Administrative assistant jobs in NJ

-- Administrative and Clerical Support Answer phones, direct calls, and take messages. Greet visitors, assist them, and direct to the right person. Manage office supplies and keep the office stocked. Help prepare and send internal communications. Schedule meetings, appointments, and travel as needed. File and organize documents, both paper and digital. Handle incoming and outgoing mail and packages. Clean and organize the office regularly to maintain a neat workspace. -- Data Entry and Record Keeping Keep databases updated with accurate information. Process and file documents like work orders and logs. Create reports on delivery times, driver performance, etc. -- Dispatch and Scheduling Assign drivers or service teams to jobs. Plan efficient routes for drivers, considering traffic and weather. Monitor deliveries and provide status updates as needed. Customer Service and Communication Respond to customer inquiries and resolve complaints. Update customers on any changes in delivery schedules. Communicate instructions and updates to drivers or field teams. -- Support to Other Departments Assist other teams with administrative or dispatch tasks. Prepare simple reports and presentations as needed. -- Problem Solving and Safety Compliance Address issues during dispatch, such as delays or breakdowns. Work with other departments to solve operational issues. Ensure compliance with safety and efficiency protocols.

We are seeking a detail-oriented Administrative Assistant to join our team in the Madison, NJ Office. The ideal candidate will perform general administrative duties, including scheduling, calendaring deadlines, and mailings, while also engaging in some light paralegal work. Responsibilities will involve interacting with internal filing and case management software, drafting notices, and supporting the overall efficiency of the office. Key Responsibilities: Manage scheduling and calendar for deadlines and appointments Assist with drafting documents and notices Handle mailings and general office correspondence Support paralegal tasks as needed Employment Type: Full-time and part-time options available.

We are looking for passionate individual to join a rapidly growing restaurant group on a newly renovated property. Acclaimed Miami-based chef Bradley Kilgore is opening 3 concepts along the Redwood Park of the iconic Transamerica Pyramid, the first of which is Cafe Sebastian. Slated to be an all day cafe & bistro, Cafe Sebastian will serve Chef Bradley’s Modern American fare influenced by the bountiful products of the San Francisco Bay Area. The restaurant will offer breakfast and lunch options, as well as corporate catering for events within the Transamerica Pyramid property. With more concepts slated to open soon, there is opportunity for growth and diverse experiences at Cafe Sebastian. 2+ years of administrative work is encouraged, but a positive attitude and strong work ethic are both necessities to join the team. Skills and Requirements Excellent verbal and written communication skills Excellent in Google Docs, Google Sheets Excellent interpersonal and guest service skills Excellent organizational skills and attention to detail Excellent time management skills with a proven ability to meet deadlines Ability to prioritize daily & weekly tasks Ability to function well in a high-paced and at times stressful environment Job Responsibilities: Checking and responding to daily emails Answering guest phone calls throughout the day Checking & Responding to voice messages Assisting with creating daily spread/ layout of reservations Utilizing OpenTable in coordination with FOH Manager Ensuring the menus are up to date in Google Drive Keeping inventory & ordering all FOH essentials goods Produce company gift cards Ensuring all menu matrices are kept up to date Perform other related duties as assigned. Run errands when necessary to the post office, CVS etc for small restaurant needs Education and Experience: High school diploma or equivalent (College helpful) At least two years related experience required. Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 40 pounds at times.

We are seeking a Bilingual Administrative Assistant to work with our client in Newark, NJ. You will be fluent in both English and Spanish. You will perform clerical and administrative functions in order to drive company success. Please note that this a temporary assignment, expected to last between 5 and 6 months. Responsibilities: - Draft correspondences and other formal documents - Plan and schedule appointments and events - Greet and assist onsite guests - Answer inbound telephone calls - Develop and implement organized filing systems - Perform all other office tasks Qualifications: - Previous experience in office administration or other related fields - Ability to prioritize and multitask - Excellent written and verbal communication skills - Strong attention to detail - ​Strong organizational skills - QuickBooks experience is a plus

Help to set up a new company with website and all social media sites

Join our team at Urgimed Urgent Care as a dedicated X-ray technician. In this role, you'll be responsible for performing high-quality x-ray films to aid in diagnosing patients' conditions. When radiology duties are not required, you'll assist with medical assistant and or front desk reception tasks. Essential Duties and Responsibilities: Perform radiographic and other diagnostic imaging procedures to assist physicians in diagnosing injuries and disease Assist with administrative and clinical needs as appropriate, such as patient registration and medical assisting duties Greet patients and explain procedures to patients in a compassionate manner Position patients appropriately for diagnostic imaging procedures Practice ALARA radiation protection techniques Process images, review for proper identification and quality control and prepare images for reading by a physician as well as radiologist overreads Stock and maintain supplies in the radiology examination room Good bedside care Complete forms and maintain records, logs, and reports of work performed Serve as Medical Receptionist and/or Medical Assistant if/when needed within appropriate guidelines Effective communication Attention to detail Compliance with safety regulations Collaborating well with co-workers Carry out any additional related duties as assigned. Education and Experience: High school diploma or equivalent. 1 year of experience in Medical Imaging. BLS Certification (Preferred) ARRT Certification (Required) At Urgimed Urgent Care, we are dedicated to treating every individual with compassion, care, and respect—whether they are patients, family members, friends, or staff. Our mission is to provide the best care possible in a supportive and respectful environment. Join us in making a positive impact on the lives of our community! Ready to make a difference? Apply today and be part of a team dedicated to excellence in patient care!

Home Care agency is expanding their growing team to a brand NEW location in NJ! We are looking for upbeat experienced Call Center and Date Entry Representatives. If you are a detail-oriented individual with excellent organizational skills, we would love to hear from you. Duties: Perform general clerical tasks such as filing, and scanning documents Assist with data entry and maintaining records Provide administrative support to office staff Handle a higher volume of incoming and outgoing calls Answer phone calls and direct inquiries to the appropriate departments Provide customer support and address inquiries or concerns as they arise Assure documents for accuracy and completeness Skills: Must be fluent in conversational Spanish. Strong organizational skills with attention to detail Excellent verbal and written communication skills Ability to multitask and prioritize tasks effectively No Home Care experience is required (a PLUS if you have prior home care or call center experience) Job Type: Full-time What we offer : Supportive management team Growth opportunities 401K Retirement Benefit Sick day and PTO benefits Job Type: Full-time Pay: $16.00 - $20.00 per hour Expected hours: 40 per week Benefits: 401(k) Health insurance Paid time off Schedule: Monday to Friday Work Location: In person

Virtual Administrative Assistant We desire to recruit a hardworking and diligent Virtual Assistant to join our dynamic team at ACJD AUTOS. We are seeking an individual to perform administrative duties and support our business operations. As a virtual assistant, you will be responsible for scheduling, managing calendars, and executing travel arrangements. You will also be expected to complete online research, compile and distribute report and handle various administrative tasks. Monday - Friday : 9:00 am to 5:00 pm Pay: $17- $35 an hour Overtime Payment when applied Responsibilities Below are some of the responsibilities a virtual assistant is expected to assume in their position: Administrative support: Managing emails, scheduling appointments, and maintaining calendars. Drafting and editing documents, reports, and presentations. Research: Conducting online research on various topics. Gathering information for projects, presentations, or reports. Travel arrangements: Booking flights, accommodations, and transportation. Social media management: Monitoring social media accounts and responding to comments/messages. Customer support: Handling customer inquiries and resolving issues. Providing product/service information and assistance. Project coordination: Assisting in project planning, tracking, and organization. Coordinating tasks and deadlines among team members. Personal tasks: Managing personal appointments and reminders. Online shopping, gift sourcing, and other personal errands. Content creation: Designing graphics, presentations, or promotional materials. Miscellaneous tasks: Adapting to client-specific needs and tasks. Being flexible and open to new responsibilities Skills; Communication, Time management, Email management, Writing and typing, Basic IT knowledge Self-motivation and concentration, Detail-orientation, Reliability, Social media management, Creativity QUALIFICATIONS •High school diploma or equivalent • Proficiency in using MS Office applications, particularly Excel. •Strong attention to detail and accuracy in data entry and record-keeping. • Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines. •Strong analytical and problem-solving abilities to identify and resolve discrepancies. •Effective written and verbal communication skills to interact with suppliers and internal stakeholders. •Ability to work independently as well as collaboratively in a team environment.

Location: Essex County, NJ Schedule: Monday - Friday, 12pm-5pm (flexible, with occasional weekends as needed) Pay: $18-$20 per hour About Us: We are a hardworking family of four—including two teenagers, two dogs, and two cats—navigating busy lives as small business owners. Often on the go, we’re seeking a Household Manager to join our support team. The right person for this role loves animals, is growth-minded, positive, and adaptable, and thrives in a dynamic household. If you enjoy organizing, creating systems, and being a helping hand, this role could be a wonderful fit! Key Responsibilities 1. Household Management - Oversee household schedules and calendars, managing both personal and family appointments - Organize and coordinate family events and activities - Schedule and supervise home maintenance, repairs, and inventory - Keep common areas and bedrooms tidy and organized between housekeeping visits - Manage household supplies and handle inventory needs - Oversee laundry and linens to ensure they’re ready for use 2. Personal Assistant Duties - Run errands, including grocery and personal shopping - Schedule and arrange appointments, reservations, and events - Manage medical and pet care appointments (vet and grooming) - Handle administrative tasks, such as managing mail and phone calls 3. Meal Preparation - Prepare family dinners 3-4 times per week, ensuring meals are ready and align with family preferences 4. Childcare Assistance - Provide transportation for teenagers to after-school activities, work, and appointments as needed 5. Pet Care - Walk dogs as needed and arrange pet appointments for vet and grooming Requirements - Must have a reliable vehicle (family vehicle available if needed) - Clean driving and background records required Ideal Candidate We’re looking for someone who is: - Trustworthy and discreet with confidential information - Personable and friendly, with a positive attitude - Self-motivated and capable of working independently - Organized and detail-oriented - Flexible to meet the changing needs of our family Critical Soft Skills: Adaptable, problem solver, organized, friendly, resourceful, multitasker, self-starter, excellent interpersonal skills Household Information: - 3 Bedrooms, 2 Baths, 1 Half Bath - Family of four: Mom, Dad, and two teenagers What Success Looks Like In Your First 30, 60, and 90 Days: 30 Days - Goal: Settle in, build rapport, and complete essential tasks independently. - Establish a system for maintaining cleanliness in common areas and manage laundry and organization. - Set up and maintain a family calendar, keeping schedules updated. - Complete weekly errands, including grocery shopping. - Start a routine for dog walking and manage any pet appointments. - Prepare at least two family dinners per week. 60 Days - Goal: Show consistency in duties, refine processes, and take ownership of tasks. - Identify and manage household supplies and repairs, coordinating maintenance as needed. - Independently handle appointments and assist with additional family needs. - Provide timely and reliable transportation for the teenagers. - Plan meals, create grocery lists, and prepare meals regularly. 90 Days - Goal: Demonstrate full integration and efficient management of household routines. - Anticipate and manage upcoming family needs, including seasonal tasks and school schedules. - Take full ownership of household organization, including restocking and improving systems. - Confidently handle recurring appointments and all administrative tasks. - Support family event coordination smoothly and effectively. - Show flexibility by managing occasional weekend tasks as needed.

Omnitrance Solutions Inc. is a forward-thinking company dedicated to providing innovative and efficient solutions to support business operations, project management, and customer service. We are looking for a dedicated, organized, and detail-oriented Virtual Assistant to join our growing team. Job Description The Virtual Assistant will provide administrative and operational support to help manage day-to-day tasks and improve productivity across various departments. This role requires excellent communication skills, a proactive approach, and the ability to work independently in a remote setting. The Virtual Assistant will handle a wide range of responsibilities, including customer support, data entry, scheduling, and document management. Key Responsibilities Administrative Support: Manage emails, organize files, and handle confidential information with discretion. Scheduling: Coordinate meetings, appointments, and travel arrangements as needed. Customer Support: Assist with customer inquiries, troubleshoot issues, and provide resolutions in a professional and timely manner. Data Entry and Database Management: Accurately input, update, and maintain company data across various systems. Project Assistance: Support project managers with organizing documents, tracking project milestones, and preparing reports. Research: Conduct research on various topics, such as competitors, market trends, and business tools, and provide summarized insights. Documentation and Reporting: Prepare presentations, reports, and other documentation to support business operations. Other Duties: Complete ad hoc tasks as required to support the management team and streamline business processes. Qualifications Experience: Minimum of 1-2 years of experience as a virtual assistant or in a similar administrative role. Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. Strong written and verbal communication skills. Excellent time management and organizational skills. Ability to multitask and prioritize workload. Tech-Savvy: Comfortable with virtual tools such as Zoom, Slack, Trello, and CRM systems. Education: High school diploma or equivalent; an associate’s or bachelor’s degree in a related field is a plus. Benefits Competitive hourly pay Flexible working hours Work-from-home setup Opportunities for professional development and training

The Grants Administration Supervisor is responsible for provide leadership and direction for programs funded by federal, state, and private funds; oversee the financial administration of federal, state, and private grants; ensure that program staff accomplish their approved program initiatives and that the agency meets compliance and reporting requirements. This position also assists in the budget development process and performs budget analysis duties as assigned. Knowledge of grant funding policies and procedures and applicable local, state, federal and non-profit regulations. Knowledge and understanding of intellectual property rights laws, guidelines, and policies. Knowledge of federal, state and/or community funding sources and mechanisms. Ability to prepare reports and proposals, analyze budgetary line items for compliance with budget guidelines, Demonstrated skills in proposal and grant writing, database management, information research and negotiation and arbitration. Knowledge of accounting systems and applications including Abila. Knowledge of Grants Financial Reporting and Procurement Standards. Knowledge and understanding of the organization, goals and objectives, and policies and procedures. Knowledge of the agency financial practices and procedures. Excellent mathematical skills and very high reasoning ability. Ability to demonstrate effective time management and attention to detail skills. Possess effective interpersonal skills in order to make sound judgments in deciding how duties and responsibilities are completed between himself/herself and coworkers, the supervisory chain and the agency in general. Ability to communicate verbally and in writing and have the necessary interpersonal skills to deal with individuals and groups of varying abilities. Ability to read, analyze and interpret data and draw valid conclusions that show understanding and insight. Ability to work independently and collaboratively under critical time frames and work on multiple assignments and complex and sensitive information. Ability to be extremely flexible and adaptable in completing a diverse range of assignments in a timely manner. Experience working in a fast paced environment and ability to apply good work habits to effectively complete assigned tasks and contribute to the smooth operation of the agency. Ability to prioritize complex workload and to identify errors, correct and to meet deadlines. Proficient experience with Microsoft Office, especially in Excel and Access. Bachelors’ degree in Business Management or Accounting or related field and 3 years of professional business or financial management experience which includes 2 years of grant financial management experience or an equivalent combination of education and experience.

Responsibilities: Obtaining and recording patient medical histories, vitals, test results, and other information for medical records while maintaining strict confidentiality. Coordinating the daily administrative activities, including scheduling, patient check-in and check-out, and patient medical record maintenance. Preparing treatment rooms for clinical examinations and assisting practitioners with medical procedures and other patient care. Delivering compassionate support, attention, and assistance to patients and families. Ensuring compliance with all health care regulations, including HIPAA and OSHA. Preparing and administering medications for patients as directed by physicians.

EARN UP TO $75000 A YEAR (SALARY & COMMISION BONUS) The ideal candidate should possess excellent communication skills, a positive attitude, and a strong passion for delivering an outstanding customer experience. Duties: You will respond quickly to internet & phone inquiries by email, phone & text You will assist the Sales Manager with signing up customers and paperwork. You will receive customer calls and establish follows-up with sales appointments Requirements: - Must be Fluent in ENGLISH AND SPANISH - Must be punctual - Excellent verbal and written communication skills. - Proficiency in using basic computer applications. - Ability to multitask, prioritize, and manage time effectively. - Dress professionally

Job description Espin Preschool is recruiting teachers for our Pre-K 3 children who participate in the Union Township Preschool Expansion program. The position is a 10-month. Espin Preschool is searching for individuals who are patient and compassionate to work with our PreK 3 classrooms. We are participants of Grow NJ-rated program that utilizes the Creative Curriculum program, coaching to fidelity, including their Gold Online assessment program. Anticipated start date of October 1st 2024 District Preschool Teacher Qualifications: NJ Teacher Certification with P-3 endorsement Knowledge of the Creative Curriculum and Gold/Coaching to Fidelity Knowledge of Early Childhood Classroom Management and Assessment Experience working with preschool students Ability to work collaboratively with staff, administration, and families By applying to this posting, you are requesting to be considered for a preschool teacher position in our center that is collaborating with the district. You are not applying to Union Public Schools. You will be contacted directly by Espin Preschool, the collaborating preschool. District Preschool Teacher Responsibilities Attend to children's basic needs and supervision Establish and enforce rules for behavior and procedures for maintaining order. Organize and lead activities designed to promote physical, mental, and social development, such as games, arts and crafts, music, storytelling, and field trips. Observe and evaluate children's performance, behavior, social development, and physical health using our online assessment program. Identify children showing signs of emotional, developmental, or health-related problems and discuss them with supervisors, parents or guardians, and child development specialists. Meet with parents and guardians to discuss their children's progress and needs, determine their priorities for their children, and suggest ways that they can promote learning and development. Enforce all administration policies and rules governing students. Arrange indoor and outdoor spaces to facilitate creative play, motor-skill activities, and safety in keeping with ECERS standards. Maintain accurate and complete student records as required by laws, district policies, and administrative regulations. Prepare lesson plans and reports on students and activities as required by the administration. Organize and label materials and display students' work in a manner appropriate for their ages and perceptual skills and in keeping with ECERS standards. Attend professional meetings, educational conferences, and teacher training workshops to maintain and improve professional competence. District Preschool Teacher Skills Proven experience as a Preschool Teacher Excellent understanding of the principles of child development and preschool educational methods Familiarity with safety and sanitation guidelines for classrooms Excellent communication and instructional skills Ability to act as a mediator between children Valid license to practice the profession Job Types: Full-time, Contract Salary: $64,000.00 - $65,000.00 per year Benefits: 401(k) Dental insurance Health insurance Paid time off Professional development assistance Vision insurance Schedule: 8-hour shift Monday to Friday Education: Bachelor's (Required) P3 Certification (Required) Experience: Early Childhood Education: 2 years (Required) Work Location: In person Job Types: Full-time, Contract Pay: $65,500.00 per year Benefits: Dental insurance Flexible schedule Health insurance Life insurance Tuition reimbursement Vision insurance Schedule: Monday to Friday License/Certification: Teaching Certification (Required) P3 certification (Required) Ability to Commute: Union, NJ 07083 (Required) Work Location: In person

We are seeking a dedicated and professional Customer Service Representative to join our team. In this role, you will be the first point of contact for clients, tenants, and potential customers, providing excellent customer service and administrative support. You will handle inquiries related to rental properties, property management services, and real estate transactions. The ideal candidate is customer-focused, organized, and thrives in a fast-paced environment. Key Responsibilities: • Respond to customer inquiries via phone, email, and online platforms in a timely and professional manner • Manage and update client records, rental listings, and property details in the company’s database • Provide information about available properties, lease terms, and company services • Assist in scheduling property tours, maintenance requests, and tenant move-ins/move-outs • Handle administrative tasks such as data entry, document preparation, and filing • Collaborate with property managers and other departments to resolve tenant and client issues • Assist in resolving tenant complaints and service requests by directing them to the appropriate department • Maintain a high level of customer satisfaction by ensuring timely follow-ups and communication

Seeking a full-time Family Law & Divorce Attorney to join a small, but growing practice. PLEASE DO NOT APPLY IF YOU HAVE ZERO FAMILY LAW/DIVORCE EXPERIENCE. WE NEED SOMEONE THAT AT LEAST HAS A BASIC UNDERSTANDING OF THE RULES, TERMS, LAWS, ETC. PLEASE DO NOT APPLY IF YOU ARE NOT ADMITTED TO THE NEW JERSEY BAR! The ideal candidate is someone who wishes to dive right into practice, who is not looking for the 80-hour big firm work week, who wants to work in a small law office to really learn how to manage their own case load, litigate, negotiate and represent clients in every step of the family law/divorce process. Responsibilities · Manage full active caseload · Manage full life cycle of cases including, but not limited to: meeting with clients, drafting motions, pleadings, memorandum, discovery demands and responses, correspondence, attending court appearances, accompanying and assisting the client during mediation, preparing for hearings, and representing the client through trial. · Stay current on all CLE requirements · Perform administrative tasks as needed. Requirements · Minimum 1 year of Family Law & Divorce experience working for a law firm is required. · Licensed in NJ · Licensed in NY, or willing to become licensed in NY · Must be responsive to client phone calls, emails and messages, and make sure that each client feels like they have your full undivided focus and attention. · Must be willing and able to travel at all times, as needed, to mediation, court, and client meetings all over New Jersey, and occasionally to New York. Must have your own reliable vehicle and not depend on public transportation. · Excellent time management and organization skills- you will be expected to manage your own time and get your work done on time. We take deadlines very seriously. If you meet the above requirements & the following statements appeal to you, then you may be a good fit: - You want to make a career out of focusing on and practicing family and divorce law. - You want to network and make effort to help the firm grow and bring clients in. - You practice family law because you enjoy helping people. - You are able to work and enjoy working independently and are resourceful. - You are organized and have extreme attention to details. - You are comfortable with a computer, word, excel, and technology in general. - You are an amazing and creative writer. - You value your reputation with clients, Judges, court personnel and other attorneys in the legal community and are able to get along with everyone while pursuing your client’s goals and wishes. - You can juggle many tasks and can change gears quickly. - You do not think copying, scheduling, scanning, or administrative tasks are beneath you. - You pride yourself on being able to think fast on your feet while always being polite and assertive while doing it. - You are a team player who is willing to assist the firm as needed and always have a positive attitude. - Bonus: Eligible (25%) for any new business you bring in. - Benefits: Medical Insurance - Salary: Commensurate With Experience ($80,000 - $110,000) - If you are interested in the position, please submit a resume, cover letter including why you think you are the right person for the position, why you wish to focus on family and divorce law, and three references (2 professional, one personal). This is mandatory to be considered! - Job Type: Full-time - COVID-19 considerations: - This is a small office, it's very easy to social distance. Mask will be provided to wear in the hallways, elevator, and restroom. The facilities are very clean and there is a sink in the office with soap for washing hands and hand sanitizer.

Legal assistant for 3 attorney law firm. Job requires good computer, typing and phone skills. Does not need much legal experience but more administrative skills.