Administrative support jobs in Birmingham - Page 6Create job alerts

HR & Payroll (Sage) Administrator Location: Birmingham Salary: £34,231 Contract: Permanent / Full-time About the Role An established manufacturing organisation is looking for an experienced HR & Payroll Administrator to join its busy HR team. This is a great opportunity for someone who enjoys working in a fast-paced environment and is confident managing payroll processes for both weekly and monthly paid employees. You will play a key part in delivering efficient payroll administration, ensuring accurate and timely payments, maintaining employee data, and supporting the wider HR function when required. Key Responsibilities • Maintain up-to-date payroll and employee records, including new starters, leavers, pay changes and personal details, • Process weekly and monthly payroll in line with internal procedures and compliance requirements, • Prepare payroll journals and ensure correct system input for reporting and accounting purposes, • Act as a point of contact for payroll-related queries from colleagues and managers, • Liaise with pension administrators and support the management of pension-related processes, • Update and maintain HR systems across multiple sites, • Support the ongoing development and improvement of payroll and HR systems, • Provide general administrative support to the HR team, including covering absence or peaks in workload, • Handle all confidential information with integrity and in accordance with company policies, • Participate in training and skills development to stay up to date with changing systems and working practices, • Follow all health & safety procedures and report any hazards, incidents, or risks, • Contribute to continuous improvement initiatives within the HR and payroll function, • Undertake any reasonable additional duties aligned with the needs of the business Essiential • Experience in payroll administration (weekly and/or monthly), • Strong attention to detail and accuracy, • Good understanding of HR processes and employee data management, • Confident using Sage, • Excellent communication skills and ability to manage confidential information, • Ability to work under pressure and adapt to changing priorities, • A proactive team player with a flexible approach

As one of the Best Big Companies to Work For, we have a rich history of loving our customers and looking after our teams. We understand that success is achieved through our people, and we are searching for a committed and passionate Personal Assistant to join our growing business. Purpose of role: To provide a high level of secretarial/ administrative support in a timely and accurate manner to Category Directors and to the Buying Department. In this role you can expect to: Diary Management for Category Directors e.g. supplier meetings on and off site. Proactively review their diaries on a daily basis, resolving any diary clashes if needed and ensuring they have got meeting rooms booked for all of their meetings. Provide refreshments to the Category Directors each morning and when required/ requested (tea/ coffee/ water). Process expense claims for Category Directors and approving on their behalf Complete Fuel Forms for Category Directors Attend Category Directors team meetings, prep agendas beforehand and take minutes. Provide Category Directors with information prior to meetings e.g. minutes / Supplier Briefs. Liaise with the Development Kitchen when arranging Exec Board lunches, range reviews and relevant supplier meetings Arrange Supplier dinners Collate mail merge information. Help facilitate team offsites and socials, supplier events, Christmas party co-ordination and any other applicable events. Collect visitors from reception & provide refreshments for Category Directors supplier meetings. Inform Reception of CDs visitors. Provide ad hoc support and holiday cover for P.A. when required. Book accommodation for CDs / Buying team when required and ensure that costs are within budget. Booking flights & trains for CDS / Buying team when required and ensure all foreign travel is recorded on the insurance list. Arrange all aspects of Trade Show attendance for Buying Teams to include travel and accommodation. Completion of Visas for foreign travel when required. Raise Purchase Orders and keep up to date record of all POs raised Manage comprehensive New Starter process/Leaver process. Ensure all new starters receive a copy of the GSCOP Code and Policy within one week of joining Iceland and receive GSCOP training within the first month. Update Email Groups, Structure, Contact List and Who Buys What & upload to intranet. Monitor supplier mailbox daily Co-ordinate departmental meetings R&R, IT, room set-up To maintain stationery supplies and process orders as required, within budgetary requirements. Carry out duties as a Fire Marshall when required. Organise Flower deliveries when required. Sort post daily. You should apply if: Knowledge of Diary Management. Good accuracy is a must. Proficient in Word, Excel and PowerPoint. Able to communicate to all levels. Experience of working within a busy office environment. Good attention to detail, ability to prioritise workload. Proactive approach in dealing with problems and queries. Friendly disposition. Flexibility. 2 years administration experience. Ideally hold an admin/secretarial qualification. Holds a full, clean driving licence. What to expect from us: 15% discount in Iceland stores 30% discount at Club Individual Restaurants 33 days holiday (including bank holidays) Pension (NEST) Free onsite parking Onsite electric car charging ports Subsidised staff restaurant and Costa Coffee Christmas vouchers Refer a Friend Scheme Christmas Savings scheme Discounted dry cleaning Long service awards #LI-LK1> TPBN1_UKTJ

People Co‑ordinator Location: Birmingham or Cardiff Contract: Full-time Working Pattern: Blended working Reporting to: Business Partner Reports to: Business Partner About CCW CCW is the independent, passionate voice for water consumers across England and Wales. Every year, we help thousands of people by providing free, expert advice and resolving complaints with care, clarity and compassion. We champion consumer rights, deliver influential research, and work with governments, regulators and water companies to drive meaningful change. We are united by our values — Positive Energy, Respect for all, Innovative spirit, Delivery of our promises, and Engaged as one (PRIDE) — and expect all colleagues to bring these to life through their work. The Role We’re looking for a highly organised and proactive People Co‑ordinator to join our People Team. This role provides essential HR and administrative support across the full employee lifecycle, ensuring smooth processes, accurate record‑keeping, and excellent service to colleagues at all levels. You’ll be the first point of contact for HR queries, support recruitment and onboarding, handle payroll updates, maintain HR systems, and contribute to wider HR projects. This is a great opportunity for someone early in their HR career looking to grow within a friendly, values‑driven organisation. Key Responsibilities * Maintain accurate HR records and update HR systems * Process monthly payroll changes and liaise with the payroll provider * Support recruitment: job adverts, interviews, offers, pre‑employment checks * Coordinate onboarding, inductions and leaver processes * Respond to HR queries and provide first‑line advice * Support internal/external HR audits and case management * Prepare HR reports and documentation * Organise training and development activities * Provide admin support for formal processes (performance, conduct, ill‑health) * Promote and champion use of CCW’s HR system About You Essential: * CIPD Level 3 (or equivalent experience) * Experience in a busy HR/admin role * Confident using HR systems and MS Office (Excel, Word, Outlook, Teams) * Excellent organisational and time‑management skills * Strong attention to detail and accuracy * Great communication and customer‑service skills * Able to handle confidential information professionally * Proactive, supportive and able to work independently Desirable: * Experience in public sector HR * Familiarity with employment law and supporting HR projects * Experience in EDI, wellbeing, or staff engagement initiatives Why Join CCW? * Supportive and inclusive team culture * Opportunity to develop HR skills and progress your CIPD * Hybrid working and strong work–life balance * Play a meaningful role in supporting people across a public‑interest organisation Apply Now If you’re an organised, people‑focused HR professional ready to take the next step in your career, we’d love to hear from you. By clicking ‘apply’ you will be taken to our website, where you will see further details on the opportunity and how to apply

Transport Administrator Location: Walsall, West Midlands Job Type: Temp to Perm – 10 weeks via agency Salary: Competitive, dependent on experience About the Role We are a well-established logistics business based in Walsall, looking to recruit an organised and reliable Transport Administrator to support the day-to-day running of our transport operation. This is a key office-based role, working closely with the Transport Manager, planners, and drivers to ensure smooth, compliant, and efficient operations. Key Responsibilities Provide administrative support to the transport and planning team Process driver paperwork, timesheets, and tachograph records Input and maintain data on transport management systems Handle delivery notes, PODs, and compliance documentation Communicate with drivers regarding schedules, paperwork, and queries Liaise with customers, suppliers, and internal departments Support compliance with driver hours, WTD, and transport regulations Assist with general office duties as requiredSkills & Experience Required Previous experience in a transport, logistics, or administration role preferred Good understanding of transport operations (desirable but not essential) Strong organisational and time-management skills Good IT skills (Microsoft Excel, Outlook, and transport systems) Confident communicator, both written and verbal Ability to work under pressure in a fast-paced environment Attention to detail and a proactive attitudeWhat We Offer Competitive salary based on experience Stable, long-term role within a growing logistics business Supportive team environment Training and development opportunities

Procurement Coordinator The Role: The Procurement Coordinator plays a vital role in supporting the procurement process within BCS. To ensure we offer a high level of service to our customers, delivering accurate products on time. This position involves managing purchase orders, maintaining supplier relationships, and ensuring that procurement activities align with organisational policies and budgets. To include the procurement of stocked items and pricing of bespoke products. Communicating with all departments on progress of orders, areas for improvement and quality of service from suppliers. Key Responsibilities: Purchase Order Management Process purchase orders, ensuring accuracy and compliance with procurement policies, this includes working within the PSL, to agreed pricing and stocking levels. Monitor and track order status from initiation to delivery.Supplier Liaison Maintain relationships with suppliers, addressing inquiries and resolving issues relating to orders and deliveries. Delivery dates are to be agreed with suppliers and chased if they are not delivered within agreed timescales. Communicate all delays with Sales or Operations Team. Update department managers on supplier performance when required.Document and Record keeping Maintain accurate records of procurement activities, including supplier quotes, approvals and delivery paperwork. Obtain delivery tickets for orders delivered direct to customers. Direct delivery tickets to be processed and sale orders confirmed within weekly invoice deadlines.Inventory Management Support Assist in monitoring levels and highlight trends of reordering stock regular to amend agreed minimum/maximum to prevent stock shortages/overstocking.Compliance and Audit Support Ensure that procurement processes comply with relevant regulations and internal processes. Assist in audits by providing required documentation and data. Obtain approval for orders required outside PSL, or price agreements.Commercial awareness Carriage charges and price increases to be challenged in first instance and communicated to Management. Support the Sales Team with tender enquires and Internal Sales Team with bespoke requests by obtaining best price from preferred suppliers, and where necessary alternative products. Minimise credit card spend where possible.System and process Assist with the department mailbox for incoming requests for parts, fixed assets and services for the business. Assist with monitoring order reports. Assist with coordinating the goods return to supplier process. Ensuring all items are collected/returned as agreed and credits are provided as required. Maintain supplier price agreements within the system and follow the price update process as required.HSEQ Complete tasks in accordance with risk assessments, notify the Team Leader of any potential noncompliance. Report accidents and Positive Interventions using the correct methods. Ensure the correct PPE is used at all times. Maintain excellent levels of housekeeping, ensure areas are free from waste and trip hazards etc Identify/Submit positive interventions where needed Work in conjunction with HSEQ policies and proceduresKey measures & targets: Overdue purchase orders and direct to customer sales Efficiency of orders placed from the procurement reportsKey relationships: Procurement Coordinator Suppliers Management team Person Specification: The successful candidate is likely to meet all of the following criteria: Essential Knowledge of Microsoft Office Good administrative and organisational skills Confident communicating with Suppliers Able to complete tasks and meet deadlineDesirable Experience within procurement About BCS Group: BCS Group, a subsidiary of Barhale Holdings Plc, is a privately owned company. We are a leading supplier of safety and construction products based in the Midlands. We pride ourselves on providing a first-class service to all our customers, ensuring the right product or solution is delivered to the right location on time. With over 5,000 items within our core range, BCS Group can fulfil any order and ensure it is delivered directly via our dedicated transport fleet or those of our partners. Manufacturing: Our capabilities include standard and bespoke signage, labels, temporary and permanent road traffic signs and bespoke steel fabrication/installation which includes footbridges, walkways, flooring, guardrails, ladders and tunnelling products. Extensive Stock Range: Distributor of leading industry brands in PPE & clothing, traffic management, safety & lifting and site equipment products. These include Bollé, Pulsar, Globus, Rock Fall, Progarm, Portwest, Melba Swintex, Oxford Plastics, JSP, Nissen, Carters, Orafol, Crowcon, Radiodetection, Dräger, Ridgegear, and Plant Nappy. Safety Equipment Servicing: Specialist safety & lifting repair, calibration and inspection since 1999. We have our own purpose-built maintenance and calibration facility for gas detection, cable avoidance, breathing apparatus and lifting equipment which along with our fully equipped mobile calibration unit is where all maintenance and repairs are carried out. Our staff are trained and fully qualified in the maintenance, calibration and inspection of a full range of specialist safety & lifting equipment. Our People: With a direct workforce philosophy, the company culture is driven by our core values, which describe how we act day-to-day. We ensure all your needs are met through our national call centre and dedicated account management. Triple Accreditation: ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 and ISO 50001:2011 standards, which means our customers can have complete confidence that we have an ongoing commitment to be a safe, efficient and responsible partner. Caring and investing in you As a Gold Investors in People company and a Sunday Times 100 Best Company to Work For, we are committed to investing in people. We are passionate about creating a working environment where people are supported throughout their careers, where people can enjoy security and be part of a company that cares about them. From the moment you join us, your well-being and career aspirations will be supported by. Competitive salary Company Pension Life Assurance Private Medical 25 days annual leave in addition to 8 public bank holidays and loyalty days 8 hours volunteering Employee Assistance Programme to support your mental, physiological, and financial well-being. Flexible benefits via salary sacrifice Company car/green car scheme/car allowance/Van (dependent on position) Leadership & management training and coaching Regular line management engagement and appraisal to support your career progression. Development supported by internal and externally delivered training. Continuous service awardsHow to apply: Please send your current CV and cover email outlining your suitability for the role and quoting the reference number to

Join this vibrant team and grow within a supportive environment. The role includes managing administrative tasks, overseeing correspondence, and preparing legal documents.

A community healthcare organization in Birmingham is seeking a dedicated secretary to provide administrative support for the ADHD and ASD Service. This position offers the chance to be an integral part of a supportive healthcare team.

A leading global commercial real estate company is seeking an experienced administrative support professional. This role involves providing comprehensive support to teams in the UK & Ireland, coordinating schedules across time zones, and maintaining high-quality deliverables. The ideal candidate wil

The role involves providing high-quality administrative support to the Notary team, handling client instructions, and assisting with document production. Experience in a legal support role is preferred, though not essential.

A major healthcare provider seeks a diligent administrative assistant to support its ADHD and ASD service in Birmingham. This is an opportunity to contribute positively to patient care within a supportive team environment.