Administrative assistant jobs in New Jersey

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\n \n About Us \n \n \n One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn’t your average doctor’s office. We’re on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. \n In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we’re building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. \n \n\n The Opportunity \n As a Certified Medical Assistant (internally known as Lab Services Specialist/Member Support Specialist) in our Jersey City office, you’ll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services. You will be an ambassador for patients, with a mastery of human connection and a strong drive for service. You will remove barriers to care, resulting in a truly exceptional in-office patient experience. You are the steward of the space and ensure the look and feel of the office lobby are on brand with the One Medical experience. You will be the first point of contact for our patients, as well as provide any other support as requested by the Practice Coordinator, Operations Manager, or providers. \n You are a strong team player and use your innovative problem solving skills to tackle various tasks and challenges. You combine excellent specimen collection technique with tactful interpersonal skills during every interaction with your patients, at both the front desk and in the lab. You have a strong grasp of verbal and written communication. You are able to identify opportunities and deliver on customer-centric solutions while using empathy, focus, and compassion in all interactions with patients and teammates. You bring self-awareness to your daily work to utilize your strengths and develop your areas of opportunity. You thrive in cultures that focus on feedback and growth and are nimble in their approach to respond to the needs of the patients and team. You have an unwavering drive to help and serve others and create amazing moments for our members and teammates. If this sounds like you, we would love to connect. \n What you’ll likely work on: \n\n • Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary\n, • Provide best in class venipuncture services on a population ranging from pediatrics to geriatrics, depending on the office location\n, • Perform and assist with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, vitals, ear lavages, vaccines, PPD tests, and swabs\n, • Maintain high standards of in-office care through proper specimen labeling, handling and processing, inventory upkeep, and tool sterilization\n, • Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting\n, • All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc\n, • Contribute to team development through rounding, attending team huddles, participating in team problem solving, supporting in office providers with ad hoc asks, etc. \n, • Perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization\n, • Master our technology suite including, but not limited to Slack, G-suite, Zoom, Circulation, RingCentral, and our Electronic Medical Record System, in order to interact with team members and complete daily work\n\n These responsibilities are intended to describe the general nature and level of work being performed by personnel assigned to this job classification. They are not to be construed as an exhaustive list of job duties performed by personnel in this classification. Other job related duties may be assigned by management. \n What you’ll need: \n\n • An active Medical Assistant certification from the National Healthcareer Association (NHA), the American Association of Medical Assistants (AAMA), the National Center for Competency Testing (NCCT), the American Medical Certification Association (AMCA), the National Association for Health Professionals (NAHP), the National Certification Medical Association (NCMA), or registration from the American Medical Technologists (AMT), or any other recognized certifying body approved by the Board\n, • Graduated from a postsecondary Medical Assistant program accredited by either the Commission on Accreditation of Allied Health Education Programs (CAAHEP), the Accrediting Bureau of Health Education Schools (ABHES), another accrediting organization recognized by the United States Department of Education \n, • At least 6 months of relevant experience as a Medical Assistant or Phlebotomist outside of a training/externship environment\n, • Strong customer service skills, including ability to establish and maintain effective customer relationships and deliver customer-centric solutions\n, • Strong written and verbal communication skills \n, • A High School Diploma or equivalent \n, • Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously\n, • Experience working on collaborative, diverse, multi-disciplinary teams (additional experience with remote teams a plus) \n, • A proven ability to display confidence and instill trust during the collection process while delivering individualized, human-centered, customer-focused care \n, • A proven track record of persisting through change, consistently stepping up to take action on challenges, and learning quickly and effectively when faced with new situations or tasks\n\n One Medical is committed to fair and equitable compensation practices \n The range for this role is $24.00 to $26.00 per hour based on a standard full-time schedule. Total compensation packages may be based on factors unique to particular candidates, such as skill sets, depth of experience, and work location. The total compensation package for this position may also include benefits. For more information, visit https://www.onemedical.com/careers/ \n This is a full time role (40 hours/week) with 8 hour shifts generally taking place Monday - Friday between 7:30am-6:00pm based in our Jersey City, NJ office. \n \n\n One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire: \n Taking care of you today \n \n • Paid sabbatical for every five years of service\n, • Free One Medical memberships for yourself, your friends and family\n, • Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues\n, • Competitive Medical, Dental and Vision plans\n, • Pre-Tax commuter benefits\n, • PTO cash outs - Option to cash out up to 40 accrued hours per year\n \n Protecting your future for you and your family \n \n • 401K match\n, • Credit towards emergency childcare\n, • Company paid maternity and paternity leave\n, • Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance\n, • Disability insurance - One Medical pays 100% of the cost of Short Term and Long Term Disability Insurance\n \n In addition to the comprehensive benefits package outlined above, practicing clinicians also receive \n \n • Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%.\n, • UpToDate Subscription - An evidence-based clinical research tool\n, • Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education\n, • Rounds - Providers end patient care one hour early each week to participate in this shared learning experience\n, • Discounted rate to attend One Medical’s Annual REAL primary care conference\n \n \n One Medical is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities. \n One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster for additional information. \n Your work schedule could be subject to change based on business direction at any time. \n

\n \n About Us \n \n \n One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn’t your average doctor’s office. We’re on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. \n In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we’re building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. \n \n\n The Opportunity \n As a Certified Medical Assistant (internally known as Lab Services Specialist/Member Support Specialist) at our offices, you’ll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services. You will be an ambassador for patients, with a mastery of human connection and a strong drive for service. You will remove barriers to care, resulting in a truly exceptional in-office patient experience. You are the steward of the space and ensure the look and feel of the office lobby are on brand with the One Medical experience. You will be the first point of contact for our patients, as well as provide any other support as requested by the Practice Coordinator, Operations Manager, or providers. \n You are a strong team player and use your innovative problem solving skills to tackle various tasks and challenges. You combine excellent specimen collection technique with tactful interpersonal skills during every interaction with your patients, at both the front desk and in the lab. You have a strong grasp of verbal and written communication. You are able to identify opportunities and deliver on customer-centric solutions while using empathy, focus, and compassion in all interactions with patients and teammates. You bring self-awareness to your daily work to utilize your strengths and develop your areas of opportunity. You thrive in cultures that focus on feedback and growth and are nimble in their approach to respond to the needs of the patients and team. You have an unwavering drive to help and serve others and create amazing moments for our members and teammates. If this sounds like you, we would love to connect. \n What you’ll likely work on: \n\n • Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary\n, • Provide best in class venipuncture services on a population ranging from pediatrics to geriatrics, depending on the office location\n, • Perform and assist with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, vitals, ear lavages, vaccines, PPD tests, and swabs\n, • Maintain high standards of in-office care through proper specimen labeling, handling and processing, inventory upkeep, and tool sterilization\n, • Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting\n, • All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc\n, • Contribute to team development through rounding, attending team huddles, participating in team problem solving, supporting in office providers with ad hoc asks, etc. \n, • Perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization\n, • Master our technology suite including, but not limited to Slack, G-suite, Zoom, Circulation, RingCentral, and our Electronic Medical Record System, in order to interact with team members and complete daily work\n\n These responsibilities are intended to describe the general nature and level of work being performed by personnel assigned to this job classification. They are not to be construed as an exhaustive list of job duties performed by personnel in this classification. Other job related duties may be assigned by management. \n What you’ll need: \n\n • An active Medical Assistant certification from the National Healthcareer Association (NHA), the American Association of Medical Assistants (AAMA), the National Center for Competency Testing (NCCT), the American Medical Certification Association (AMCA), the National Association for Health Professionals (NAHP), the National Certification Medical Association (NCMA), or registration from the American Medical Technologists (AMT), or any other recognized certifying body approved by the Board\n, • Graduated from a postsecondary Medical Assistant program accredited by either the Commission on Accreditation of Allied Health Education Programs (CAAHEP), the Accrediting Bureau of Health Education Schools (ABHES), another accrediting organization recognized by the United States Department of Education \n, • At least 6 months of relevant experience as a Medical Assistant or Phlebotomist outside of a training/externship environment\n, • Strong customer service skills, including ability to establish and maintain effective customer relationships and deliver customer-centric solutions\n, • Strong written and verbal communication skills \n, • A High School Diploma or equivalent \n, • Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously\n, • Experience working on collaborative, diverse, multi-disciplinary teams (additional experience with remote teams a plus) \n, • A proven ability to display confidence and instill trust during the collection process while delivering individualized, human-centered, customer-focused care \n, • A proven track record of persisting through change, consistently stepping up to take action on challenges, and learning quickly and effectively when faced with new situations or tasks\n\n One Medical is committed to fair and equitable compensation practices \n The range for this role is $25.75 to $27.75 per hour based on a standard full-time schedule. Total compensation packages may be based on factors unique to particular candidates, such as skill sets, depth of experience, and work location. The total compensation package for this position may also include benefits. For more information, visit https://www.onemedical.com/careers/ \n This is a full time float role (40 hours/week) with 8 hour shifts generally taking place Monday - Friday between 7:30am-6:00pm based in our Englewood and Edgewater, NJ offices. \n \n\n One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire: \n Taking care of you today \n \n • Paid sabbatical for every five years of service\n, • Free One Medical memberships for yourself, your friends and family\n, • Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues\n, • Competitive Medical, Dental and Vision plans\n, • Pre-Tax commuter benefits\n, • PTO cash outs - Option to cash out up to 40 accrued hours per year\n \n Protecting your future for you and your family \n \n • 401K match\n, • Credit towards emergency childcare\n, • Company paid maternity and paternity leave\n, • Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance\n, • Disability insurance - One Medical pays 100% of the cost of Short Term and Long Term Disability Insurance\n \n In addition to the comprehensive benefits package outlined above, practicing clinicians also receive \n \n • Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%.\n, • UpToDate Subscription - An evidence-based clinical research tool\n, • Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education\n, • Rounds - Providers end patient care one hour early each week to participate in this shared learning experience\n, • Discounted rate to attend One Medical’s Annual REAL primary care conference\n \n \n One Medical is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities. \n One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster for additional information. \n Your work schedule could be subject to change based on business direction at any time. \n

Job Description Company Overview: Mountainview Veterinary Hospital is a small animal veterinary hospital committed to providing high-quality, compassionate care to pets in Rockaway, Denville, and its surrounding communities. Founded on the principles of excellence, empathy, and entrepreneurship, we have established ourselves as a trusted partner in the well-being of pets and their owners. Our veterinary hospital operates on the Entrepreneurial Operating System (EOS), ensuring efficient and effective management to deliver the best possible care. Position Overview: The Veterinary Technician plays a crucial role in the smooth functioning of a small animal hospital. They provide essential support to veterinarians in delivering high-quality care to animals, ensuring their well-being and recovery. This position requires a blend of technical skills, compassion for animals, and effective communication with both pet owners and colleagues. Mission Statement: At MountainView Veterinary Hospital, our mission is to provide exceptional veterinary care with a Care First approach. We prioritize the well-being of pets and people, consistently delivering compassionate care and exceptional medicine. We embrace integrity, always doing the right thing for our patients and clients. Through building trust, fostering a positive work culture, and pursuing professional excellence, we strive to create an environment where balance and well-being thrive. Together, we are dedicated to enhancing the lives of pets and their families, ensuring their utmost satisfaction and trust in our care. Our Core Values: At MountainView, our core values serve as the foundation of our culture, driving our decisions, actions, and interactions every day. These values are not just words on a wall; they are the guiding principles that define who we are and what we stand for. We believe that living our core values is essential to our success, and we are committed to aligning our people with these values at every stage of their journey with us. • Care First: Putting pets and people first is our guiding principle at MountainView Veterinary Hospital. We prioritize the well-being of every pet, providing compassionate care and support to both our clients and their furry family members. • Do The Right Thing: Integrity is paramount in everything we do. We make ethical decisions and uphold the highest standards of professional conduct, ensuring that every action we take is in the best interest of the pets in our care. • Building Trust: Trust is the foundation of our practice. Through consistent actions, genuine compassion, and open collaboration, we build trust with our clients and within our team, creating lifelong partnerships and a positive work culture • Professional Excellence: We’re dedicated to professional excellence, always seeking knowledge, embracing growth, and delivering the highest quality of care. By staying at the forefront of veterinary medicine, we provide exceptional service to our clients and their beloved pets. • Balance: Achieving balance is essential for our teams well-being and success. We prioritize work-life harmony, set healthy boundaries, and foster an environment that supports personal growth and fulfillment, ensuring that both our team and clients thrive. Our 10-Year Target: MountainView is the top independent boutique veterinary hospital in the region with a 95% client retention rate and a strong referral base and is known as one of the best places to work in New Jersey. Top 5 Roles & Responsibilities: • Patient Care: Level 2 technicians are often responsible for providing direct care to animals under the supervision of a veterinarian. This includes monitoring and administering medications, assisting with examinations and procedures, handling and restraining animals safely, and providing post-operative care. • Diagnostic Procedures: They may be tasked with performing various diagnostic procedures, such as taking and developing radiography (X-rays), collecting samples for laboratory analysis (blood, urine, feces), and conducting basic laboratory tests. • Treatment Planning and Implementation: Level 2 technicians may assist in developing treatment plans based on veterinary diagnoses and recommendations. They may administer treatments such as wound care, medication administration, and fluid therapy, and ensure that treatment protocols are followed accurately. • Client Communication and Education: These technicians often interact directly with pet owners, providing information about their pets condition, treatment options, and post-treatment care instructions. They may also assist in scheduling appointments and answering client questions over the phone or in person. • Inventory Management and Administrative Tasks: Level 2 technicians may be responsible for managing inventory, ordering supplies, and ensuring that medical equipment is properly maintained and calibrated. Additionally, they may assist with administrative tasks such as maintaining patient records, billing, and scheduling. It is important to note that these responsibilities may overlap with those of other staff members in the hospital, and specific duties may vary based on the hospitals workflow and staffing structure. The above roles and responsibilities are not exclusive, and there may be times when additional responsibilities related to laboratory operations or hospital support tasks are assigned to meet the needs of our veterinary hospital. Flexibility and a willingness to adapt to changing priorities are key qualities we value in our team members. Qualifications: • Education: A high school diploma or equivalent is usually required. Many employers prefer candidates who have completed a formal education program in veterinary technology or animal science from an accredited institution. These programs typically result in an associate degree or bachelors degree. • Certification/Licensure: In many regions, veterinary technicians must be certified or licensed. This often involves passing a national or state board exam after completing an accredited veterinary technology program. The specific requirements for certification or licensure vary by location, so it's important to check the regulations in your area. • Experience: Employers typically prefer candidates who have practical experience working with animals, preferably in a veterinary setting. Experience gained through internships, volunteer work, or previous employment as a veterinary assistant can be valuable. • Skills: Level 2 technicians should have strong technical skills related to animal care and medical procedures. This includes proficiency in tasks such as administering medications, collecting and processing samples for laboratory analysis, and performing diagnostic procedures. They should also have excellent communication skills to interact effectively with clients, veterinarians, and other staff members. • Knowledge: A solid understanding of animal anatomy, physiology, and common medical conditions is essential for this role. Additionally, knowledge of veterinary pharmacology, anesthesia, surgical assisting, and emergency care protocols is beneficial. • Physical Fitness: Working in a veterinary hospital can be physically demanding, so candidates should be capable of lifting and restraining animals of various sizes and breeds. They should also be comfortable working in environments that may involve exposure to allergens, chemicals, and infectious diseases. • Professionalism and Compassion: Employers look for candidates who demonstrate professionalism, reliability, and a genuine passion for working with animals. Compassion and empathy are essential qualities for providing high- quality care to patients and support to their owners. Salary: Range - Competitive salary range of $22.00 - $28.00based on qualifications and experience. In addition to a competitive salary, we offer a comprehensive benefits package. Benefits: At MountainView, we genuinely value the well-being, growth, and satisfaction of our employees. As a small but rapidly growing company, we are dedicated to ensuring that our benefits evolve and expand alongside our organization. Our commitment to your well-being means that as we grow, so will your opportunities for enhanced benefits, career advancement, and a brighter future with us. Highlights of our benefits include: • Health Benefits: After three months of employment, full-time staff members can enroll in the group medical insurance program. The hospital currently covers 25% of the premium for the single person policy, with the employee responsible for the remaining portion. • 401K Retirement Plan: We provide a 401K plan to assist our employees in long- term financial planning and retirement. KES matches contributions up to 3% of annual salary. • Time Off Benefits (PTO): Our policy provides employees with the opportunity to rejuvenate and unwind. Full-time team members are allocated 80 hours of Paid Time Off annually, which begins accruing from their first day. Accrued PTO becomes available for use after 90 days of employment. • Paid Company Holidays: We observe 7 major holidays with paid time off for full- time employees, allowing our staff to celebrate and spend time with loved ones. • Professional Development: We offer opportunities for training and development to help our employees advance in their careers. • Pet Care Benefits: Full-time employees receive the significant perk of obtaining 100% discounts on veterinary services for their two personal pets. We continuously review and aim to enhance our benefits offering to ensure the well- being and satisfaction of our team members. MountainView is an equal opportunity employer, and we encourage candidates of all backgrounds and experiences to apply. Background Checks: To maintain the safety and integrity of our workplace, comprehensive background checks will be conducted on all prospective candidates. This process is an essential step towards ensuring our commitment to a secure and trustworthy work environment for all employees. Interested candidates are invited to send their resume, cover letter, and any relevant credentials to hr@mtnviewvets.com \nCompany Description Mountainview Veterinary Hospital is a small animal veterinary hospital committed to providing high-quality, compassionate care to pets in Rockaway, Denville, and its surrounding communities. Founded on the principles of excellence, empathy, and entrepreneurship, we have established ourselves as a trusted partner in the well-being of pets and their owners. Our veterinary hospital operates on the Entrepreneurial Operating System (EOS), ensuring efficient and effective management to deliver the best possible care. Mountainview Veterinary Hospital is a small animal veterinary\r\nhospital committed to providing high-quality, compassionate care to pets in Rockaway,\r\nDenville, and its surrounding communities. Founded on the principles of excellence,\r\nempathy, and entrepreneurship, we have established ourselves as a trusted partner in\r\nthe well-being of pets and their owners. Our veterinary hospital operates on the\r\nEntrepreneurial Operating System (EOS), ensuring efficient and effective management\r\nto deliver the best possible care.

Job DescriptionDescription: Attention all Dental Assistants, we are calling on you to partner with us to complete dental exams, treatment, and X-rays to our Military Service members. We will primarily work weekends, with some occasional weekdays in the State of New Jersey on an "as needed basis". We provide health readiness services to meet the medical and dental requirements to maintain a deployable military force for the following: • U.S. Army Reserve (USAR), • Army National Guard (ARNG), • U.S. Navy Reserve (USNR), • U.S. Marine Forces Reserve (MARFORRES), • U.S. Coast Guard Reserve (USCGR), • Air National Guard (ANG), • U.S. Air Force Reserve (USAFR) Responsibilities: • Provide dental services in a mobile environment., • Provide Digital x-Rays (BW & PANO)., • Provide sterilization of instruments.Requirements:, • Active Dental Assistant Certification in the state (CDA, RDA, EDDA, EFDA), • Active Radiology Certification, • CPR/BLS Certification, • Comfortable with 4-handed chair-side assisting, • Experience with sterilization, • Experience with basic administrative functions, • Experience working with military - preferred, • Proficient with computer programs, • Must have weekend availability With over three decades of experience, we are a trusted industry leader. Our experienced team of clinicians and logistics professionals are dedicated, and strive to do the right thing for our partners and their members every time. Because of this commitment, we’ve set a new standard of care delivery through our fixed-clinic, mobile treatment center, telemedicine, and portable deployment models. Join our team, and become a part of a bridge for better health. If you are made a conditional offer of employment, you will be required to undergo background check (including criminal record check) and drug screening. We use E-Verify in our hiring process. DOCS Health is committed to ensuring equal employment opportunity. All employment decisions, policies, and practices are in accordance with applicable federal, state, and local anti-discrimination laws. DOCS Health will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a person's sex (including pregnancy), age, race, color, religion, national origin, ancestry, citizenship, physical or mental disability, sexual orientation, gender nonconformity, status as a transgender individual, gender identity, genetic information, marital status, family responsibility, armed services, or any other status protected by law.

\n Job Functions01. Breastfeeding Assessment\n Coordinates and completes assessment of the breastfeeding dyad in the hospital and by phone to positively impact quality outcomes. Collects pertinent information and breastfeeding history related to the physical, psychological, and social condition of each patient and family. Identifies knowledge and skill gaps, areas of concern, and acknowledges diversity in family lifestyles and cultural backgrounds, understanding patient and family feelings, attitudes, and beliefs. 1. Breastfeeding Education\n Coordinates, evaluates, and completes breastfeeding teaching of the mother and family in the hospital and by phone. Provides information based on needs assessment and evidence-based practice using principles of adult learning. Confirms understanding through patient acknowledgment and return demonstration. Reviews, revises, and updates patient educational materials and distributes handouts when appropriate. 1. Breastfeeding Management Support\n Provides breastfeeding management support for patient care delivery in the hospital and by phone according to patient desires. Analyzes situations critically and makes clinical decisions integrating breastfeeding knowledge and available resources. Uses effective time management to support patients in the Maternity Center, NICU, other hospital units, and through telephone support. 1. Staff Education and Support\n Provides education and support to hospital staff and physician practices. Acts as a role model to encourage consistent lactation support and patient care. Identifies knowledge deficits, assesses staff breastfeeding interventions, mentors new lactation and maternity staff and students, delivers in-services, and maintains educational resources. 1. Documentation\n Assumes primary responsibility for documenting lactation support and patient progress. Documents clearly and precisely in the patient's chart, demonstrates knowledge of documentation regulations, and records examination findings, concerns, breastfeeding history, needs assessment, plans, and follow-up. Updates documentation tools to improve care coordination. 1. Breastfeeding Equipment and Procedures\n Demonstrates knowledge and skill regarding breastfeeding equipment and procedures. Maintains familiarity with hospital and rental breast pumps, including assembly, cleaning, troubleshooting, and current product information. Educates patients on breastfeeding support devices, including: \n \n • Breast shells\n, • Nipple shields\n, • Hydrogel pads\n \n Discusses advantages and disadvantages and provides appropriate recommendations. 1. Department Improvement Initiatives\n Supports and facilitates departmental improvement initiatives. Coordinates the breast pump rental station with the manager and administrative assistant. Identifies and communicates risk management issues, develops strategies to improve team competency and patient care, participates in protocol development, \n

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. Summary The Medical Assistant is responsible for all departmental functions aligned with the mission, vision, and goals of PM Pediatrics. The Medical Assistant roles is an opportunity for a pediatric medical assistant to apply their skills in a pediatric urgent care setting and assist with primary patient care based on individual patient needs within their scope of practice under the physician’s direct supervision. This position maintains effective working relationships with all customers, including patients/families, physicians, employees, volunteers, and vendors. Description Candidates must be open and flexible to commuting to our sister offices, Bridgewater, North Brunswick & Springfield as business needs require and at leadership's request. Job Responsibilities • Provide clinical and administrative support for providers, patients, and office operations, • Greet and register patients as they arrive, • Obtain medical history, patient vital signs, and intake, • Prepare patients for X-rays, • Perform and document routine labs, such as throat and urine cultures (venipuncture experience preferred), • Irrigate and assist with wounds, • Assist in performing quality control testing in the lab, • Be an integral part of the patient care team and assist with patient care within the scope of practice, • Keep exam rooms and front reception stocked with adequate supplies, • Maintain order and cleanliness of the waiting room area, • Practice standard safety practices and precautions, • Help patients in distress by responding to emergencies and notifying medical team (nurse, urgent care tech, and physician), • Maintains operations by following policies and procedures; reporting needed changes to management team, • Maintains patient confidence and protects operations by keeping patient care information confidential, • Enhances health care practice reputation by accepting ownership for accomplishing new and challenging requests; exploring opportunities to add value to job accomplishments, • Assistant patients with complaints and taking an active role in service recovery when needed, • Perform other duties as needed including apply splints and assisting the nurse and/or provider in other medical procedures, • Provide exceptional customer services Qualifications • High school diploma or GED, • Prior experience and/or education as a Medical Assistant, • Knowledge or EKG placement and processing in children, • Ability to obtain laboratory tests via nasal swab, and venipuncture, • Demonstrate a professional and friendly demeanor, • Strong communications and organizational skills, • Prior pediatric experience, • Capable of multi-tasking in a fast-paced environment, • Comfortable with computers, Microsoft Office Suite, • Willing to learn medical software, • Experience with medical records preferred Compensation $18 - $26/hour The salary/rate range listed here has been provided to comply with local regulations and represents a potential base salary/rate for this role. Please note that actual salaries/rates may vary within this range above or below, depending on experience and location. We look at compensation for each individual and based on experience and qualifications. EEO Statement PM Pediatric Care is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status or any other characteristic protected by law.

Job description: Advanced Reconstructive Surgery Alliance (ARSA) and its affiliates TPSC, SMM and TCOPS are the largest Plastic Surgery medical practice in the country. Our expanding team of top tier physicians, coupled with our continued medical advancements, allows us to offer patients extraordinary clinical services with 5-star experience. We have a bold vision with a desire to revolutionize the industry; meeting patient needs while favorably transforming their lives. Common across the enterprise is not only the commitment to providing safe patient care, but to employee satisfaction and growth opportunities. Position Summary The HR Assistant provides administrative and operational support to the Human Resources department, with primary responsibility for coordinating the new hire onboarding and pre-employment process, as well as employee events and engagement initiatives. This role serves as a key point of contact for new hires and helps ensure a smooth and organized transition into the company. Key Responsibilities New Hire Onboarding • Own and coordinate the new hire onboarding process from accepted offer through completion of onboarding., • Serve as a primary HR point of contact for new hires leading up to and during their onboarding., • Prepare and distribute new hire paperwork, onboarding materials, and first-day information., • Enter new hires into the HRIS and ensure employee information is complete and accurate., • Coordinate and facilitate new hire orientation., • Complete Form I-9 verification and maintain required employment documentation., • Ensure new hires complete required HR paperwork, training, and onboarding checklists., • Collect and track required licenses, certifications, and other employee documentation., • Follow up on outstanding onboarding requirements and maintain accurate new hire records. Pre-Employment • Own the coordination and tracking of pre-employment requirements for incoming employees., • Initiate and monitor background checks and drug screenings., • Follow up on outstanding screenings and documentation to ensure completion prior to start dates., • Maintain accurate pre-employment records and escalate any issues requiring additional HR review. Employee Events & Engagement • Plan and coordinate employee events, appreciation activities, celebrations, and engagement initiatives., • Manage event logistics, including vendors, food orders, supplies, decorations, scheduling, and communications., • Coordinate employee recognition programs, service anniversaries, wellness initiatives, and company activities., • Maintain an annual calendar of employee events and engagement initiatives., • Prepare and distribute event announcements, invitations, and other employee communications., • Manage event-related supplies and materials and assist with tracking event expenses. HR Administration & Employee Support • Maintain accurate and organized electronic employee files and HR records., • Maintain HR trackers, checklists, and departmental documentation., • Assist employees with basic HRIS, timekeeping, and general HR questions., • Track employee licenses, certifications, and other required documentation., • Prepare HR letters, forms, packets, and employee communications., • Provide administrative support for HR projects and departmental initiatives., • Maintain confidentiality of employee and company information at all times. Qualifications • Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred., • Previous HR, administrative, healthcare, event coordination, or office experience preferred., • Strong organizational and time-management skills with excellent attention to detail., • Ability to independently manage recurring processes and meet deadlines., • Comfortable communicating with new hires, employees, vendors, and management., • Proficiency with Microsoft Office and ability to learn HRIS and other technology platforms. Compensation & Benefits: • Pay Range: $48,000-$55,000 annually the starting rate within this range for this role varies depending on a number of factors, including a candidate’s qualifications, skills, competencies, experience, and location. • Medical, Dental, Vision, Life, HSA and Long-Term Disability insurance, • 401k and Profit sharing, • Paid Time Off, • Mileage Reimbursement, • Contribution to Health Benefits, • Company Discounts on Products & Services

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. Summary The Medical Assistant is responsible for all departmental functions aligned with the mission, vision, and goals of PM Pediatrics. The Medical Assistant roles is an opportunity for a pediatric medical assistant to apply their skills in a pediatric urgent care setting and assist with primary patient care based on individual patient needs within their scope of practice under the physician’s direct supervision. This position maintains effective working relationships with all customers, including patients/families, physicians, employees, volunteers, and vendors. Description Candidates must be open and flexible to commuting to our sister offices, Bridgewater, North Brunswick & Springfield as business needs require and at leadership's request. Job Responsibilities • Provide clinical and administrative support for providers, patients, and office operations, • Greet and register patients as they arrive, • Obtain medical history, patient vital signs, and intake, • Prepare patients for X-rays, • Perform and document routine labs, such as throat and urine cultures (venipuncture experience preferred), • Irrigate and assist with wounds, • Assist in performing quality control testing in the lab, • Be an integral part of the patient care team and assist with patient care within the scope of practice, • Keep exam rooms and front reception stocked with adequate supplies, • Maintain order and cleanliness of the waiting room area, • Practice standard safety practices and precautions, • Help patients in distress by responding to emergencies and notifying medical team (nurse, urgent care tech, and physician), • Maintains operations by following policies and procedures; reporting needed changes to management team, • Maintains patient confidence and protects operations by keeping patient care information confidential, • Enhances health care practice reputation by accepting ownership for accomplishing new and challenging requests; exploring opportunities to add value to job accomplishments, • Assistant patients with complaints and taking an active role in service recovery when needed, • Perform other duties as needed including apply splints and assisting the nurse and/or provider in other medical procedures, • Provide exceptional customer services Qualifications • High school diploma or GED, • Prior experience and/or education as a Medical Assistant, • Knowledge or EKG placement and processing in children, • Ability to obtain laboratory tests via nasal swab, and venipuncture, • Demonstrate a professional and friendly demeanor, • Strong communications and organizational skills, • Prior pediatric experience, • Capable of multi-tasking in a fast-paced environment, • Comfortable with computers, Microsoft Office Suite, • Willing to learn medical software, • Experience with medical records preferred Compensation $18 - $26/hour The salary/rate range listed here has been provided to comply with local regulations and represents a potential base salary/rate for this role. Please note that actual salaries/rates may vary within this range above or below, depending on experience and location. We look at compensation for each individual and based on experience and qualifications. EEO Statement PM Pediatric Care is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status or any other characteristic protected by law.

Job Overview The Plastic Surgery Center is looking for a motivated, entry-level Marketing Assistant to support our fast-paced marketing team. This role is ideal for a recent graduate who is organized, detail-oriented, and ready to build hands-on experience across a wide range of marketing activities. The Marketing Assistant will help keep projects moving, support day-to-day execution, and assist with marketing initiatives across our practices, physicians, and brands. This is a hands-on role for someone who is eager to learn, comfortable juggling multiple priorities, and takes pride in following through on the details. Key Responsibilities Marketing Coordination & Creative Support • Assist in developing and updating marketing materials, including flyers, physician materials, presentations, signage, and basic digital graphics using Canva, Photoshop, or similar tools., • Support the coordination and execution of marketing projects by maintaining trackers, organizing assets, monitoring deadlines, and following up on outstanding items., • Assist with basic content and asset updates for websites, email campaigns, social media, and other digital channels under the direction of the marketing team., • Proofread marketing materials and help ensure information, branding, links, and other details are accurate before publication or production. Event Coordination & Community Outreach • Support the planning and execution of community events, health fairs, sponsorships, physician events, and in-office initiatives., • Assist with event logistics, including vendor coordination, registration materials, promotional items, shipping, inventory, on-site setup, and breakdown., • Help maintain event calendars, track deliverables, and organize materials needed before and after events., • Occasionally work evenings or weekends for special events. Administrative & Marketing Support • Organize and maintain marketing assets, including brand materials, promotional items, print collateral, photography, and digital content., • Assist with creating, updating, ordering, and distributing physician and practice materials such as business cards, bio cards, appointment cards, brochures, signage, and branded items., • Assist with Google Business Profiles, physician profiles, directory listings, and basic website updates., • Maintain project trackers, status documents, and other marketing records to help the team monitor priorities, deadlines, and outstanding deliverables., • Provide general administrative and project support, including processing invoices, coordinating with vendors, organizing shipments, conducting research, and assisting with team needs as assigned., • Track marketing expenses and enter invoices and payments into the department's budgeting tracker. Qualifications • Bachelor’s degree in Marketing, Communications, Business, or a related field., • Previous internship, campus organization, part-time, or related marketing experience preferred; recent graduates are encouraged to apply., • Strong organizational, communication, and writing skills with excellent attention to detail and follow-through., • Basic proficiency in Canva and Microsoft Office (Word, Excel, PowerPoint); familiarity with social media platforms is helpful., • Ability to manage multiple assignments, prioritize competing deadlines, and stay organized in a fast-paced environment., • A proactive, team-oriented attitude and willingness to learn new tools, processes, and areas of marketing., • Flexibility and willingness to attend occasional weekend or evening events. This is a strong opportunity for a recent graduate who wants broad exposure to healthcare marketing and the chance to learn by doing. The Marketing Assistant will work across physician and practice marketing, digital initiatives, events, content, brand Compensation & Benefits: • Pay Range: $45,000-$50,000 annually the starting rate within this range for this role varies depending on a number of factors, including a candidate’s qualifications, skills, competencies, experience, and location. • Medical, Dental, Vision, Life, HSA and Long-Term Disability insurance, • 401k and Profit sharing, • Paid Time Off, • Mileage Reimbursement, • Contribution to Health Benefits, • Company Discounts on Products & Services

Seeking an experienced, collaborative RN Leader to join our Orthopedic Ambulatory Surgery Center team as Assistant Director of Nursing! Position Summary The Assistant Director of Nursing supports the Director of Nursing in the overall management, coordination, and supervision of nursing and perioperative services within an orthopedic ambulatory surgery center. This position helps ensure the delivery of safe, efficient, high-quality patient care while maintaining compliance with applicable state and federal regulations, accreditation standards, infection prevention requirements, and organizational policies. The Assistant Director of Nursing works closely with surgeons, anesthesia providers, nursing staff, surgical scheduling, sterile processing, and administrative leadership to promote efficient patient flow and optimal surgical outcomes. Essential Duties and Responsibilities of this role will include, but not be limited to: Clinical and Perioperative Operations, Leadership and Staff Supervision, Quality, Safety, and Regulatory Compliance, Equipment, Supplies, and Surgical Readiness, Administrative and Communication Responsibilities. Qualifications Current, unrestricted Registered Nurse license in the State of New Jersey. Bachelor of Science in Nursing (BSN) preferred. Minimum of 3–5 years of perioperative, ambulatory surgery, orthopedic, or related clinical nursing experience preferred. Previous supervisory or nursing leadership experience preferred. Knowledge of ambulatory surgery center operations, infection prevention, quality improvement, and regulatory compliance. Current BLS certification; additional certifications as required by the facility. ACLS preferred. Preferred Skills and Competencies Strong clinical judgment and leadership skills. Excellent communication, organization, and problem-solving abilities. Knowledge of orthopedic and spine surgical procedures is preferred. Ability to coordinate multiple priorities in a fast-paced surgical environment. Commitment to patient safety, quality care, and regulatory compliance. Ability to work collaboratively with physicians, anesthesia providers, nurses, and administrative staff.

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. Summary The Medical Assistant is responsible for all departmental functions aligned with the mission, vision, and goals of PM Pediatrics. The Medical Assistant roles is an opportunity for a pediatric medical assistant to apply their skills in a pediatric urgent care setting and assist with primary patient care based on individual patient needs within their scope of practice under the physician’s direct supervision. This position maintains effective working relationships with all customers, including patients/families, physicians, employees, volunteers, and vendors. Description Pompton Plains, NJ is the primary office location; however, coverage at our Paramus, NJ location will be required as needed based on staffing and operational needs. Job Responsibilities • Provide clinical and administrative support for providers, patients, and office operations, • Greet and register patients as they arrive, • Obtain medical history, patient vital signs, and intake, • Prepare patients for X-rays, • Perform and document routine labs, such as throat and urine cultures (venipuncture experience preferred), • Irrigate and assist with wounds, • Assist in performing quality control testing in the lab, • Be an integral part of the patient care team and assist with patient care within the scope of practice, • Keep exam rooms and front reception stocked with adequate supplies, • Maintain order and cleanliness of the waiting room area, • Practice standard safety practices and precautions, • Help patients in distress by responding to emergencies and notifying medical team (nurse, urgent care tech, and physician), • Maintains operations by following policies and procedures; reporting needed changes to management team, • Maintains patient confidence and protects operations by keeping patient care information confidential, • Enhances health care practice reputation by accepting ownership for accomplishing new and challenging requests; exploring opportunities to add value to job accomplishments, • Assistant patients with complaints and taking an active role in service recovery when needed, • Perform other duties as needed including apply splints and assisting the nurse and/or provider in other medical procedures, • Provide exceptional customer services Qualifications • High school diploma or GED, • Prior experience and/or education as a Medical Assistant, • Knowledge or EKG placement and processing in children, • Ability to obtain laboratory tests via nasal swab, and venipuncture, • Demonstrate a professional and friendly demeanor, • Strong communications and organizational skills, • Prior pediatric experience, • Capable of multi-tasking in a fast-paced environment, • Comfortable with computers, Microsoft Office Suite, • Willing to learn medical software, • Experience with medical records preferred Compensation $18 - $26/hour The salary/rate range listed here has been provided to comply with local regulations and represents a potential base salary/rate for this role. Please note that actual salaries/rates may vary within this range above or below, depending on experience and location. We look at compensation for each individual and based on experience and qualifications. EEO Statement PM Pediatric Care is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status or any other characteristic protected by law.

Job DescriptionBenefits: • 401(k), • Health insurance, • Paid time off Benefits/Perks • Careers Advancement Opportunities, • Flexible Scheduling, • Competitive CompensationJob Summary We are seeking a qualified and caring Dental Assistant to join our team! As a Dental Assistant, you will provide top-notch dental care that makes our clients feel like family. You will provide assistance to the dentist during exams and procedures and complete administrative tasks such as scheduling appointments. The ideal candidate has an associate's degree from a certified school and previous experience as a Dental Assistant. If you’re friendly, outgoing, and committed to creating a fantastic dental experience, we want to hear from you! Responsibilities • Welcome patients into the treatment area and make them feel comfortable, • Discuss the dental care plan with patients and answer any questions they have, • Take vital signs and accurately record medical history, • Prep sterilized equipment and make it available to the dentist for exams and procedures, • Assist the dentist during procedures and exams, • Adhere to all health and safety regulations and office policies, • Schedule appointmentsQualifications, • Associate’s Degree from a school certified by the Commission on Dental Accreditation, • Strong computer and data entry skills - Dentrix knowledge preffered, • Excellent communication and customer service skills, • Ability to provide high-quality patient care

About the Role This is not a traditional administrative position. It is one of the most trusted roles in our company. As the right hand to our Co-Founder and Co-CEO, you will manage how their time, information, and commitments are handled across both their professional and personal life. The CEO's household includes two busy executives, two teenage children, and three pets, and you will support the household as fully as you support the business. Both carry equal weight: a missed family commitment is treated as seriously as a missed investor meeting. Our standard is simple. The CEO should never have to ask twice, never walk into a meeting unprepared, and never learn about a problem from someone else first. Key Responsibilities Executive Support • Own the CEO's business and personal calendars end to end across Google Workspace, protecting focus time and managing priorities across time zones., • Serve as gatekeeper for all incoming email, calls, and messages, and respond or follow up on the CEO's behalf where appropriate., • Identify conflicts and deadlines early, both at work and at home, and arrive with solutions rather than questions., • Coordinate the CEO's engagement with investors, board members, advisors, legal counsel, partners, agencies, and media, and capture and track action items from those meetings., • Draft, edit, and proofread correspondence and documents issued under the CEO's name., • Track project deadlines, prepare reports, and support company initiatives as needed., • Serve as a reliable point of contact for the internal team, coordinating communication across the organization., • Maintain the org chart, contact lists, and key records. Travel and Events • Plan complex business and personal travel, including visas, accommodation, ground transportation, and last-minute changes., • Organize investor dinners, facility visits, field events, and leadership off-sites, as well as personal reservations and commitments. Household and Personal Management • Oversee daily household operations, including residences, maintenance and repairs, deliveries, shipments, online orders, and errands., • Manage household staff and service providers, including hiring and, where necessary, ending engagements., • Handle personal administration, including bills, renewals, memberships, accounts, documents, gifts, and important dates., • Coordinate with the CEO's CPA, attorneys, and other advisors, and maintain organized personal records. Qualifications • 7+ years of experience as a Personal and Executive Assistant, or in a senior administrative role with both office and household management responsibilities., • Advanced proficiency with Claude and other AI platforms, Microsoft Office (Word, Excel, PowerPoint), Google Workspace, Slack, Jira, GoHighLevel, and DocuSign., • Exceptional organizational skills and the ability to manage competing priorities in a fast-paced environment., • Excellent typing speed, with strong proofreading and transcription skills., • Polished written and verbal communication, including professional phone etiquette across multi-line systems., • Comfort working in an international, multilingual environment., • Sound judgment, fast decision-making, and the ability to work independently without step-by-step direction., • Complete discretion with confidential information and meticulous attention to detail. What This Role Requires Please read the following carefully before applying. Availability. The CEO's professional and personal commitments do not follow standard business hours. You will need to be reachable in the evenings, on weekends, and across time zones when necessary. Confidentiality. You will have access to investor, legal, personnel, and family matters. A strict NDA is required before your first day, and our hiring process includes background and reference checks. Accuracy. Your work will reach investors, the board, and the CEO's family. We expect meticulous attention to detail every day. Ownership. This role is best suited to someone who anticipates what comes next, follows through without reminders, and continually raises the standard of the office.

Position Title: Operations & Administrative Coordinator Position Type: Temp-Hire Location: Hardyston, NJ (100% Onsite) Schedule: Monday to Friday, 8:00 AM – 4:00 PM (30-minute lunch) Industry: Manufacturing Rate of Pay: $24.04-$26.44/hr Our client, a growing woman-owned manufacturing company, is seeking a highly organized and detail-oriented Operations & Administrative Coordinator to support the day-to-day operations of the business. This role is responsible for a wide range of administrative, logistics, purchasing, accounting, and office management functions while serving as a key support resource for leadership, sales, and operations. The ideal candidate thrives in a fast-paced, small business environment, enjoys wearing multiple hats, and is comfortable taking initiative with minimal supervision. As the company continues to grow, this position offers the opportunity to expand into additional operational, quoting, or sales support responsibilities. The Operations & Administrative Coordinator is responsible for: · Operations & Logistics o Coordinate domestic and occasional international shipments, including obtaining freight/LTL quotes, preparing shipping documentation, and scheduling carriers. o Order raw materials, office supplies, and production materials. o Receive and verify incoming shipments against purchase orders and packing lists. o Match receiving documentation to vendor invoices and ensure accuracy. o Maintain inventory records and update inventory usage based on actual production consumption. o Ship customer samples and coordinate related logistics. · Administrative & Office Management o Maintain spreadsheets and reports using Microsoft Excel, including formulas and linked worksheets. o Answer and direct incoming telephone calls in a professional manner. o Greet visitors, customers, and vendors while serving as the primary office contact. o Maintain organized filing systems (electronic and paper). o Coordinate calendars, meetings, and occasional scheduling for company leadership. o Keep office and breakroom supplies stocked by monitoring inventory and placing orders. o Coordinate office events, employee celebrations, and holiday gatherings. o Replace printer/copier toner and coordinate basic office equipment needs. o Assist with miscellaneous errands, including occasional lunch pickups for company meetings. · Accounting & Administrative Support o Assist with Accounts Payable by matching purchase orders, packing slips, and vendor invoices. o Support Accounts Receivable and basic customer billing activities. o Perform data entry into QuickBooks or other accounting/business systems. o Provide administrative support to sales, operations, and leadership as needed. · Human Resources Support o Prepare weekly payroll by accurately entering and verifying exempt and non-exempt employee time, reviewing for completeness and discrepancies, and submitting payroll to the owner for final review and approval. o Assist with new hire paperwork and onboarding administration. o Support general HR administrative tasks as assigned. What experience we are looking for: · High School Diploma or GED required. · Minimum of 5 years of administrative or office support experience. · Previous experience in a manufacturing, production, distribution, or industrial environment strongly preferred. · Advanced proficiency with Microsoft Excel, including formulas, linked worksheets, and data management. · Proficiency with Microsoft Office and SharePoint. · Experience with QuickBooks or another accounting/ERP system preferred. · Strong organizational and time management skills with the ability to effectively prioritize multiple responsibilities. · Excellent verbal and written communication skills with a professional phone presence. · Exceptional attention to detail and accuracy in documentation and recordkeeping. · Ability to work independently, solve problems proactively, and require minimal supervision. · Comfortable working onsite in a collaborative, small business environment. · Positive attitude with a willingness to learn and take on new responsibilities as the company grows. What Makes You Successful · Highly organized and dependable · Self-motivated with strong initiative · Adaptable and comfortable wearing multiple hats · Customer-service oriented with a professional demeanor · Strong critical thinking and problem-solving skills · Team player who enjoys supporting multiple departments · Committed to accuracy, quality, and continuous improvement Benefits offered by our client upon hire: Our client offers a competitive benefits package designed to support our employees both personally and professionally. Eligible employees receive company-contributed medical insurance, optional dental and vision coverage, and a 401(k) retirement plan with a 3% Safe Harbor employer contribution and the opportunity for annual profit-sharing. Our generous Paid Time Off (PTO) program starts at 12 days per year and increases with tenure to 24 days annually, in addition to 10 paid holidays each year. Additional benefits include Paid Volunteer Time Off (VTO), paid jury duty and bereavement leave, military leave benefits (including differential pay where applicable), an employee referral bonus program of up to $1,000, company-sponsored employee events and celebrations, and opportunities for professional growth within a growing, woman-owned manufacturing company. Benefits for WorkDynamX Employees on Assignment: Temporary employees on assignment through WorkDynamX may be eligible for a range of benefits, including medical coverage with the option to enroll in enhanced plans after a waiting period. Voluntary vision and dental plans are also available after a waiting period. Employees may accrue paid sick leave and, if eligible based on hours worked, receive holiday pay. Additionally, a 401(k)-retirement plan with company match is available to eligible employees who meet minimum service requirements, in accordance with plan guidelines. WorkDynamX and our Client are Equal Opportunity Employers.

We are looking for a proactive Senior Administrative Assistant to support business operations and leadership activities in Morristown, New Jersey. This position is well suited for someone who thrives in a fast-paced financial services environment, brings strong attention to detail, and enjoys creating order across competing priorities. The role offers the chance to strengthen internal processes, support cross-functional administrative needs, and grow with an expanding organization. Responsibilities: • Oversee complex scheduling needs by coordinating calendars, arranging meetings, and helping leaders manage shifting priorities effectively., • Provide day-to-day administrative support that keeps office activities organized, accurate, and running smoothly., • Prepare, maintain, and organize business records, correspondence, and other essential documentation for easy access and compliance., • Produce routine reports and keep internal systems updated with accurate information and timely data entry., • Review administrative workflows, recommend practical improvements, and help implement more efficient office processes., • Assist with human resources-related administration, including maintaining employee files and supporting onboarding documentation when needed., • Learn and adapt to new software tools and operational systems as business needs evolve., • Serve as a dependable point of support for general office coordination, including communication handling and front-office administrative tasks as required. Qualifications: • Prior experience in senior-level administrative support, executive assistance, office coordination, or a similar business support role., • Demonstrated ability to manage multiple assignments at once while staying organized and meeting deadlines., • Strong written and verbal communication skills with a detail-oriented and effective approach., • Proficiency in calendar management, document handling, data entry, and general administrative office functions., • Comfortable using new software platforms, CRM tools, and other office technologies with minimal ramp-up time., • Experience supporting HR-related administrative activities or maintaining employee records is beneficial., • Interest in working within the financial services industry is required., • A bachelor's degree is preferred, but equivalent practical experience will also be considered.

The Department of Animal Sciences, Rutgers School of Environmental and Biological Sciences is seeking a continuing non-tenure track, calendar year Teaching Instructor or Assistant Teaching Professor. Responsibilities will include teaching courses in the Pre-Veterinary Medicine/Research, Companion Animal Science, and Equine and Production Animal Science options of the Animal Sciences major. The candidate will be expected to develop and teach courses in Animal Nutrition, Genetics, Pathophysiology, Physiology, Reproduction, and courses on Companion Animal Health and Diseases. The opportunity to develop new courses in the candidate’s area of expertise also exists. The position will also assist with academic first-year, upper-class, and transfer advising for our large undergraduate program and with course assessment and other administrative duties. MINIMUM EDUCATION AND EXPERIENCE • Candidates must have a strong background in animal sciences and/or life sciences., • A DVM or Ph.D., • The Assistant Teaching Professor level hire should have at least 4 years of teaching and/or related experience. APPOINTMENT TERM This is a 12-month non-tenure-track faculty position. TERMS AND CONDITIONS OF APPOINTMENT All offers are contingent upon successful completion of pre-employment background screenings. *Because Rutgers is a public, state university, this position may contribute to eligibility for student loan forgiveness based on the Public Service Loan Forgiveness (PSLF) program. APPLY HERE: https://jobs.rutgers.edu/postings/280413

Atrium is seeking on behalf of our client an Administrative Assistant - Beauty based in Secaucus, NJ. A background check may be run only after a conditional offer is made, where permitted by law. Position: Administrative Assistant - Beauty Location: Secaucus, NJ Employment Type: Full-time Compensation: $50k Position Overview The Administrative Assistant will support the Product Development team in managing multiple beauty product launches from concept through delivery. This role ensures accurate tracking of timelines, components, and approvals while maintaining organized documentation and communication with vendors and internal teams. The position requires strong attention to detail and proactive follow-up to keep projects on schedule. Must be legally authorized to work in the United States. Responsibilities • Track multiple product launches from development through production and delivery, ensuring deadlines are met., • Maintain detailed status updates for each launch and related sub-items, including formulas, samples, components, artwork, testing, approvals, production, and shipping., • Monitor ETAs and follow up consistently with vendors, labs, and internal teams on outstanding items., • Flag delays, missing information, or potential timeline issues before they impact launch dates., • Enter and maintain purchase orders and work orders, ensuring accuracy in information, quantities, and timing., • Coordinate and track components being sent to labs and manufacturers, ensuring timely shipment for open work orders., • Confirm component receipt with labs and ensure work orders proceed as scheduled., • Maintain organized launch trackers and keep statuses, ETAs, and deadlines current., • Track inventory levels for existing products and identify items approaching reorder needs., • Assist with monitoring open purchase orders, production timing, and expected deliveries., • Follow up on samples, components, approvals, pricing, and other outstanding development needs., • Keep product files, specifications, samples, and project information organized. Required Experience/Skills • Strong organizational and follow-up skills with the ability to manage multiple priorities., • Excellent attention to detail and accuracy in tracking information., • Ability to manage multiple projects, deadlines, and individual components simultaneously., • Proactive and comfortable following up repeatedly when information or deliverables are outstanding., • Strong written and verbal communication skills for effective collaboration., • Proficiency with Excel or other project/inventory tracking systems., • Ability to prioritize tasks and recognize when issues need escalation. Preferred Experience/Skills • Interest in beauty, cosmetics, or product development., • Prior internship or 1–2 years of relevant experience in administrative or project coordination roles., • Experience working with vendors and managing timelines., • Knowledge of purchase order and inventory management processes. Education Requirements • High school diploma or equivalent required., • Associate degree or coursework in business administration, supply chain, or related field preferred., • Training or certification in project coordination or inventory management is a plus., • Proficiency in Microsoft Office Suite, especially Excel., • Continued learning in beauty industry trends and compliance standards encouraged. Benefits If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable. Commitment to Diversity As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please _ to request an accommodation. EOE/M/F/D/V/SO Applicant Communication Consent By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our and . Job Wrapping ID : #LI-AJ3

YNK is the operator-led 3PL behind fulfillment for a growing portfolio of e-commerce brands, including our own DTC brand, Veiled. We're hiring a 3PL Administrative Assistant to support the operational backbone of our warehouse and fulfillment business. This role is a strong fit if you're organized, reliable, and energized by a fast-paced environment where no two days look exactly the same — and you want a front-row seat to how a 3PL and a DTC brand run side by side. Schedule: Monday–Friday, starting at 7:00 AM Location: Elmwood Park, NJ (must be able to commute reliably) Responsibilities: • Support daily warehouse operations to keep fulfillment running on schedule, • Manage supply inventory across warehouse locations, • Oversee shift scheduling and coordinate coverage as needed, • Coordinate shipments between the corporate office and warehouse, • Communicate with internal team members and 3PL customers to keep operations on track, • Build and maintain relationships with vendors and partners to support client success, • File shipment claims and assist with managing shipping carrier relationships, • Handle general administrative tasks and assist with duties as business needs evolve, • Help identify, establish, and improve operational workflows as the company grows Requirements: • High school diploma required, • 2 to 3 years of warehouse or operations experience; exposure to e-commerce or Shopify is a plus, • Comfortable with email, basic customer communication, and filing claims; general tech literacy is required, • Strong communication skills and attention to detail, • Reliable commute to Elmwood Park, NJ; the shift starts at 7:00 AM Monday through Friday, • Ability to adapt quickly and take on varied responsibilities in a growing operation Nice to have: • College degree or coursework in operations, logistics, or a related field, • Prior experience working with a 3PL or DTC brand, • Familiarity with Shopify or similar e-commerce platforms Pay: $50,000–$55,000/year Work Location: In person Know someone who'd be a great fit? Tag them below or send us a message.

About Wakefern Wakefern Food Corp. is the largest retailer-owned cooperative in the United States and supports its co-operative members' retail operations, trading under the ShopRite®, Price Rite®, The Fresh Grocer®, Dearborn Markets®, Fairway Market®, Gourmet Garage®, DiBruno Bros.®, and Morton Williams® banners. Employing an innovative approach to wholesale business services, Wakefern focuses on helping the independent retailer compete in a big business world. Providing the tools entrepreneurs need to stay a step ahead of the competition, Wakefern’s co-operative members benefit from the company’s extensive portfolio of services, including innovative technology, private label development, and best-in-class procurement practices. About You The Retail Labor Management Administrative Assistant provides administrative, reporting, and analytical support to the Retail Labor Management team. This role assists in maintaining labor scheduling systems, preparing labor reports, managing data integrity, coordinating communications with retail locations, and supporting initiatives designed to optimize workforce productivity and labor expense management. This temporary position is located in Edison, NJ. The assignment is expected to last from 3-6 months. What You’ll Do • Collect/Enter store characteristics into Logile labor management system, • Prepare data comparisons forecast/actuals, • Staffing parameter entry - taking store hours of operations by department and entering them into the templates and uploading them into the Logile system, • Perform some system administrative work in Logile as it arises, • Communicate with retail locations to survey, collect and validate information and characteristics, • Respond to inquiries from stores and corporate partners., • Participate in department team meetings and discussions pertaining to retail information, data and collected characteristics What We Are Looking For • Minimum 2 years of college, • Exceptional MS Office skills with advanced Excel skills, • Ability to adapt to new systems, • Well-developed oral and written communication skills, • Strong organizational skills with the ability to multi-task, • Demonstrated high level of customer service, • Strong attention to detail, • Ability to interface with all levels of Wakefern / ShopRite Associates, • Ability to work 5 days onsite, 40 hours per week How you’ll succeed • Communicate Effectively: Communicates thoughts and ideas in a well-organized manner, encouraging two-way communication., • Build Relationships: Creates cross-functional partnerships through the development and maintenance of constructive and cooperative relationships., • Stay Competitive: Demonstrates a mindset of continuous improvement while exhibiting passion and enthusiasm for their work., • Embrace Change: Looks for new ways of working by supporting advancements in processes and technology., • Develop You: Identifies and capitalizes on opportunities for personal and professional career growth., • Drive for Results: Supports divisional and strategic objectives through achievement of work goals. How you’ll work • Prolonged periods of time in front of a computer Company Perks • Vibrant Food-Centric Culture, • Corporate Training and Development University, • Collaborative team environment, • Community volunteer involvement Compensation and Benefits The salary for this position is $25-$30 per hour. Placement in the salary depends on several factors, including experience, skills, education, geography, and budget considerations. Wakefern is proud to offer a comprehensive benefits package designed to support the health, well-being, and professional development of our Associates. Benefits include medical, dental, and vision coverage, life and disability insurance, a 401(k) retirement plan with company match, paid time off, holidays, and parental leave. Associates also enjoy access to wellness and family support programs, fitness reimbursement, educational and training opportunities through our corporate university, and a collaborative, team-oriented work environment. Many of these benefits are fully or partially funded by the company, with some subject to eligibility requirements.

We are looking for a seasoned, dependable office professional for our busy construction office to provide administrative and executive support. We’re an established, family-owned company with a great team. You’ll be the eyes and ears—anticipating needs, keeping track of details, and helping to keep the office running smoothly. You’ll screen calls, handle routine requests independently, and use good judgment to recognize what needs attention. You’re experienced, don’t get flustered easily, and can be firm while remaining professional and courteous. You manage competing priorities and follow through without constant direction. You learn quickly, welcome new projects and assignments, and are happy to take on new responsibilities. We are looking for someone who notices when supplies are running low and orders them without being asked, follows up on outstanding paperwork, and jumps in wherever needed—even if it’s as simple as making copies, refilling the coffee, or watering the plants. Responsibilities include: • Supporting company leadership, project managers, and the entire team., • Screening calls, taking accurate messages, and handling or routing requests., • Preparing correspondence, scanning, copying, filing, and organizing documents., • Assisting with QuickBooks, data entry, and light bookkeeping., • Ordering supplies and keeping the office stocked and organized., • Taking initiative and seeing tasks through to completion. Strong organizational skills, discretion, attention to detail, and a pleasant demeanor are essential. QuickBooks experience and comfort with Microsoft Office are a must. Commutable distance to Cranford NJ required. Competitive Salary and Benefits - Days and hours are flexible for the right person. • If this sounds like you, please submit your résumé. Please, no phone calls, no recruiters or staffing agencies.

Company Description Miller Energy, Inc. is a Manufacturer’s Representative and Distributor of Process Instrumentation, Analytical, and Control Equipment. Since 1958, we have been committed to providing unparalleled customer service and technical support in the Industrial Gas, Power, Refining, Chemical / Petro-Chemical, Food & Beverage, Water/Wastewater, and Pharmaceutical markets. Our sales team consists of highly technical professionals striving to exceed customer expectations. Role Description This is a full-time on-site Administrative Assistant role located in South Plainfield, NJ at Miller Energy, Inc. The Administrative Assistant will be responsible for providing administrative support, handling phone calls with professionalism and etiquette, communicating effectively, assisting with executive administrative tasks, and utilizing clerical skills in daily tasks. Qualifications • Administrative Assistance, Executive Administrative Assistance, and Clerical Skills, • Strong phone etiquette and communication skills, • Ability to organize and prioritize tasks effectively, • Proficiency in Microsoft Office applications, • Attention to detail and accuracy in work, • Experience in a similar role is preferred, • High school diploma or equivalent; college degree is a plus

Company: REMA FOODS, INC. has been a leader in importing quality foods since 1964. We source everyday and specialty products - like tuna, olives, oils, and mushrooms - from over 50 countries. Our clients, including Fortune 500 companies, rely on us for sourcing, quality control, logistics, and more. Find out more here:_ Purpose: The Assistant Buyer supports purchasing, replenishment, and inventory management activities through a combination of operational execution and analytical decision support. This role is responsible for maintaining purchasing and inventory data, monitoring purchase order activity, analyzing inventory and purchasing trends, and recommending actions to support product availability, inventory optimization, and business objectives. The Assistant Buyer collaborates with suppliers and cross-functional stakeholders to ensure data accuracy, operational efficiency, and the effective execution of purchasing and supply chain processes while contributing to reporting, performance measurement, and continuous improvement initiatives. Essential Job Functions: • Maintain accurate purchase order and inventory transfer records to support timely processing, tracking, and execution., • Monitor open purchase orders and follow up with suppliers on order confirmations, shipping schedules, lead times, and delivery updates., • Make purchasing and replenishment recommendations based on sales forecasts, inventory levels, supplier performance, and business needs., • Analyze inventory, sales, and purchasing data to identify trends, exceptions, and opportunities, and exercise independent judgment in recommending corrective actions to support inventory optimization and service level objectives., • Evaluate inventory risks, supply constraints, and replenishment requirements and recommend actions that support business objectives, product availability, and operational performance., • Coordinate product setup, vendor documentation, item master maintenance, and new product onboarding activities with internal stakeholders and suppliers to ensure data accuracy, process compliance, and timely product launches., • Develop, maintain, and enhance reporting tools, dashboards, and performance metrics that support business decision-making, while leading and participating in continuous improvement initiatives related to purchasing, inventory management, reporting, and operational efficiency., • Serve as a resource for purchasing and inventory data, providing analysis and recommendations that support business decisions., • Partner with Buyers and business leaders to identify opportunities to improve inventory productivity, service levels, and supplier performance. Job Requirements: • 2-4 years of experience in purchasing, inventory management, supply chain, logistics, customer service, or administrative support., • Proficiency in Microsoft Excel and the ability to work accurately with purchasing and inventory data., • Strong attention to detail, organization, and follow-through., • Effective verbal and written communication skills., • Ability to prioritize responsibilities and manage multiple tasks in a deadline-driven environment., • Bachelor’s degree in Supply Chain Management, Business, Operations, or a related field preferred; an equivalent combination of education and experience will be considered. Preferred Skills: • Experience in food importing, distribution, manufacturing, or consumer goods., • Exposure to inventory management, replenishment, or supply planning concepts., • Familiarity with Business Central, SAP, Oracle, or a similar ERP system., • Experience preparing reports and working with large datasets. Demands/Physical Requirements: • Hybrid Work Arrangement: three days remote, two days onsite., • Must be able to commute to and work from the Englewood Cliffs, NJ office., • Ability to work at a computer for extended periods and meet deadlines. Compliance Notes: This role is based in our Englewood Cliffs, NJ office and is classified as a New Jersey position. It follows a hybrid work arrangement, with three days working from home and two days in the office.

ABOUT US HS Ad North America is a full-service in-house advertising agency serving the LG Electronics network on a global level with offices in Seoul, New Jersey, Los Angeles, Toronto, Beijing, Shanghai, Tokyo, Bangkok, New Delhi, London, Dusseldorf, Moscow, Kiev, Sao Paulo, Dubai and Sydney. We manage brand communications across a wide variety of product categories from television and home entertainment, to appliances, phones, and more. We’re growing fast with a fun, collegial atmosphere, and can-do attitude. We are seeking an executive assistant to our President in our New Jersey office to provide ongoing administrative support. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. The ideal individual will have strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. They will have the ability to work independently on projects, from conception to completion, and must be able to wear many different hats as you will help keep things running smoothly and efficiently day to day. MAIN RESPONSIBILITIES: • Provide sophisticated calendar management to ensure day-to-day operations run smoothly, • Prepare agendas, presentations and reports as needed, • Partner with the administrative team to manage requests and suggestions for office improvements and ensure timely resolution, • Book travel arrangements and create detailed itineraries for the presidents and guests traveling for business trips, • Ensure office is presentable and professional at all times, • Provide support and partner in the planning of variety of events and special projects as needed KNOWLEDGE, SKILLS AND ABILITIES REQUIRED: • Bachelor’s degree and 2+ years of relevant experience in a similar role, • Strong ability to execute work with a diversity, equity, and inclusion lens, • Exercise professional discretion, • Excellent time management skills, ability to multitask and prioritize, • Exceptional organizational skills and impeccable attention to detail, • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff and external partners, • Highly resourceful team-player with ability to also be extremely effective independently, • Demonstrated ability to meet deadlines in a fast paced environment, • Proven ability to be adaptable to various competing demands, and demonstrate the highest level of customer/client service, • Strong communication skills and a can-do attitude, • Proficient in Google Suite, Mac and Microsoft Outlook, • Ability to build and develop partnerships, • Positive, solution oriented, • Bilingual in Korean is a must

Atrium is seeking on behalf of our client an Executive Assistant to Chief Information Officer based in Paramus, NJ. A background check may be run only after a conditional offer is made, where permitted by law. Position: Executive Assistant to Chief Information Officer Location: Paramus, NJ Employment Type: Full-time Compensation: $100-120k Position Overview The Executive Assistant to the Chief Information Officer provides high-level administrative and operational support to ensure the efficient functioning of the Technology organization. This role manages complex scheduling, communications, and coordination across multiple departments and external partners. The position requires strong organizational skills, discretion, and the ability to anticipate needs and proactively manage priorities. Must be legally authorized to work in the United States. Responsibilities • Provide high-level administrative and operational support to the CIO, including calendar management, meeting coordination, travel, communications, and special projects., • Coordinate cross-functional meetings, initiatives, and deliverables involving Technology, Finance, Legal, Procurement, Human Resources, Operations, and external vendors., • Oversee technology contract and vendor administration, including renewals, documentation, onboarding, and ongoing vendor coordination., • Support vendor due diligence and compliance activities, maintaining accurate records and coordinating required reviews and documentation., • Coordinate technology purchasing, invoicing, budget tracking, and vendor payment activities in partnership with Finance and Accounts Payable., • Support technology projects, leadership meetings, audits, and other department-wide initiatives by maintaining schedules, documentation, status reporting, and follow-up., • Coordinate enterprise AI and technology enablement programs, including training, workshops, communications, and stakeholder engagement., • Serve as a central point of coordination for the Technology organization, ensuring information, approvals, and action items move efficiently across teams. Required Experience/Skills • Five or more years of administrative or executive support experience, preferably in a corporate, technology, or similarly complex environment., • Experience supporting senior executives or other members of organizational leadership., • Experience with contract administration, vendor management, procurement, or related business processes., • Understanding of vendor compliance and due diligence practices., • Advanced proficiency with Microsoft Office and workplace collaboration tools., • Excellent written and verbal communication skills, with the ability to interact professionally with executives, colleagues, vendors, and external partners., • Strong organizational skills and the ability to prioritize and manage multiple deadlines simultaneously., • Excellent attention to detail and strong analytical and problem-solving abilities., • Demonstrated ability to anticipate needs, take initiative, and independently drive follow-up., • Ability and willingness to quickly learn new technologies, software applications, and business processes, including emerging AI tools., • Ability to work independently while collaborating effectively with teams across the organization., • Adaptable, receptive to feedback, and comfortable taking direction when needed., • High level of discretion, sound judgment, professionalism, and follow-through. Preferred Experience/Skills • Prior experience supporting technology or IT leadership teams., • Familiarity with vendor security and compliance documentation, such as security assessment reports, insurance certificates, and questionnaires., • Experience coordinating technology projects or enterprise initiatives., • Strong understanding of organizational workflows and cross-departmental collaboration., • Experience managing confidential information and sensitive communications. Education Requirements • Bachelor’s degree preferred; equivalent experience considered., • Coursework or certification in business administration, project management, or information technology is a plus., • Ongoing professional development in administrative or technology-related fields encouraged., • Strong commitment to continuous learning and process improvement. Benefits If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable. Commitment to Diversity As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please _ to request an accommodation. EOE/M/F/D/V/SO Applicant Communication Consent By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our and . Job Wrapping ID : #LI-AJ3

We are seeking a proactive and highly organized Administrative Assistant to support a fast-paced, collaborative accounting team. This role is ideal for someone who thrives in an environment where no two days look the same. The right candidate will be resourceful, reliable, and capable of operating with sound judgment and autonomy while helping keep day-to-day operations running smoothly. Key Responsibilities: • Provide day-to-day administrative support to the Controller, Director of Finance, and Senior Accountant, • Manage calendars, schedule meetings, and coordinate internal and external communications, • Prepare, organize, and maintain financial documents, reports, and records, • Assist with data entry, filing, and document management within accounting systems, • Handle correspondence, phone calls, and general inquiries on behalf of the finance team, • Support meeting preparation, including agendas, materials, and follow-up notes, • Help coordinate department workflows, deadlines, and special projects as needed, • Maintain confidentiality when handling sensitive financial and company informatio What We’re Looking For: • Strong administrative experience in a law firm, professional services or corporate environment, • Someone who comes from a collaborative, team-oriented workplace with an “all hands on deck” mentality, • Excellent communication skills, professionalism, and business maturity, • Ability to adapt to a fluid schedule and shifting priorities, • High level of reliability, discretion, and trustworthiness, • Energetic, proactive, and execution-focused mindset

Client Overview Our client is a mission-driven nonprofit organization dedicated to delivering meaningful programs and resources that strengthen and support the communities it serves. They are currently looking to add an Administrative Assistant to their team. Salary/Hourly Rate $25/hr Position Overview The Administrative Assistant will serve as the primary point of contact for visitors, clients, staff, and community members while also providing administrative support. The schedule is Monday through Friday, 8:30 AM to 4:30 PM. Responsibilities of the Administrative Assistant • Serve as the primary front desk contact, greeting visitors and managing incoming calls and inquiries., • Provide administrative support to executive leadership and department managers., • Coordinate employee travel arrangements, meetings, and company events., • Prepare meeting agendas, take meeting minutes, and maintain organizational records., • Manage office supplies, inventory, equipment, and purchase requests., • Support organizational technology needs, including phones, computers, and office equipment., • Assist with employee onboarding, including workstation and technology setup., • Provide backup support for reception and general office operations as needed. Required Experience/Skills For The Administrative Assistant • 3 - 5 years of administrative or office experience., • Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint., • Strong written and verbal communication skills with excellent grammar, spelling, and proofreading abilities., • Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment., • Valid driver's license with a clean driving record and able to lift up to 25 lbs. Preferred Experience/Skills For The Administrative Assistant • Bilingual in English and Spanish is a plus., • Canva and AI experience are a plus. Education Requirements • Associate's degree is preferred, along with 3 - 5 years of office-related experience. Benefits • Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

We are currently seeking an Executive Assistant to join our expanding team in Morristown, NJ . The Executive Business Assistant is responsible for providing administrative support to the CEO and Executive Vice President. From time to time, the Executive Assistant may also support other members of the Executive team with scheduling meetings, presentations and the like. Role: • Research and coordinate client events such as golfing events or dinners., • Prepare correspondence, memorandum, reports, presentations or other assigned documentation in specified software package(s)., • Administer programs, projects or processes specific to the operating unit served, and maintain spreadsheets or databases to monitor departmental information., • May research special topics as assigned., • Serve as administrative liaison with others within and outside the company., • Perform administrative personal tasks such as scheduling doctor's appointments, reconciling credit card statements, researching and coordinating contractors and managing rental properties. Must Have • Strong communication and interpersonal skills., • Strong organizational skills and attention to detail with the ability to multi-task., • Technology savvy and good with preparing and giving PowerPoint Presentations., • Proficiency in MS office products (Excel, PowerPoint, Word); Outlook; Oracle., • Ability to navigate organization and develop strong working relationships across business lines and at all levels., • Must have experience with managing/supporting "projects " or "special projects " within the corporate set-up, • 2 to10 years of experience in business administration. This is a junior to mid-level role. Artech LLC is an Equal Opportunity / Affirmative Action Employer and does not discriminate because of age, color, disability, ethnicity, marital or family status, national origin, race, religion, sex, sexual orientation, military veteran status, or any other characteristic protected by law. We are committed to attracting, retaining and maximizing the performance of a diverse and inclusive workforce About Artech Information Systems LLC Artech is a full-service staff augmentation firm dedicated to providing mission critical human capital solutions. Founded in 1992, Artech has an estimated $810M annual revenue run rate for 2019 and about 10,500 employees and consultants across the US, Canada, India, and China. Artech is a minority- and women-owned enterprise (MWBE) and is certified by the WBENC, NMSDC, and CPUC. Artech is also a NMSDC Corporate Plus member and was recently ranked as the 11th largest IT staffing firm and the #1 Largest Women-Owned IT Staffing Companies in the U.S. by Staffing Industry Analysts (SIA). As a Tier-1 Preferred Supplier to over 80 Fortune 500 clients and federal government entities, Artech has extensive staff augmentation experience in both IT and non-IT categories. Artech provides a variety of workforce solutions to meet the needs of its clients in support of job categories such as Information Technology (IT); Engineering; Professional and Managerial; Scientific, Clinical and regulatory; HR; Legal; Sales and Marketing; and Finance and Accounting.

The Axel Group is seeking a Real Estate Legal Assistant to join our client’s team in Monmouth County, New Jersey. Our client is a well-established, mid-sized law firm with more than 60 years of experience providing sophisticated legal counsel to businesses, organizations, and individuals throughout the region. The firm offers a broad range of practice areas and is particularly well regarded for its work across corporate and business law, real estate and development, land use, construction, and litigation matters. Known for combining the resources and caliber of a larger firm with a collaborative, relationship-driven environment, the organization has built a strong reputation for both the quality of its work and its long-standing client relationships. This position will provide administrative and legal support within the firm’s Real Estate practice. The ideal candidate has prior experience working within a law firm, strong document preparation and organizational skills, and the ability to manage multiple priorities and deadlines while providing a high level of support to attorneys and clients. Prior real estate experience is preferred but not required. Key Responsibilities • Provide day-to-day administrative and legal support to attorneys within the Real Estate practice, • Prepare, revise, format, and proofread legal documents, correspondence, agreements, and closing documents, • Open, maintain, organize, and close electronic and physical client and matter files, • Manage attorney calendars and coordinate client meetings, real estate closings, appointments, and important deadlines, • Communicate with clients, lenders, title companies, real estate agents, opposing counsel, and other parties involved in transactions, • Order, coordinate, and review title commitments, surveys, payoff statements, and other transaction-related documents, • Assist attorneys with residential and commercial real estate transactions from contract through closing and post-closing, • Prepare and organize closing documents, closing binders, and transaction files, • Prepare and electronically file documents as required, • Track deadlines and maintain accurate transaction and matter records, • Assist with new matter intake, time entries, expense reports, invoices, and other administrative documentation, • Answer phones and provide professional, responsive support to clients, • Provide general administrative support and assist with special projects as needed Qualifications • 1+ years of experience working within a law firm environment, • Previous experience supporting a real estate practice required, • Strong organizational and time-management skills with exceptional attention to detail, • Strong document preparation, formatting, and proofreading abilities, • Excellent written and verbal communication skills, • Ability to manage multiple assignments, priorities, and deadlines in a fast-paced environment, • Proficiency with Microsoft Office, including Word, Outlook, and Excel, • Professional demeanor with strong client-service and communication skills, • Ability to work independently while collaborating effectively with attorneys and other team members Benefits • Salary: $55,0000 - $65,000, • Health, Vision, and Dental Insurance, • 401K with Employer Contribution, • End of Year Bonuses, • PTO, Sick, and Paid Holidays

Executive Assistant – Jersey City, NJ – Full Time/Permanent Position Summary Providing effective business support to the CMO and Medical Leadership Team to achieve goals to meet our organization’s priorities. Optimal candidates should anticipate needs proactively, work efficiently and have strong interpersonal, organizational, & time management skills. The executive assistant must have strong work ethics and maintain business integrity in all actions Key Roles and Responsibilities Calendar Management: Collaborate with cross functional admins to gain alignment for alliance meetings, external partners (KOLs or HCPs) or Internal cross functional meetings. Pro-actively Monitoring & Adjusting conflicts as quickly as possible Schedule 1:1 weekly and monthly meetings Travel Arrangement and Expense Reconciliation Coordinate domestic and international travel for team while observing our travel policy and budget - this will include flights, hotels and car service and registration to conferences Reconciliation and expense reporting in a timely manner Ensure availability to handle issues that may occur during executives’ travel Effective Communication Communicate in a timely manner Manage email communication appropriately and effectively Liaise with cross functional counterparts and leadership for optimal outcomes Expanded and Ad Hoc Support Investigate system issues On/Off boarding colleagues Maintain Org Charts Maintain Distribution Lists Learn about different systems Collaborate with Administrative Support Group (ASG) to help resolve issues and gain feedback from other business support members Continue to learn the new processes and procedures introduced to be more effective to team Self-development & Continuous Improvement Dedicate10-15% of time to broadening understanding in science and medical activities as well as learning cross functional priorities and ways of working Qualifications Demonstrated excellent interpersonal, written, verbal, and visual communication and presentation skills. Ability to handle multiple tasks, manage deadlines, and prioritize work in a fast moving environment Valid drivers license required for driving corporate designated vehicle for CMO Preferably based in NJ Education Bachelor’s degree required (Business, Economics, Statistics, Data Science, or related field preferred).

Senior Executive Assistant Location: Secaucus, NJ Schedule: Onsite, 5 days per week Pay Rate: $52-$56/hour Duration: 5 month W2 contract covering a Leave of Absence Position Summary The Senior Executive Assistant provides high-level administrative and operational support to the Head of Engineering and DTC/MoT Engineering Teams, ensuring seamless day-to-day execution and alignment with business priorities. This role requires strong independent judgment, discretion, and proactive problem-solving to manage complex calendars, prioritize competing demands, anticipate executive needs, and manage sensitive communications and confidential information. The role also coordinates travel, meetings, events, offsites, and departmental initiatives while providing project and operational support as needed. The Executive Assistant leverages technology, including AI and automation tools, to enhance efficiency and productivity across administrative functions. This role travels between 0-15% of the year, depending upon priorities. Responsibilities: • Provide high-level administrative support to the Head of Engineering., • Exercise independent judgment to manage meeting priorities, decline requests, and resolve scheduling conflicts., • Proactively prioritize the executive's daily schedule and anticipate executive needs., • Coordinate domestic and international travel, including booking and recommendations., • Anticipate needs and develop solutions to support executive priorities., • Triage stakeholder inquiries and escalations., • Handle sensitive business information with discretion and confidentiality., • Process travel and expense reports., • Prepare correspondence, itineraries, agendas, and other materials., • Serve as a primary point of contact for internal and external stakeholders., • Draft, proofread, and edit documents, reports, and presentations., • Schedule, prepare for, and attend meetings., • Prepare meeting minutes, action items, and follow-up., • Coordinate conference rooms, AV, catering, and hospitality., • Manage guest registration and visitors., • Coordinate guest invitation processes for large-scale events and register department staff., • Provide project and operational support for Media Ops & Technology and Consumer Engineering., • Support special requests and departmental initiatives., • Use AI and automation tools to streamline administrative processes., • Coordinate planned activities and events, including registrations, reservations, equipment and product needs, event space, travel, and internal and external stakeholders., • Coordinate with conference and events teams, IT, security, volunteers, and other partners., • Coordinate large department orders for special events and offsites, including supplies, merchandise, and catering. Requirements: • College degree., • 7+ years supporting executives., • Proven Executive Assistant experience., • Ability to exercise independent judgment with minimal supervision., • Strategic thinking and ability to anticipate needs., • Strong interpersonal skills across all levels of an organization., • Exceptional organization and ability to multitask., • Ability to independently prioritize multiple deadlines., • Strong discretion and ability to maintain confidentiality., • Advanced Microsoft Office skills, including Word, Excel, and PowerPoint., • Experience with calendar management tools., • Creative problem-solving and proactive approach., • Strong attention to detail, integrity, and ethics., • Experience working on project-based initiatives with little supervision., • Ability to manage multiple projects and deadlines. Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors. Equal Employment Opportunity Russell Tobin is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law. Fair Chance Employment Russell Tobin is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances. Accommodations We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us. Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.

Administrative Assistant (Entry-Level) Location: Newark, NJ (Full-Time, On-Site) About the Role We are seeking a highly organized, professional, and service-oriented Administrative Assistant to support the day-to-day operations of our growing boutique law firm. This is an excellent opportunity for someone early in their career who is looking to gain experience in a fast-paced office environment while serving as a key member of our administrative team. The ideal candidate is dependable, detail-oriented, personable, and enjoys helping others. This position will play a central role in ensuring our office operates smoothly and efficiently while providing exceptional support to firm personnel and visitors. Key Responsibilities • Answer, screen, and route incoming firm telephone calls, • Manage incoming and outgoing mail, packages, and deliveries, • Collect, organize, and distribute correspondence and deliveries throughout the office, • Monitor and replenish office and kitchen supplies, • Coordinate with vendors regarding office supplies and facilities-related needs, • Assist with conference room setup and office events as needed, • Maintain reception and common areas to ensure a professional appearance, • Support day-to-day administrative and operational activities across the firm, • Assist with filing, document management, data entry, and other clerical tasks, • Provide administrative support to the Director of Operations & IT and other firm leadership as requested, • Handle special projects and additional responsibilities as assigned Qualifications • High school diploma required; Associate’s or Bachelor’s degree preferred, • 0-3 years of administrative, customer service, hospitality, or office experience, • Strong verbal and written communication skills, • Professional demeanor and customer-service mindset, • Excellent organizational and time-management abilities, • Strong attention to detail, • Ability to manage multiple priorities in a fast-paced environment, • Proficiency with Microsoft Office, including Outlook, Word, and Excel, • Ability to maintain confidentiality and exercise good judgment What We're Looking For The successful candidate will be: • Friendly, approachable, and professional, • Reliable and accountable, • Highly organized and proactive, • Comfortable interacting with firm leadership, clients, and vendors, • Eager to learn and grow professionally, • A team player who takes pride in supporting others What We Offer • Competitive compensation, • Comprehensive benefits package, • Professional development opportunities, • Collaborative and team-oriented culture, • Opportunity for career growth within a well-established professional services firm

Good morning: If the below is a match - please immediately share your resume Assistant Contract Administrator Location: Newark, NJ (Hybrid - 3 days in office) Schedule: Monday-Friday, 8:30 AM - 4:30 PM Pay Rate: $35-$45/hour Duration: Approximately 4 months Experience with Workday or similar contract management software* Position Summary The Assistant Contract Administrator supports the procurement and contract administration team by assisting with contract preparation, review, tracking, compliance, and document management. This role works closely with internal departments and external vendors to ensure contracts are accurate, organized, and properly maintained. Key Responsibilities • Assist with preparing, reviewing, and processing contracts, amendments, purchase orders, and related agreements., • Maintain contract files and documentation within Workday Strategic Sourcing (WSS)., • Track contract milestones, renewals, amendments, insurance requirements, and compliance obligations., • Review contracts for completeness and accuracy., • Coordinate approvals and documentation between internal and external stakeholders., • Generate contract status reports as needed., • Identify and escalate contract discrepancies, risks, or missing information., • Support audits and provide contract documentation when requested., • Assist with special projects and other administrative duties as assigned. Qualifications • 3-5 years of contract administration, procurement, or related experience., • Strong understanding of contract management processes and documentation., • Experience reviewing contracts, amendments, and related agreements., • Excellent organizational, communication, and time management skills., • Strong attention to detail and ability to manage multiple priorities., • Proficient in Microsoft Office (Excel, Word, Outlook)., • Experience with contract lifecycle management systems preferred. Preferred Qualifications • Experience with Workday or similar contract management software., • Higher education or public sector experience preferred., • Knowledge of procurement regulations and contract compliance requirements., • Strong analytical and problem-solving skills. This is an excellent opportunity for an experienced contract professional seeking a short-term hybrid assignment with a respected organization in Newark. Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance

Why Peachstate Hobby Game Distribution? We are one of the largest board game and TCG distributors in the United States. Our corporate office is based in Sanford, FL. We carry a full line of TCGs, miniatures, board games, card games, RPGs, dice, comics, and gaming supplies from the industry's top manufacturers. We are currently looking for a dedicated Administrative Assistant to join our team! Come help us distribute fun across the United States! Hours of business: Monday – Thursday 9:00 am – 6:00 pm; Friday 9:00 am – 5:00 pm (40 hours per week). This position could require extended hours, and occasional weekends as needed. Job Type: Full-time Salary: $18.00 - $20.00 Benefits: • 401(k) matching, • Dental insurance, • Flexible spending account, • Health insurance, • Paid time off, • Vision insurance, • Company paid life insurance Education: • High School Diploma or Equivalent; required Administrative Assistant Job Duties (including but not limited to): • Process and manage new account requests efficiently and accurately, ensuring all documentation is complete and systems are updated., • Answer and route incoming phone calls, providing exceptional customer service and acting as the primary initial point of contact for the office., • Assist with processing payments from clients during busy periods and release seasons to ensure timely processing., • Coordinate with the warehouse team to manage FedEx and UPS claims processes, including documentation, tracking and resolution., • Offer additional support for carious tasks and initiatives within the Coqui department as needs arise. Requirements: • 2+ years of administrative experience, required, • Proficient in Microsoft Office Suite (Word, Excel, Outlook)., • Strong attention to detail and accuracy in data entry and payment handling, • Excellent verbal and written communication skills, • Ability to handle client inquiries and shipping claims with professionalism and a problem-solving mindset. Demands and Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role. While performing the duties of this office position, the employee is regularly required to talk or hear, particularly in meetings, phone calls, and communication with team members. The employee frequently uses their hands and fingers to operate computers, keyboards, phones, and other office equipment. The employee is occasionally required to sit for extended periods, stand, or walk between departments or meeting spaces. The employee must occasionally lift and move office supplies or materials, generally up to 15-20 pounds. Specific vision abilities required by this position include the ability to focus on close objects, such as reading documents or working at a computer, as well as distance vision for activities such as scanning meeting rooms or monitoring remote interactions. Peachstate Hobby Distribution (PHD Games) is an Equal Opportunity Employer – Qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran or any other category protected by applicable law. • This advertisement does not constitute a promise or guarantee of employment. This advertisement describes the general nature and level of this position only. Essential functions and responsibilities may change as business needs require. The compensation and benefits information are accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law. This position may be with any affiliate of PHD Games.

The Axel Group is seeking an Environmental Assistant Project Manager for our client's team. Our client is a well-established and highly respected engineering and consulting firm with a strong presence throughout the Northeast. Known for delivering innovative infrastructure, environmental, and geotechnical solutions, the organization partners with both public and private sector clients on impactful projects that shape local communities and regional development. The Assistant Project Manager will work closely with Project Managers, engineers, scientists, field personnel, clients, contractors, and regulatory agencies to help ensure projects are completed safely, efficiently, on schedule, and in accordance with applicable environmental regulations and project requirements. This role will provide a combination of project management, technical documentation, field coordination, environmental compliance, and client interaction, with opportunities to take on increasing responsibility as experience develops. Key Responsibilities • Assist Project Managers with the planning, coordination, and execution of environmental projects from initiation through completion., • Coordinate and oversee environmental field activities, including site investigations, sampling, monitoring, remediation, and environmental compliance activities., • Conduct and document field observations and prepare detailed field reports, daily reports, photographs, logs, and other project documentation., • Assist with the preparation of environmental reports, technical summaries, work plans, proposals, specifications, and regulatory submittals., • Review project documentation, field data, laboratory analytical results, and other technical information for completeness and accuracy., • Assist with environmental investigations, site assessments, soil and groundwater sampling, and remediation projects., • Coordinate with subcontractors, laboratories, drilling contractors, remediation contractors, and other third-party vendors., • Track project schedules, budgets, deliverables, and outstanding tasks while communicating potential issues to the Project Manager., • Assist with project cost tracking, invoicing, change orders, and other administrative aspects of project management., • Communicate with clients, property owners, contractors, regulatory agencies, and other project stakeholders in a professional manner., • Help ensure projects comply with applicable federal, state, and local environmental regulations and permit requirements., • Support preparation for and participation in client meetings, project meetings, and site meetings., • Maintain organized project files and ensure documentation is completed in accordance with company procedures., • Perform occasional travel to project sites throughout New Jersey and the surrounding region., • Participate in field activities that may require working outdoors and in varying weather conditions., • Other duties and responsibilities as assigned. Qualifications • Bachelor’s degree in Environmental Science, Environmental Engineering, Geology, Civil Engineering, or a related field., • Approximately 2–5 years of experience in environmental consulting, engineering, construction, remediation, environmental compliance, or a related field preferred., • Previous experience with environmental field investigations, sampling, remediation, or regulatory compliance is a plus., • Strong written and verbal communication skills., • Ability to read and interpret technical documents, site plans, specifications, and environmental reports., • Strong organizational skills with the ability to manage multiple projects, priorities, and deadlines., • Proficiency with Microsoft Office, particularly Word and Excel., • Experience with environmental databases, GIS, AutoCAD, or other technical software is a plus., • Ability to work independently in the field while also functioning effectively as part of a project team., • Valid driver’s license and reliable transportation required., • OSHA 40-Hour HAZWOPER certification is preferred, but not required. Preferred Experience Candidates with experience in any of the following areas are encouraged to apply: • Phase I and Phase II Environmental Site Assessments, • Soil and groundwater investigations, • Environmental sampling and monitoring, • Remedial investigations and remedial actions, • NJDEP regulatory programs and environmental permitting, • Underground storage tanks, • Brownfield redevelopment, • Construction environmental compliance, • Environmental due diligence, • Site remediation and redevelopment, • Preparation of environmental reports and regulatory submissions What We're Looking For The ideal candidate is an organized and motivated environmental professional who wants to develop both their technical and project management skills. The successful candidate will be comfortable splitting their time between office-based project coordination and fieldwork and will have the initiative to take ownership of assigned responsibilities. Strong candidates will demonstrate attention to detail, sound judgment, professional communication skills, and an interest in developing into a Project Manager with increasing responsibility for clients, budgets, schedules, and project teams. Career Growth This position offers an opportunity to work alongside experienced environmental professionals and Project Managers while gaining exposure to a broad range of environmental consulting projects. As experience and technical knowledge develop, the Assistant Project Manager will have the opportunity to assume greater responsibility for project management, client relationships, field operations, budgets, schedules, and technical deliverables.

Atrium is seeking on behalf of our client an Executive Assistant, Legal Department based in Parsippany, NJ. A background check may be run only after a conditional offer is made, where permitted by law. Position: Executive Assistant, Legal Department Location: Parsippany, NJ Employment Type: Full-time Compensation: $100-110k Position Overview The Executive Assistant will provide high-level administrative and organizational support to the Legal Department, ensuring seamless coordination of schedules, communications, and departmental processes. This role requires a proactive, detail-oriented professional who can manage multiple priorities in a fast-paced environment while maintaining confidentiality and professionalism. The position involves close collaboration with attorneys, internal teams, and external partners to support legal and business objectives. Must be legally authorized to work in the United States. Responsibilities • Calendar & Executive Coordination: Manage complex calendars for Legal team members, including scheduling, rescheduling, and coordinating meetings., • Travel Arrangements: Organize domestic and international travel, itineraries, and related logistics., • Meeting Preparation: Prepare meeting materials and ensure all logistical details are addressed in advance., • Conflict Management: Anticipate scheduling conflicts and proactively identify solutions., • Legal Billing & Finance: Review legal invoices for accuracy and compliance; act as primary contact for outside counsel billing inquiries., • Budget Coordination: Work with Finance on budgets, expense reports, and billing activity; maintain organized financial records., • Project Support: Provide administrative support for legal projects, compliance tracking, and department-wide initiatives., • Communication Management: Monitor and organize incoming correspondence; ensure timely responses to critical requests., • Cross-Functional Collaboration: Build strong relationships with internal teams and external partners to facilitate smooth operations. Required Experience/Skills • Minimum 5 years of experience providing executive or senior-level administrative support in a fast-paced environment., • Strong organizational skills with the ability to manage multiple priorities independently., • Proficiency in Google Workspace (Calendar, Sheets, Slides) and ability to learn new systems quickly., • Excellent judgment, discretion, and problem-solving skills., • Strong interpersonal and communication skills, with a professional demeanor. Preferred Experience/Skills • Experience in a legal or corporate environment is helpful but not required., • Familiarity with legal billing systems, expense management, and document management tools., • Interest in leveraging AI-powered tools to improve workflows and efficiency., • Ability to remain composed and solutions-oriented under pressure., • Flexible and collaborative approach to supporting team needs. Education Requirements • Bachelor’s degree or equivalent professional experience preferred. Benefits If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable. Commitment to Diversity As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please _ to request an accommodation. EOE/M/F/D/V/SO Applicant Communication Consent By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our and . Job Wrapping ID : #LI-AJ3

Company: LX Pantos America, Inc. Job Title: Cost Analyst Position Level: Assistant (Entry-Level) OVERALL SUMMARY OF THE POSITION The Cost Analyst position functions as a business support person to the upper management team including planning and finance management team. The position assists in effectively managing and controlling the local business and is responsible for warehouse level costs and control including general accounting, cost accounting, bill of material audits, inventory reconciliations, and cost analysis. The position supports month-end close and special projects as requested and works closely with our partner, i.e. LGEUS logistic team to understand issues and how they impact the financial results as well as educate/inform department(s) on cost divers and variances. Primary Responsibilities Labor Data Management • Maintain an accurate database of headcount, labor hours, compensation, overtime usage, and other labor related cost elements across all departments., • Develop and continuously update a centralized labor database containing key information for both current employees and planned future staffing. Budgeting and Forecasting Support • Support the preparation of annual and monthly labor cost budgets, including headcount planning and labor expense forecasts., • Conduct variance analysis by comparing budgeted labor costs with actual results, highlighting deviations and underlying causes. Data Entry and Documentation Control • Enter labor‑related data—including work hours, schedule changes, and compensation adjustments—into internal systems with accuracy and timeliness., • Collaborate with HR and Operations teams to ensure data integrity and proper document retention. Labor Cost & Productivity Analysis • Assess workforce deployment, staffing levels, labor efficiency, and production volume to identify opportunities for labor cost optimization., • Evaluate the financial impact of changes in staffing models, schedules, or labor policies. Invoice Review and Compliance Support • Review and process labor‑related invoices such as outsourced labor, temporary staffing, or contractor services., • Ensure compliance with internal labor policies, overtime rules, and financial controls. Administrative and Cross‑Functional Support • Handle ad‑hoc labor cost analyses and special reporting requests., • Provide general analytical and administrative support as assigned by supervisors. Qualifications & Requirements Education • Bachelor’s degree in Finance, Accounting, Business Administration, Economics, Industrial Engineering, or a related field., • Professional certifications (CMA, CPA, or similar) are a plus but not required. Experience • 1–2 years of experience in cost analysis, financial analysis, labor planning, workforce analytics, or related roles., • Experience working in manufacturing, operations, supply chain, or HR analytics environment is preferred. Technical Skills • Korean Proficiency Preferred (Speaking, Writing, Reading), • Strong proficiency in Excel (advanced formulas, pivot tables, data modeling)., • Familiarity with ERP systems (SAP, Oracle, Workday, or similar)., • Experience working with labor management systems or workforce analytics tools is a plus., • Ability to interpret large datasets and translate findings into actionable insights. Analytical & Professional Skills • Strong analytical thinking with high attention to detail and accuracy., • Ability to identify cost trends, variances, and operational inefficiencies., • Excellent communication skills with the ability to present complex data clearly., • Strong organizational and time‑management abilities. Interpersonal Skills • Collaborative mindset with the ability to work cross‑functionally (HR, Finance, Operations)., • Ability to maintain confidentiality of sensitive labor and compensation data., • Proactive, self‑motivated, and adaptable in a fast‑paced environment Compensation: $ 60,000 ~ $ 65,000 / year Job Type: Full-Time, Regular Job Location: Englewood Cliffs, NJ 07632 Business Hours: Mon-Fri 08:00 AM to 5:00 PM

Atrium is seeking on behalf of our client an Administrative Assistant based in Caldwell, New Jersey. A background check may be run only after a conditional offer is made, where permitted by law. Position: Administrative Assistant Location: Caldwell, New Jersey Employment Type: Full-time Compensation: $55,000-$65,000 Position Overview Clearcom Wireless Services, LLC, a growing telecommunications contracting company specializing in the installation, expansion, and maintenance of wireless communications infrastructure, is seeking an organized, detail-oriented Administrative Assistant to join our Fairfield, NJ office. This position provides essential administrative support across the organization and serves as a key point of contact for customers, vendors, and employees. The Administrative Assistant collaborates closely with Finance, Operations, and Field teams to ensure smooth day-to-day processes. Must be legally authorized to work in the United States. Responsibilities • Serve as the primary point of contact for the office, answering and directing incoming calls and assisting customers, vendors, and visitors professionally., • Handle phone and email communication with customers and vendors, providing information and routing inquiries appropriately., • Provide daily administrative support to Finance and Operations departments to maintain workflow efficiency., • Coordinate Certificate of Insurance (COI) requests, including requesting, tracking, and distributing certificates as needed., • Order office and operational supplies, maintaining appropriate inventory levels., • Accurately enter receipts, expenses, and related data into the company’s internal management system., • Assist with onboarding new customers and vendors by gathering and maintaining required documentation., • Support employee health and dental benefit administration, including renewals, additions, and cancellations., • Maintain organized files, records, and administrative documentation for easy retrieval., • Assist with general office administration and other tasks or projects as needed. Required Experience/Skills • 1+ years of administrative, office, receptionist, or related experience preferred., • Highly organized with excellent attention to detail and follow-through., • Strong verbal and written communication skills with a professional and personable telephone manner., • Comfortable interacting with customers, vendors, employees, and internal teams., • Ability to manage multiple priorities and stay organized in a fast-paced environment., • Proficiency with Microsoft Word, Excel, and Adobe; ability to learn new software and processes., • Ability to work independently while collaborating closely with Finance and Operations teams. Preferred Experience/Skills • Experience in construction, telecommunications, or other field-service industries is a plus but not required., • Familiarity with administrative processes related to insurance certificates and benefits administration., • Strong problem-solving skills and adaptability to changing priorities., • Previous experience supporting multiple departments simultaneously., • Knowledge of basic accounting or expense entry processes. Education Requirements • High school diploma or equivalent required., • Associate degree in Business Administration or related field preferred., • Additional coursework or certification in office administration is a plus., • Demonstrated proficiency in computer applications and office software., • Commitment to ongoing learning and professional development. Benefits If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable. Commitment to Diversity As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please _ to request an accommodation. EOE/M/F/D/V/SO Applicant Communication Consent By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our and . Job Wrapping ID : #LI-AJ3

Pay: $75,000.00 - $90,000.00 per year WHY THIS IS A GREAT OPPORTUNITY • Join a well-established, full-service law firm with nearly a century of history and a culture built on collaboration, integrity, and genuine care for its people, • Work on substantive, meaningful matters — estate and probate litigation, guardianship proceedings, and general equity — supporting experienced Partners and attorneys in a respected Elder Law and Trusts & Estates practice, • A role with real variety — no two matters are the same, and you'll develop deep familiarity with both litigation workflows and sensitive estate/fiduciary proceedings, • Be part of a team where legal assistants are valued contributors, not just administrative support, • Competitive compensation plus eligibility for discretionary year-end bonuses and merit-based increases, • Comprehensive benefits: medical, dental, vision, life and disability insurance, 401(k), generous paid time off, and access to additional voluntary programs, • A firm that takes work-life balance seriously and actively invests in the professional growth of its staff Location: This is a full-time, in-person role based in our Roseland, NJ office — a collaborative, professional environment where the litigation team works closely together and strong working relationships are part of the culture. Note: This role requires 4+ years of legal assistant experience supporting litigation attorneys in a law firm setting. Experience with probate, guardianship, estate administration, or general civil/equity litigation is strongly preferred. Candidates without law firm litigation backgrounds will not be considered. ABOUT US We are a well-regarded, full-service law firm with a proud history dating back to 1930 and a practice spanning 30+ areas of law — from Elder Law, Trusts & Estates, and litigation to corporate transactions, real estate, and beyond. Our team is made up of dedicated professionals who share a commitment to client service, collaboration, and creative problem-solving. We represent individuals, families, and businesses across the country, and we take pride in the inclusive, supportive culture we've built over nearly 100 years. Confidential Employer. JOB DESCRIPTION • Prepare, revise, proofread, and finalize legal documents including pleadings, motions, certifications, orders to show cause, probate and guardianship filings, and correspondence, • Electronically file documents in state and federal courts including NJ E-Courts, NYSCEF, and PACER — with accuracy and attention to jurisdiction-specific requirements, • Assist with guardianship and probate litigation matters: assembling filings, coordinating supporting documentation, and tracking court requirements and deadlines, • Coordinate and maintain attorney calendars including court appearances, depositions, mediations, hearings, client meetings, and critical filing deadlines, • Support matters involving fiduciary roles such as Executor, Trustee, and Guardian Ad Litem — tracking required actions and deadlines throughout, • Assist with discovery management, document productions, exhibit preparation, and trial support, • Communicate professionally with clients, courts, opposing counsel, and third parties regarding scheduling, document requests, and case status, • Maintain organized physical and electronic case files across probate, general equity, and civil litigation matters, • Enter attorney time, assist with billing coordination, and support overall matter management, • Manage competing priorities across multiple attorneys in a fast-paced, deadline-driven environment QUALIFICATIONS • 4+ years of legal assistant experience supporting litigation attorneys in a law firm environment required, • Experience with probate litigation, guardianship, estate administration, or general civil/equity litigation strongly preferred, • Bachelor's degree, paralegal certificate, or equivalent experience preferred, • Strong knowledge of New Jersey court procedures and e-filing systems; NY and CT experience a plus, • Proficiency in Microsoft Office (Word, Outlook, Excel), • Experience with document management systems such as NetDocuments, SurePoint, or similar platforms preferred, • Strong organizational and time-management skills with the ability to juggle multiple priorities, • Excellent written and verbal communication skills, • High level of discretion in handling sensitive client and family matters, • Ability to work independently while collaborating effectively with a team WHY YOU WILL LOVE WORKING HERE This isn't a role where you'll be buried in routine tasks. You'll be handling substantive, varied matters — probate disputes, guardianship proceedings, estate litigation — alongside experienced attorneys who rely on their legal assistants as true partners. The firm has built its reputation over nearly 100 years on collaboration, integrity, and treating every member of the team with respect. You'll find a supportive culture, opportunities to grow, and work that actually matters to the clients and families you're helping. If you're a litigation legal assistant who wants a senior-level role at a firm that values what you bring to the table, this is it. JPC-1214 Benefits: • Dental insurance, • Paid time off, • Retirement plan, • Vision insurance

Job Title: Recruiting Assistant/Sourcer Location: Red Bank, NJ HUGE opportunity for career growth Temp to Perm, 20hrly to start Once promoted, base salary + commission! HUGE opportunity for career growth! Are you eager to kick-start your career in recruitment? We’re looking for a Recruiting Assistant to join our team and help us find top talent! No experience is needed—we’ll provide all the training you need to succeed. What You’ll Do: • Search for resumes and potential candidates using job boards and online tools., • Organize and maintain candidate information in our systems., • Match resumes to open roles and share qualified candidates with the team., • Provide administrative support to the recruiting team as needed., • Learn about the recruitment process and contribute to our team’s success. What We’re Looking For: • Basic computer skills and the ability to navigate online platforms., • Strong attention to detail and organizational skills., • A positive attitude, eagerness to learn, and a proactive mindset., • No prior experience is required—just a willingness to dive in and grow! Why Join Us? • Comprehensive training to help you build valuable skills in recruitment., • A collaborative and supportive work environment., • Opportunities for growth and advancement within the company. If you’re ready to start an exciting journey in recruitment, we want to hear from you! Apply today and take the first step toward a rewarding career.

About Us We are a private single-family office based in Englewood, New Jersey. Our office supports both the personal and household administrative needs of the family and the operations of a small in-house investment group focused on long-term portfolio strategy. This is a small, discreet, and high-trust environment where professionalism, judgment, and attention to detail matter. We are looking for someone experienced, reliable, easy to work with, and comfortable working closely with principals and advisors in a private office setting. About the Role We are seeking a part-time, hourly Administrative Assistant to provide approximately 18 hours per week of on-site support (~6 hours, 3 days per week). The role is expected to be roughly split between family/household administrative support and investment office support. This position is well suited for an experienced administrative or executive assistant who enjoys variety, values flexibility, and is looking for steady part-time work rather than a full-time role. The ideal candidate will have some past experience as an administrative assistant at an investment firm or related financial services firm. What You'll Do • Provide comprehensive administrative support including managing calendars, scheduling, travel arrangements, and household logistics., • Coordinate with vendors, service providers, attorneys, accountants, and outside professionals., • Assist with errands, correspondence, reservations, and day-to-day administrative needs., • Track expenses, process invoices, and assist with light bookkeeping., • Help maintain orderly systems for both family office and investment office workflows., • Handle sensitive information with discretion and sound judgment. What We're Looking For • 5+ years of administrative assistant, executive assistant, or office support experience., • Prior experience in a financial services firm, family office, RIA, hedge fund, private equity firm, or similar environment preferred., • Exceptional discretion, confidentiality, and professionalism., • Strong organizational skills and careful attention to detail., • Proficiency with Microsoft Office and calendar/email tools., • Comfort working independently in a small-office environment., • Clear written and verbal communication skills., • Ability to manage both personal/household and business/investment-related tasks.

We are seeking an organized and detail-oriented Administrative Assistant to support the Accounting and Finance team for our legal client. This role will provide day-to-day administrative support in a professional, fast-paced environment and is ideal for someone who is comfortable managing multiple priorities, handling detailed information, and following through on time-sensitive tasks. Responsibilities • Provide administrative support to the Accounting and Finance team, • Perform accurate data entry and maintain organized records, • Prepare and coordinate mailings, correspondence, and other documents, • Conduct follow-ups with internal teams and external contacts as needed, • Manage calendars, meetings, and scheduling, • Assist with tracking information, documents, and deadlines, • Handle routine administrative tasks and help keep department workflows organized, • Support additional projects and responsibilities as needed Qualifications • Prior experience in a professional services environment is required, such as a law firm, CPA/accounting firm, financial services organization, or similar professional setting, • 2+ years of administrative, office, or team support experience, • Strong attention to detail and accuracy, • Excellent organizational and follow-up skills, • Ability to manage multiple tasks and priorities in a deadline-driven environment, • Strong written and verbal communication skills, • Proficiency with Microsoft Office, including Outlook, Word, and Excel, • Professional, dependable, and comfortable working with confidential information Ideal Background The ideal candidate will have experience supporting a professional services organization where accuracy, organization, confidentiality, and follow-through are essential. Experience within a law firm, CPA/accounting firm, or finance organization is strongly preferred.

Position Overview The Assistant Property Manager supports the overall management and daily operations of a residential community by partnering with the Property Manager to deliver exceptional resident experiences, maintain operational excellence, and achieve occupancy and financial goals. This role assists with resident relations, apartment readiness, reputation management, service request follow-up, administrative functions, and team leadership while ensuring company standards are consistently met. The Assistant Property Manager works closely with the Property Manager, Maintenance Manager, Leasing team, residents, vendors, and corporate departments to ensure the community operates efficiently and provides an outstanding living experience. Essential Duties and Responsibilities Property Operations • Assist the Property Manager in the day-to-day operations of the community., • Coordinate and oversee apartment turn schedules to ensure units are completed on time and meet company standards., • Facilitate move-in inspections to ensure apartments are ready for new residents., • Conduct rent-ready inspections to ensure apartments are prepared for leasing tours., • Oversee the move-out inspection process and communicate deficiencies with the Maintenance Manager., • Monitor community appearance and identify operational needs requiring attention., • Maintain office organization, cleanliness, and inventory of office supplies. Resident Relations • Serve as a primary point of contact for residents, providing exceptional customer service., • Address resident questions, concerns, and complaints professionally and promptly., • Manage incoming phone calls, emails, and voicemails., • Coordinate resident communications and follow up to ensure timely issue resolution., • Assist with lease administration and resident documentation as needed., • Foster positive resident relationships to improve resident retention and satisfaction. Reputation Management • Monitor online reviews and resident feedback across various platforms., • Respond to resident reviews in accordance with company standards., • Encourage satisfied residents to submit positive online reviews., • Partner with the Property Manager to improve resident satisfaction and community reputation. Service Request Coordination • Monitor service requests and ensure timely completion by the Maintenance team., • Follow up with residents regarding completed work orders., • Escalate unresolved maintenance concerns to the appropriate team members., • Maintain communication between residents and the Maintenance Department. Team Leadership & Collaboration • Assist with training, coaching, and supporting leasing and administrative team members., • Promote a positive, collaborative work environment., • Communicate regularly with the Property Manager and Maintenance Manager regarding operational priorities., • Assist in implementing company policies, procedures, and operational initiatives. Resident Engagement & Community Events • Coordinate and assist with resident events and community engagement activities., • Support initiatives that enhance resident satisfaction and strengthen community relationships. Administrative & Financial Support • Assist with daily administrative responsibilities, including resident files and documentation., • Support rent collection, delinquency follow-up, and other financial processes as assigned., • Assist with reporting, recordkeeping, and operational documentation., • Maintain accurate records in Yardi and other company systems. Additional Responsibilities • Perform other job-related duties as assigned based on business needs. Education • High school diploma or equivalent required., • Associate's or Bachelor's degree in Business Administration, Property Management, Hospitality, or a related field preferred. Experience • Minimum of 2–4 years of experience in residential property management, leasing, or customer service preferred., • Previous experience in an Assistant Property Manager or Leasing Manager role strongly preferred. Knowledge, Skills & Abilities • Excellent interpersonal and communication skills., • Strong customer service and conflict resolution abilities., • Ability to lead and motivate team members., • Strong organizational and time management skills., • Ability to prioritize multiple tasks in a fast-paced environment., • Working knowledge of residential property management operations., • Familiarity with Yardi property management software preferred., • Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel., • Ability to analyze problems and implement effective solutions., • Strong attention to detail and follow-through. Work Schedule & Availability • Tuesday through Saturday during standard business hours., • Ability to work evenings, weekends, and holidays as business needs require., • Flexibility to work additional hours to support leasing goals, resident needs, and operational priorities. Essential Functions • Support the daily management and operations of the community., • Coordinate apartment readiness and inspections., • Provide exceptional resident service and issue resolution., • Monitor service requests and resident follow-up., • Support leasing, administrative, and financial operations., • Assist with team leadership and operational oversight., • Maintain accurate records and ensure compliance with company policies. Physical Requirements • Ability to sit, stand, and walk throughout the workday., • Ability to frequently tour apartment homes and community grounds., • Ability to climb stairs as necessary., • Ability to occasionally lift up to 15 pounds., • Ability to use computers, telephones, printers, copiers, and other standard office equipment. Work Environment • Office-based environment within a residential apartment community., • Frequent interaction with residents, prospects, vendors, contractors, and internal departments., • Fast-paced environment requiring multitasking, organization, and strong customer service skills., • Regular walking throughout the property to conduct inspections and support community operations. About The KRE Group The KRE Group is a family-owned real estate investment and management company dedicated to building high-quality living and workspaces across New Jersey and Pennsylvania. Since 1979, KRE has specialized in real estate investment, development, and property management. KRE has leveraged its exceptional base of human and physical capital to expand intelligently and take advantage of emerging economic and cultural trends. The KRE Group conducts background checks and motor vehicle record (MVR) checks, where applicable, as a condition of employment. The KRE Group is an Equal Opportunity Employer and is committed to creating an inclusive workplace for all employees. Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Employee assistance program, • Health insurance, • Life insurance, • Paid time off, • Parental leave, • Referral program, • Retirement plan, • Tuition reimbursement, • Vision insurance Work Location: In person

Client Overview Our client is a large and growing medical practice with multiple sites across New Jersey, specializing in orthopedics and physical therapy treatments. Our client is seeking a Medical Assistant to support orthopedic providers by delivering high-quality clinical and administrative assistance in a fast-paced specialty practice. Salary/Hourly Rate $45k - $52k Position Overview The Medical Assistant will support orthopedic providers by delivering high-quality clinical and administrative assistance in a fast-paced specialty practice. This role involves direct patient care, coordination of clinical services, and ensuring a smooth patient experience from check-in to follow-up. Responsibilities Of The Medical Assistant • Prepare exam rooms and ensure appropriate orthopedic equipment and supplies are available., • Escort patients to exam rooms; obtain and document vital signs, medical history, pain levels, and chief complaint., • Assist providers with orthopedic examinations, procedures, injections, casting, splinting, bracing, and wound care (as trained and permitted)., • Prepare patients for imaging studies and coordinate with radiology staff as needed., • Perform and document basic clinical tests, including range-of-motion measurements and simple functional assessments., • Provide patient education on post-operative care, brace use, crutch or walker training, and home exercise instructions per provider guidance., • Maintain infection control standards, including cleaning and disinfecting exam rooms and equipment between patients., • Manage medication and injection supplies and follow protocols for medication handling and documentation. Required Experience/Skills For The Medical Assistant • Current Medical Assistant certification (CMA, RMA, CCMA, or equivalent), or eligibility to obtain certification within the required timeframe., • Current BLS/CPR certification. Preferred Experience/Skills For The Medical Assistant • Previous experience in orthopedics, sports medicine, or another musculoskeletal specialty., • Experience with electronic health records (EMR). Education Requirements • High school diploma or equivalent., • Completion of an accredited Medical Assistant program or equivalent clinical training. Benefits • Medical, Dental, Vision, PTO, 401k match

About the Role The Senior Executive Assistant serves as the operational partner to the Executive Office, integrating business and personal priorities across calendar management, executive preparation, travel, relationship coordination, and follow-through. The role requires extensive private aviation experience, exceptional judgment, and the ability to anticipate needs in a fast-moving, high-demand environment. The role operates at the intersection of the executive’s business and personal life. Priorities may shift quickly—from a critical business meeting or investor engagement to complex international travel, private aviation, personal commitment, or an unexpected logistical issue. Success requires exceptional judgment, discretion, stamina, attention to detail, and a willingness to take ownership at every level. No task is too small when it contributes to the effectiveness of the Executive Office. The right person remains calm under pressure, raises questions when appropriate, and understands that exceptional executive support depends on anticipation, preparation, and follow-through. Responsibilities • Own a highly complex and frequently changing executive calendar, using judgment to prioritize commitments, protect executive time, resolve conflicts, and coordinate business and personal priorities as one integrated schedule., • Maintain a forward-looking view of the schedule, anticipating what will be required hours, days, and weeks in advance and identifying conflicts, missing information, or logistical issues before they become problems., • Research, develop, and generate comprehensive executive briefing materials, including daily schedule briefs, meeting briefs, trip briefs, agendas, itineraries, background summaries, attendee profiles, relationship context, and tracking materials. Synthesize relevant information into clear, concise materials that ensure the executive is fully prepared for each commitment., • Own the administrative lifecycle of meetings from scheduling through follow-up, including attendees, agendas, background information, materials, logistics, action items, and next steps. Proactively obtain required presentations, reports, financials, and other supporting materials from internal and external stakeholders in advance of meetings., • Manage highly detailed domestic and international travel across business and personal commitments, including significant private aviation activity, commercial travel, accommodations, ground transportation, dining, meetings, events, and contingency planning., • Partner closely with the aviation team on aircraft scheduling, passenger coordination, manifests, catering, luggage, ground transportation, international requirements, and changing travel plans. In-depth knowledge of private aviation is required for this role., • Develop and maintain strong relationship intelligence, including an understanding of key business and personal relationships, relevant history and context, contact information, preferences, and the appropriate level of priority and responsiveness., • Exercise thoughtful gatekeeping and sound judgment regarding access, scheduling, requests, and competing priorities. Recognize when a matter can be handled independently and when questions, sensitivities, or competing priorities should be communicated within the Executive Office., • Track decisions, approvals, commitments, requests, and follow-up items to ensure nothing falls through the cracks and delegated matters are confirmed through completion., • Manage executive expenses, records, and supporting documentation, including receipts, approvals, travel records, and other relevant materials, ensuring information is organized, current, accessible, and appropriately retained for finance, audit, and historical tracking purposes., • Coordinate seamlessly with senior leadership, other Executive Assistants, aviation, family office resources, household and estate staff, drivers, external partners, and other individuals supporting business and personal priorities., • Step into problems and solve them. The successful candidate is resourceful, persistent, highly service-oriented, and willing to take responsibility for matters that may not fall neatly within a traditional job description. Qualifications Required Skills • The successful candidate stays several steps ahead by treating details, follow-through, and confirmation as essential. A task is complete only when the outcome—not merely the request or delegation—has been confirmed., • They possess the stamina to maintain the same level of judgment, responsiveness, accuracy, and attention to detail throughout demanding and frequently changing days. Speed does not come at the expense of accuracy., • They understand relationships and context, know when to exercise independent judgment, and recognize when a question or issue should be raised within the Executive Office., • Most importantly, they anticipate. The executive should rarely need to ask whether the schedule is confirmed, materials have been received, transportation is arranged, or the next commitment has been prepared for—the successful candidate has already asked and answered those questions. Preferred Skills • 10+ years of experience supporting a CEO, founder, principal, family office executive, or similarly demanding C-suite leader., • Significant experience supporting an executive whose business and personal schedules are closely integrated., • In-depth private or corporate aviation experience required, including experience working with flight departments, pilots, FBOs, aircraft management resources, and complex domestic and international private travel., • Exceptional calendar management, executive preparation, and organizational skills., • Demonstrated ability to anticipate needs and operate proactively with limited direction., • Strong relationship-management skills and the ability to understand and retain context across a broad network of business and personal relationships., • Exceptional judgment, discretion, resourcefulness, and attention to detail., • Demonstrated ability to remain calm, accurate, and effective through long, demanding, and rapidly changing days., • Highly service-oriented and comfortable handling responsibilities across both business and personal environments., • Excellent written and verbal communication skills., • Experience within private equity, investment management, family office, real estate, financial services, entrepreneurship, or another high-performance environment strongly preferred., • Bachelor’s degree preferred or equivalent professional experience. Pay range and compensation package $120,000-$140,000 plus discretionary bonus Travel and Schedule • Full-time, in-office role, five days per week., • Flexibility beyond traditional business hours is required based on executive schedules, travel, and priorities., • Availability for early mornings, evenings, weekends, and time-sensitive matters will periodically be required., • Some travel may be required.

Seeking an Accounting Administrative Assistant for our Hackensack, New Jersey Office. This position will report to the New Jersey Office five days per week. Key Responsibilities: • Scan and file accounting documents and records., • Respond to internal and external emails in a timely and professional manner., • Facilitate check signing and ensure proper documentation., • Process credit card payments accurately and securely., • Provide general administrative support to the accounting department.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. This role is fully in office, Monday-Friday (standard hours of 8:30-5pm) Depending on experience, this role is paying between $50-52k base. Responsibilities Coordinate patient appointments and nurse-to-patient interactions, ensuring schedules and workflows run smoothly. Schedule, confirm, and coordinate client and patient meetings while maintaining clear and timely communication. Answer incoming calls and provide professional, responsive support to patients, clients, and internal teams. Enter and maintain accurate patient and administrative data within electronic systems. Scan, upload, index, and manage electronic medical records to ensure documentation is accurate, organized, and easily accessible. Support day-to-day administrative operations and help streamline processes to improve efficiency and the overall patient experience. Qualifications • Bachelor's degree or equivalent experience, • Strong interpersonal, customer service and communication skills, • Ability to multitask, • Proficient in Microsoft Office suite Benefits: • 401k, • Healthcare benefits – company covers entire deductible (united healthcare/oxford) … No dental/no vision at this time

Company Description The Law Offices of Terry Webb is a professional legal practice serving clients with a focus on quality representation and personalized service. The firm values efficiency, accuracy, and confidentiality in all aspects of its work. Team members collaborate closely with attorneys to support case preparation and client service. The office environment emphasizes professionalism, clear communication, and respect for clients and colleagues. Administrative staff play an important role in maintaining organized operations and a positive client experience. Role Description The Administrative Assistant is a full-time, on-site role based in Morristown, NJ. This role supports attorneys and office staff by managing phone calls, greeting visitors, scheduling appointments, and maintaining calendars. Daily responsibilities include organizing files, preparing and updating documents, handling incoming and outgoing mail, and ensuring that client information is accurately recorded and securely stored. The Administrative Assistant will also assist with billing and invoicing tasks, coordinate meetings, and help maintain office supplies and equipment. The role requires consistent professionalism, attention to detail, and the ability to handle confidential information with discretion while providing courteous support to clients and colleagues. Qualifications • Strong Administrative Assistance and Clerical Skills, including filing NJ- Ecourts, data entry, document preparation, and general office coordination., • Professional Phone Etiquette and Communication skills, with the ability to interact courteously and clearly with clients, colleagues, and external contacts., • Experience in Executive Administrative Assistance or supporting attorneys or senior professionals, including calendar management and meeting coordination., • Ability to maintain confidentiality, manage multiple tasks, and prioritize in a fast-paced legal office environment., • Proficiency with office software MyCase software preferred (e.g., word processing, spreadsheets, email, calendar tools) and comfort learning legal or case-management systems., • College degree or additional training or education in business, administration, or legal studies is a plus., • Previous experience in a law office for at least three (3) years