD&D insurance * 401(k) with company match * Voluntary benefits such as legal services, pet insurance, and identity & fraud protection * 24/7 Employee Assistance Program (EAP) for employees and their families * Health & wellness perks including gym discounts, wellness reimbursements, and reward programs * Fun, engaging in-office events that support our culture Physical Actions/Environment: Required job duties consist of prompt and regular attendance, ability to frequently move about the office to coordinate work with others; standing, sitting and typing for extended periods; and lifting and/or carrying up to 5 lbs. Ability to frequently communicate with others in-person, on the phone/virtually, and in writing. Ability to read, understand, process and evaluate large amounts of technical information and make related, informed decisions. Salary: $45,000 - $48,000 annually based on experience Schedule: We offer flexible work hours between 8:00 AM and 5:00 PM, with options like 8–4, 8:30–4:30, or 9–5. We do our best to support individual preferences, though schedules may be adjusted as needed to ensure strong coverage and teamwork. Location: Princeton, NJ We recruit, hire, employ, train and promote, and compensate individuals based on job-related qualifications and abilities. We respect the dignity and worth of each individual and are committed to an employment environment that is free from all forms of employment discrimination. CURE Auto Insurance provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, pregnancy, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Disclaimer: This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. This job description may be subject to change at any time. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.