County Fair & UW-Extension Office Coordinator
11 days ago
Green Lake
Job DescriptionSalary: TITLE: COUNTY FAIR & UW-EXTENSION OFFICE COORDINATOR DEPARTMENT: UW-EXTENSION LOCATION: GOVERNMENT CENTER SUPERVISOR: COUNTY MANAGER SUMMARY: This position is a non-exempt, full-time, hourly position with Green Lake County serving both the County and the University of Wisconsin Extension. Supervision falls under the County Manager with dotted line reporting and supervision to the UW Extension Area Regional Director. This is a public service position, requiring courteous, cooperative and respectful conduct at all times with the public, clients, other employees, supervisors and public officials. COUNTY FAIR COORDINATOR Provides a high level of County Fair coordination, responsible for operational oversight of the Fair, including coordination of exhibitors, vendors, entertainment, education, carnival, and other contracted services and provides occasional secretarial/clerical support to the Home & Community Education organization (HCE). UW-EXTENSION OFFICE COORDINATOR Provides secretarial/clerical support to UW Extension programs and educators and provides a high level of general office administration coordination. DUTIES AND RESPONSIBILITIES: (Illustrative, not inclusive) • May prepare meeting agendas, notices of committee meetings, and notices to media of public announcements, and/or news releases pertaining to the County Fair and UW-Extension happenings., • Designs and compiles newsletters, brochures, fact sheets, handbooks for County Fair & UW-Extension Office., • Maintains office equipment inventory; monitor office electronic equipment., • Serves as the receptionist, representing the UW-Extension/County Fair office, by respectfully communicating to the public with the telephone, computer, and in person., • Develops and maintains computer databases for the County Fair, HCE, and UW- Extension Educators., • Reports to and requests approval from the Administrative Committee., • Maintains volunteer records, program clientele rosters, program registrations, and mailing lists for the UW-Extension Educators, County Fair and HCE programs., • Maintains postage budget records and payments by University of Wisconsin Extension and supports the office USPS bulk mailing process., • Maintains the County Fair and UW-Extension Posts pertinent information and events on social media and any other relevant advertising locations., • Assists with County Fair & UW- Extension Office budgeting responsibilities, including budget planning, record keeping, deposits and receipts, and manages the County Fair and UW-Extension expense Budget goals should be accomplished by reducing costs and by seeking external funding sources., • Applies for, administers, and ensures compliance with County Fair related funding grants., • Recruits, retains, and communicates with County Fair volunteers., • Develops and presents the Green Lake County Fair Annual Report., • Responsible for operational oversight of the Fair, including coordination of exhibitors, vendors, entertainment, education, carnival, and other contracted, • Responsible for the preparation, distribution, and suggestions/changes to the County Fairs Premium Book, in compliance with DATCP rules and regulations., • Responsible for other fair duties to include, but not limited to, the coordination and support of county fair scheduled events, promotions, livestock shows/contests, support of livestock tagging and identification forms, livestock weigh in, auction, and trucking. SKILLS AND ABILITIES: • Maintains productivity and the ability to work independently with a high level of self-initiative., • Builds positive relationships and deliver excellent customer service., • Demonstrates a consistent drive to add value and provide quality service., • Understands personal communication style and adjusts based on the needs of others to ensure shared meaning., • Develops constructive and cooperative relationships and successfully manages emotions during stressful situations., • Dependable, punctual, and efficient in streamlining projects., • Ability to learn computer programs including but not limited to, WordPress, FairEntry, Microsoft Office Suite, and Adobe Express., • Knowledge or ability to learn the UW-Madison Division of Extension programs., • Must be able to type 60 wpm with accuracy, multi-tasking experience, and have strong communication and organizational skills., • Ability to add, subtract, multiply, divide, and calculate decimals and percentages using a calculator., • Ability to establish and maintain all required accounting records according to generally accepted accounting principles and procedures., • Ability to communicate effectively, both orally and in writing with a diverse group of people. QUALIFICATIONS: EDUCATION: High school diploma or equivalent required. Post high school education training in an Administrative Assistance Program is preferred. EXPERIENCE / JOB KNOWLEDGE: Three years high level secretarial experience, or any equivalent combination of education and training that provides the essential knowledge, skills, and activities. Experience working with the coordination of volunteers and event planning is preferred. PHYSICAL DEMANDS: Ability to sit for extended periods, talking, hearing, handling objects, or keying/typing, and writing. Walking, sitting, using far and near vision. Some stooping, kneeling, crouching, climbing, and reaching. Occasional high- level activity, such as heavy lifting up to 50 pounds, running, and grappling, pulling, pushing, or moving heavy equipment. Ability to work outdoors in inclement weather from time to time, and required leading up to the County Fair, throughout the Fair and proceeding the Fair. This position description is not intended as a complete list of job duties, responsibilities and/or essential functions. This description is not intended to limit or modify the rights of any supervisor to assign, direct, and control the work of employees under supervision. The county retains and reserves any and all rights to change, modify, amend, add to or delete from, any section of this document as it deems, in its' judgment, to be proper. Green Lake County provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Green Lake County complies with applicable state and local laws governing nondiscrimination in employment in every location in which the Green Lake County has facilities. This policy applies to all terms and conditions of employment. Created: August 2020; edited 6/2023; 11/2025