Executive assistant jobs in Chicago, Illinois - Page 4Create job alerts

Job Requisition ID: 55555 Opening Date: 04/23/2026 Closing Date: 05/07/2026 Agency: Department of Early Childhood Class Title: PRIVATE SECRETARY II - 34202 Skill Option: None Bilingual Option: None Salary: Anticipated Starting Salary $6,000 - $7,500 per month ($72,000- $90,000 per year) Job Type: Sa

The Executive Assistant provides senior-level executive and operational support to the Senior Vice President, Education, managing complex scheduling, international and domestic travel coordination, confidential communications, board and committee logistics, and high-visibility program support. Opera

We are seeking a highly organized and proactive Executive Assistant to support our team. The ideal candidate will be a master of multitasking, with exceptional problem-solving skills and the ability to anticipate the needs of our executives. Overall, this position requires strong organizational skil

The Executive Assistant will act as a central point of contact, maintaining alignment across multiple disciplines while supporting both professional and personal needs. Minimum 5 years of executive assistant or high level administrative experience in a fast paced environment. We are seeking a highly

This role requires a trusted strategic partner, not just administrative support-someone who understands executive priorities, protects time, enables decision-making, and ensures flawless execution across a complex retail organization. Provides senior level administrative and operational support with

Proven experience as an executive assistant, supporting senior executives or C-suite members. Your primary responsibility will be to ensure the smooth functioning of Executive's daily activities, manage and create presentations to the Executive Team and Board of Directors, and assist with team event

Join Our Team as a Senior Executive Assistant!. Executive Assistant is responsible for providing business and administrative support to the Chief Marketing and Communications Officer and the Sr. The Senior Executive Assistant is a hybrid position and will report to the Chief Marketing and Communicat

Insight Global is looking for a sharp Executive Assistant to join their client in Downtown Chicago. EA experience in support of senior to executive leadership. This role will support the VP of Auto Insurance with their day-to-day needs as well as other executive staff members/senior leadership (abou

Join our Team as a Senior Executive Assistant!. The Senior Executive Assistant is responsible for providing business and administrative support to members of the C-Suite, including the Chief Legal Officer, Chief Financial Officer and SVP, International Markets. Coordinate executive and executive dir

The Executive Assistant role will involve performing administrative duties for the executive and team to ensure timely responses and quick turn-around times. Our Executive Assistants are critical for holding everything together and promoting efficient collaboration. Prepare, distribute, and maintain

EisnerAmper is seeking an Executive Assistant to join our Chicago office.

Manages projects for the Executive Team and Leadership Team.

The Executive Assistant provides high-level administrative support to the President/CEO and executive leadership. Executive Assistant to the CEO. Manage executive calendars and coordinate meetings with internal and external stakeholders.

Review project implementation in planning and managing team goals, project schedules, and reporting progress, requiring managing project-related documentation. Liaising with project lead and other project managers to maintain project schedule; coordinating team members to keep workflow on track. The

Guggenheim is seeking a proactive Executive Assistant to support its Chicago Investment Banking Team. The Executive Assistant role is located in Chicago 4 days in office and 1 day remote. Reporting into the Managing Director of Investment Banking Administration, this person will help to support exec

Manage all aspects of the Chicago office, tasks include managing conference rooms and workstations for Chicago, office supply orders, weekly kitchen orders, office cleanliness, handling repairs, and working in conjunction with building management and various service vendors. The core responsibilitie

The Assistant Executive Housekeeper is responsible for assisting in the oversight of the entire housekeeping area, to include public areas and night cleaning. The Assistant Executive Housekeeper will promote an atmosphere that insures customer and associate satisfaction. This position reports direct

A respected investment firm in Chicago is seeking an Executive Assistant/ Office Manager, offering an excellent opportunity to join a high-performing and well-regarded organization.This role offers a salary range of $90,000–$120,000 and is well-suited for a detail-oriented professional.This is a h

An Executive Assistant at Pantheon knows how to partner with our leadership team and proactively solve potential problems to ensure critical initiatives stay on track and that executives are equipped to focus on what matters most. As an Executive Assistant at Pantheon, you will plan and organize tea

The Executive Administrative Assistant ensures seamless coordination of international travel, executive calendars, board and leadership engagements, and highvisibility meetings, enabling the executive to focus on enterprise strategy, operational excellence, and global growth. The Executive Administr

Executive Administrative Assistant. You’ll join a team-based administrative pool providing day-to-day executive support to senior leaders and teams.

As a Senior Executive Assistant, you will leverage your exceptional organizational and interpersonal skills to support the General Manager and a segment of his Frozen leadership team for Eggo and Morningstar Farms. Assisting, creating, and editing executive level presentations and correspondence.

Secretarial/Clerical/Secretary - 12-Months.District Administration Offices.Assistant Superintendent/Chief School Business Official.Assistant Superintendent/Chief School Business Official.Month, Non-Exempt (or per district contract).The Executive Assistant to the Assistant Superintendent/Chief School

These critical team members are viewed as strategic partners who keep the executives and their teams focused on company goals while embracing the Salesforce Ohana. This policy applies to current and prospective employees, no matter where they are in their Salesforce employment journey. Recruiting, h

The Executive Administrative Assistant provides comprehensive administrative and operational support to senior leaders. Assist with recurring executive programs, leadership meetings, and organizational initiatives. Ensure meetings are well‑organized and executives are prepared with relevant inform

Executive & Administrative Support. Assist executives and leadership teams with ad hoc projects as needed.

We are seeking a highly organized, proactive Executive Assistant to provide best-in-class support to a senior executive and help drive efficiency and effectiveness in a fast-paced environment. Day-to-day management of the calendars for the executives, including meeting scheduling and liaison with ot

Assistant at executive leadership level. We're looking for a passionate, proactive, and organized Executive Assistant to work with our Head of Global Operations and North America Client Operations lead, providing comprehensive senior-level administrative support. As an Executive Assistant, you'll pl

Proven experience as an executive assistant, supporting senior executives or C-suite members. Liaise and cooperate with other executive assistants, team members, and staff to foster effective communication and teamwork. As an Executive Assistant you will play a pivotal role in providing high-level a

The Executive Assistant will provide high-level administrative and strategic support to senior leadership, ensuring smooth and efficient operation of daily activities. Responsibilities of the Executive Assistant:. Required Experience/Skills for the Executive Assistant:.

Executive Assistant experience supporting C-level executives, ideally within HR, technology, or public/global companies. Executive Assistant to CHRO Qualifications:. Executive Assistant to CHRO Responsibilities:.

As an Executive Assistant, you will provide exceptional support across a wide variety of operational and administrative tasks required to maintain an efficient, organized, and effective office environment. We are seeking an Executive Assistant to join our Chicago office. Support executives and the o

A respected investment firm in Chicago is seeking an Executive Assistant/ Office Manager, offering an excellent opportunity to join a high-performing and well-regarded organization.This role offers a salary range of $90,000–$120,000 and is well-suited for a detail-oriented professional.This is a h

LaSalle Network is hiring on behalf of one of our leading clients in the investment management space for an Executive Administrative Assistant who will be central to providing elevated administrative and operational support to the office and executive team. With units specializing in Accounting and

Executive Assistant to provide comprehensive administrative support to senior leadership within Product, part of Vizient's Data & Digital (D&D) business area. Act as a primary liaison for executives; manage communication flow, respond to inquiries, and foster strong relationships with internal and e

Looking for a part-time job that provides meaningful work and competitive compensation? Consider a position in a State Farm Agent's office.Establish customer relationships and follow up with customers, as needed.Provide prompt, accurate, and friendly customer service.Service can include responding t

Job Description Summary This is a full time position located in Chicago, IL Marketstaff is a Human Resource company working in a partnership with BRIDGE Housing, headquartered in San Francisco, California. We have a range of clients who outsource all aspects of Human Resource functions. Our clients range from non-profit organizations, elite surgical and aesthetic medical practices, dental offices, MRI clinics. We provide concierge HR and payroll services to our clients and their employees. The HR Operations & Special Projects Lead is a hands-on, execution-focused role supporting two senior principals who work closely with executive leadership. This position serves as a central coordinator and follow-through owner—ensuring priorities are tracked, communications are managed, and work moves forward efficiently. In addition to core HR coordination responsibilities (onboarding, offboarding, benefits administration, HRIS support, and compliance), this role plays a key part in special projects and operational execution. The ideal candidate is highly organized, detail-driven, self-directed, and comfortable operating with limited direction in a fast-paced environment. This is not an entry-level HR role and not an executive assistant position. It is a doer role requiring initiative, responsiveness, and accountability for outcomes. Key Responsibilities * Leadership & Special Projects Support * Act as a primary coordination partner to two senior principals, helping manage priorities, workflows, and follow-up * Serve as a gatekeeper for communications, assisting with high-volume email and ensuring urgent or high-impact items are addressed * Attend meetings, capture clear notes, decisions, action items, owners, and deadlines * Maintain task trackers and project lists; proactively follow up to ensure execution and completion * Drive special projects independently from start to finish, identifying next steps without needing detailed instruction * Coordinate across teams to keep work aligned, on track, and moving forward * Anticipate issues, flag risks early, and propose solutions * Maintain organized documentation, trackers, and files related to projects and decisions HR Operations & Administration * Administer and support HR programs including onboarding, offboarding, benefits administration, HRIS updates, employee files, and compliance tracking * Onboarding: Manage end-to-end onboarding processes including offer documentation, background checks, new hire paperwork, HRIS setup, orientation coordination, and 30/60/90-day check-ins * Offboarding: Coordinate resignation and termination processes, required documentation, exit packets, and system updates * Benefits: Support benefits administration including enrollments, changes, renewals, and open enrollment support; respond to employee benefit questions * Maintain accurate and compliant employee records, including personnel files, onboarding documents, and HRIS data; assist with audits, legal requests, and reporting as needed * Serve as a primary point of contact for the HR inbox and helpdesk, responding promptly to employee inquiries * Compile and maintain documentation for compliance, reporting, and annual HR requirements * Support HR projects and initiatives as needed, including recruitment coordination, job postings, offer support, and reference checks Required Experience & Qualifications * 2+ years of experience in HR coordination, HR operations, or a similar execution-focused role * Strong understanding of HR processes including onboarding, offboarding, benefits, and employee records * High level of professionalism, discretion, and judgment to communicate appropriately with executives, senior leaders, physicians, and CEO’s * Exceptional organizational skills and attention to detail—this role does not work without them * Proven ability to manage multiple priorities with minimal oversight * Strong written and verbal communication skills * Self-starter with a bias toward action and follow-through * Comfortable working in a fast-paced environment with limited direction and evolving priorities * Proficiency with Microsoft Office and HR systems; ADP experience a plus * Bachelor’s degree preferred (or equivalent experience) Working Style & Expectations * This role requires high responsiveness and follow-through * Extended hours may be required during peak periods (open enrollment, audits, major projects) * Success depends on ownership, initiative, and the ability to execute without hand-holding Working Conditions * In-office * Standard workweek with flexibility based on workload demands Physical requirements * Ability to remain in a stationary (standing and/or seated) position more than half the time * Ability to operate machinery and/or equipment that requires the constant use of hands/fingers/wrists more than half the time * Ability to spend more than half the time viewing computer monitors * Ability to move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance

As a Virtual Executive Assistant you'll: Administrate and implement assigned tasks from clients in your virtual environment; Utilize your skills and embrace your resourceful skill-set to complete them; Manage calendars and set appointments with clients and their correspondents; Provide consistent an

OfficeTeam - JobID: 01300-0013427019-usen [ Office Team by Robert Half leverages its strong relationships with hiring managers across the globe to not only help you find work, but also coach you through the interview process and provide long-term resources to you while ensuring you top pay, great be

Job DescriptionTop Job Located in Brookfield, IL Salary: $55,000 - $65,000 Executive Assistant to the President | Senior Administrative Professional Brookfield, IL Salary: $55,000 - $65,000 Position Overview: A respected and well-established organization in Brookfield is seeking a highly organized Executive Assistant to the President to provide high-level administrative and operational support to executive leadership. This role is ideal for an experienced administrative professional who has supported senior leadership, C-Suite executives, or high-level decision makers. The Executive Assistant will serve as a trusted partner to leadership while managing executive scheduling, confidential communications, and operational coordination across multiple stakeholders. The position requires a polished professional who excels in executive support, calendar management, client relations, and administrative operations while maintaining the highest standards of discretion and professionalism. Key Responsibilities: Executive & Leadership Support • Provide direct administrative support to the President and executive leadership team, • Manage complex executive calendars, scheduling meetings, appointments, and leadership engagements, • Coordinate internal and external communications on behalf of executive leadership, • Prepare meeting materials, reports, presentations, and executive documentation, • Maintain strict confidentiality when handling executive correspondence and sensitive information Executive Office Operations: • Serve as the primary administrative liaison for the Office of the President, • Coordinate cross-department scheduling and operational logistics, • Ensure smooth daily operations of the executive office environment, • Support executive decision-making with accurate documentation and information flow Client & Stakeholder Relations: • Act as a professional first point of contact for visitors, partners, vendors, and families, • Manage multi-line phone communications and high-volume inquiries, • Provide logistical guidance and service coordination in a professional environment, • Maintain a polished and welcoming front office experience Scheduling & Event Coordination: • Coordinate executive schedules with staff, vendors, community partners, and service providers, • Assist with planning and coordination of services, meetings, and organizational events, • Support logistical preparation including room setup, guest coordination, and materials preparation Administrative Operations & Records Management: • Maintain organized administrative records and case documentation in company systems, • Prepare printed materials, documentation packets, and service-related paperwork, • Ensure compliance with internal administrative procedures and operational standards Office Administration & Vendor Coordination: • Maintain organized office systems, supplies, and administrative records, • Coordinate vendor communications and operational documentation, • Support efficient office operations and administrative workflows Marketing & Community Engagement Support: • Assist with website updates, outreach materials, and communications, • Support community seminars, workshops, and engagement initiatives, • Help maintain the organization's professional public presence Minimum Qualifications: • 3+ years experience in an Executive Assistant, Senior Administrative Assistant, Office Manager, or Leadership Support role, • Experience supporting C-Suite executives, senior leadership, or high-level office environments preferred, • Strong calendar management and executive scheduling experience, • Exceptional written and verbal communication skills, • Strong attention to detail and organizational skills, • Ability to manage confidential information with professionalism and discretion, • Proficiency with Microsoft Office Suite including Outlook, Word, and Excel, • Ability to learn internal systems and administrative software quickly, • Valid driver's license with ability to complete occasional local errands, • Reliable commute to the Brookfield office location Work Schedule: • Full-time position, • Flexibility required for occasional evenings, weekends, or holidays depending on service schedules, • Participation in an on-call rotation with advance notice and training, • Occasional participation in community outreach events Compensation & Benefits • Competitive salary: $55,000 - $65,000 depending on experience, • Opportunity to work directly with executive leadership, • Professional and respectful workplace environment, • Meaningful work supporting families and community members Express Employment- Brookfield is a Locally Owned and Operated Staffing Company. Our local Brookfield Office has been putting our neighbors to work since 2006! Our office places an average of 1,000 associates with over 150 companies annually in industrial, professional, skilled, and clerical positions. We have a proven track record of successful permanent placements excellent customer service. Our staff has over 50 years of combined experience providing excellent job opportunities to people with great companies around the Brookfield, Illinois area. Our goal is to help as many people as possible find good jobs by helping as many clients as possible find good people. Benefits Available for Eligible Express Associates: • Weekly Pay (Overtime pay for hours worked over 40/week), • Medical Plan / Dental Plan / Vision Plan, • Accrual for ILL Paid Leave, • 401(k) Retirement Savings Plan, • Direct Deposit or FREE Bank of America Payroll Card, • Life Insurance For a listing of all of our available positions, please visit our Local Website at: #2359OS Express Office: Brookfield 9100 Ogden Avenue Suite A Brookfield, IL 60513

Job DescriptionOffice Assistant Location: West Loop, Chicago, IL Pay Rate: $24-$27 per hour Job Type: Contract (start immediately through June - covering leave of absence) Hours: Monday - Friday, 8AM-5PM Position Overview Our client is seeking a detail-oriented and proactive Contract Office Assistant to support day-to-day business operations in their West Loop office. This role partners closely with the executive-level leadership and plays a key part in ensuring smooth administrative, purchasing, and supply chain functions across the organization. Key Responsibilities • Purchasing general office supplies and some medical equipment for nursing staff, • Accepting and distributing general office mail, • Processing invoices for various departments, • Will oversee two individuals in Supply DepartmentQualifications, • 2 or more years of experience in an administrative office role, • Knowledge and experience in purchasing, accounting functions, or both, • Strong working knowledge of Microsoft Office, including Word and Excel., • Clear and professional written and verbal communication skills.Benefits include optional medical, dental, vision insurance, retirement savings among other value-based options. Pay Details: $28.00 to $30.00 per hour Search managed by: Marissa Osorio Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Executive Assistant to General Counsel and Corporate Secretary Office. Provide administrative support to the Legal team and Corporate Secretary Office (e. Proven experience in a senior administrative or executive assistant role supporting leadership or legal functions, including international teams.

The Assistant Account Executive serves as liaison between client and internal agency teams (account, creative, digital, production) to ensure flawless execution of project work and delegated projects. We are currently looking for an Assistant Account Executive to join our team.

Overview The Assistant Account Executive (AAE) position consists of executing daily tasks in support of the account executive(s), account supervisor(s), and agency management director.

The Assistant Account Executive (AAE) position consists of executing daily tasks in support of the account executive(s), account supervisor(s), and agency management director.

A leading expert services provider in Chicago is looking for an Executive Assistant to the CEO. This full-time role demands a strategic partner who can manage complex schedules, facilitate communication across departments and represent the CEO with professionalism.

Our Assistant Account Executives are responsible for growing new business opportunities at Division-D by sourcing both agency and brand relationships. Each Assistant Account Executive will have the opportunity to learn and experience three distinct roles: Sales, Media Strategy, and Client Services.

Job Description Paralegal/Executive Assistant Job Summary Provides support to attorneys for Real Estate, Estate Planning and Business Matters General Accountabilities • Communicates with clients, realtors and attorneys, initiating contact and responding as needed through phone and email correspondence, • Oversees new client intake and prepares welcome/engagement letters, • Assists with sale closings, purchase closings and post closing matters, • Prepares and records business, real estate and estate planning documents, deeds and filings, • Manages calendars and follow through to ensure all matters are handled in a timely manner and invoiced for work completed, • Maintains records management database systems, staying current with updates on ways to improve efficiency, • Education: Associate's or Bachelor's degree, • Time Management, • Takes Initiative, • Attention to Detail, • Customer Service Skills, • Excellent verbal and written communication, • Experience with Microsoft Office essential; knowledge of Smokeball Database preferred.